Professional Assistant Blog

JULY 14, 2009

Home About Me Advertise "Checking In" to a Better Flight By The Professional Assistant on Tuesday, July 14, 2009 Filed Under: Meetings , Productivity , Research , Travel Y ou get an urgent e-mail from your boss asking you to book a flight and hotel. The time finally comes when your boss is flying out to that all important business trip.

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Stephanie LH Calahan

DECEMBER 22, 2010

We May Not Have Heard From You Recently a wonderful reader responded to one of our posts via email to let us know that she had filled out our contact form and had not heard from us.  Steph Click to get posts as we publish Prefer less email?   That is just not our style!    That is just not our style! 

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Professional Assistant Blog

JUNE 8, 2010

By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007? Home About Me Advertise Overlapping Calendars In Microsoft Outlook?

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Stephanie LH Calahan

NOVEMBER 9, 2010

Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 A different take on the to-do list. Are You as Productive as You Could Be? Part of the Calahan Solutions, Inc.

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Professional Assistant Blog

OCTOBER 6, 2009

By The Professional Assistant on Tuesday, October 06, 2009 Filed Under: Meetings , Research , Travel A re you trying to book a flight, hotel or car rental for your manager? Home About Me Advertise Finding The Best Travel Deals - Online! Do you feel like you are going to lots of websites to find the best deal?

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Small Business CEO

MARCH 17, 2014

They might call, fax, email or otherwise solicit you indicating that it’s time to get your business listed in the back of the local phone book, or an applicable business directory of some sort.… Criminals know how badly you want to increase/maintain your marketing reach, so they use the good ol directory scam.

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Office Organization Success

AUGUST 17, 2009

A Welcome Packet is a document – it can either be printed and mailed or digital and emailed – that you send out to your new clients when they sign up to work with you, and cements the relationship you are about to have with them. Be sure to include this form on a separate page so that your client can fax back their credit card details to you.

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Stephanie LH Calahan

OCTOBER 5, 2010

PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?  PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?  years or so. 

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Stephanie LH Calahan

JANUARY 8, 2011

Tweet Click to get posts as we publish Prefer less email? Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Have questions you want to make sure I answer? 

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Stephanie LH Calahan

DECEMBER 4, 2009

Check out these Great Reviews by @JanetBarclay » Be Smart About Using the Telephone How much time do you lose playing "phone tag?"  I   Before you pick up the phone to make another call, consider what you are going to say when you get voice mail.    Start Today!

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Stephanie LH Calahan

FEBRUARY 16, 2011

Click to get posts as we publish Prefer less email? Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665   I thought I'd share some of them. 

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Stephanie LH Calahan

FEBRUARY 14, 2011

Go to [link] You’ll be able to sign up for free resources such as e-books, tip sheets, audio programs and more, all on the subject of time management! Click to get posts as we publish Prefer less email? Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

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Stephanie LH Calahan

SEPTEMBER 1, 2010

  Click to get posts as we publish Prefer less email? Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665   Seems like a win win to me!

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Professional Assistant Blog

JANUARY 22, 2008

Home About Me Advertise Using Microsoft Outlook Calendar Properly By The Professional Assistant on Tuesday, January 22, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity A re you trying to book a meeting with someone or a group of people? This happens to me quite frequently. Until next time, Take care - of your clutter!

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Professional Assistant Blog

MARCH 3, 2008

Hopefully, not too many of you were affected by the email system outages yesterday. In this case, commercial email services were affected, but the next time it could be your server at work. In this case, commercial email services were affected, but the next time it could be your server at work.

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Professional Assistant Blog

SEPTEMBER 22, 2008

Do you need to have some sort of written confirmation to make sure that the reservation has been booked? T here is a great site called OpenTable.com , which allows you to book reservations online with particular restaurants all over the world. Do you feel that you could be doing this faster?

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Stephanie LH Calahan

MAY 5, 2010

Click to get posts as we publish Prefer less email? Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665   Check it out and let me know what you think.

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Stephanie LH Calahan

JANUARY 24, 2010

Go to [link]  and sign up to get resources such as e-books, tip sheets, audio programs, complementary consulting and more!  PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?  To your success! in News & Updates!

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Office Organization Success

FEBRUARY 26, 2010

Creating a Client Contact Sheet which contains your client’s name, address, email, phone, fax and any other contact information that you want to keep a record of is a useful template to have. A couple of places where you’ll want to create individual clients folders are: In your email program.

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Stephanie LH Calahan

NOVEMBER 8, 2013

Having VAs I can simply fax order forms to.   Here is an example of why: I was just checking my emails before going to bed (I'm on vacation in Georgia, just south of Russia, 12 hours ahead of pacific time) when I saw an interview request from foxbusiness.com journalist. .  For graphics, my favorite is Instaquote.

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Stephanie LH Calahan

JANUARY 17, 2011

savvyspaces Steph: birthdayalarm.com - sends an email reminder 1 week before and again a couple days. With the help of some super-talented developers, they built a system that requires no sign up or setup, and lets any user send or forward any email into the future. Click to get posts as we publish Prefer less email?

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Stephanie LH Calahan

FEBRUARY 21, 2011

PS -  Click to get posts as we publish in email or you might be interested in less email?    Click to get posts as we publish Prefer less email? Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!   How many chances would you take? 

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Fax Networking 2007 Email 100

Stephanie LH Calahan

SEPTEMBER 6, 2010

  (Steph says: Learn more in Paul's book and DVD have them all - [link] mprice6   iPad with google calendar that I share with my assistant marj_asturias    Google Apps for me all the way. We also both have android phones and when I add appointments on my phone it syncs online and vice versa.

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Stephanie LH Calahan

FEBRUARY 8, 2010

If you are reading this post via email, you can watch the video here. PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?  Click to get posts as we publish Prefer less email?   Which points spoke to you?

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Stephanie LH Calahan

NOVEMBER 5, 2010

PS -- If youve enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )? Click to get posts as we publish Prefer less email? Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! To your success!

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Stephanie LH Calahan

JANUARY 29, 2010

  If you are reading this post in your email, go here to see the video.  PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?    Click to get posts as we publish Prefer less email? To your success!

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Musings of a High-Level Executive Assistant

JULY 20, 2015

This will likely cut down on a lot of basic questions like the what the fax number is or your boss’ parking spot number. Use your cell phone alarm Chances are, you use your calendar to remind you about meetings and any important events. However, I found that not helpful and I’ve always used my cell phone’s alarm clock.

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Stephanie LH Calahan

FEBRUARY 21, 2011

Work With Stephanie « 19 Tips for Managing Your Email Even When You Dont Want To | Main | Mon Motivation - Do You Believe What You Are Told, or What You Know to be True?   If you would like to listen rather than read, you can now get my content in 3 different ways: Click to get posts as we publish Prefer less email?

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Stephanie LH Calahan

SEPTEMBER 3, 2010

I turned off my email notification a long time ago (about 15 years) because I did not want to be taken out of the important state of concentration when working on projects.  100 emails a day x 220 work days a year.   So let's really do the math!  HOURS A YEAR LOST TO EMAIL PINGS! You got it. You got it.

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Stephanie LH Calahan

NOVEMBER 12, 2010

Work With Stephanie « Personal Productivity, Organization and Mindset #Cinch Podcasts In One Location | Main | You Can Steal Time Back From Email » Productivity in Bite Sized Pieces - Weekly #Cinch Audiocast Review Last week I wrote to tell you about the new cinchcasting that I am doing.  I'd love to hear from you. 

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Stephanie LH Calahan

FEBRUARY 9, 2011

» Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps February is Time Management Month, so today I'll share some great articles to help you make the most of the time you have.    This is a quick scan article that highlights a short list of highly productive smart phone tools. 

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Stephanie LH Calahan

FEBRUARY 23, 2011

E-Mail Five Best Email Clients - [link] - Lifehacker did a cool survey of their readers to find out what e-mail tools you like the best.  Click to get posts as we publish in email or you might be interested in less email?  .  Fortunately, you don't have to do that this time!  To your success!

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Stephanie LH Calahan

JANUARY 11, 2010

In it they should put things they can do on the road--a walkman and tapes, comic books, handheld video games, etc. Click to get posts as we publish Prefer less email? Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! What is this disorganized place?

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Professional Assistant Blog

MARCH 27, 2008

Click on the arrow down button right beside the "New" button, then click "Distribution List" Here you can either "Select Members" or "Add New" Select Members is used to find contacts that are already in your address book. Add New, of course, would be used to add a brand new contact.

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Stephanie LH Calahan

FEBRUARY 1, 2010

If you are reading this post in your email, you can see the video here. PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?  Click to get posts as we publish Prefer less email?   Share and Comment! To your success!

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Stephanie LH Calahan

FEBRUARY 5, 2010

  Then start by taking this self-assessment:  [link] You will get your results online and via email immediately and if you qualify for a strategy session, we'll contact you to set up a time to talk.    Click to get posts as we publish Prefer less email?   What are you waiting for? 

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Stephanie LH Calahan

FEBRUARY 22, 2010

PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?    Click to get posts as we publish Prefer less email? Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

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