Stephanie LH Calahan

SEPTEMBER 6, 2010

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

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Office Dynamics

JULY 10, 2018

I’ve spoken with several assistants that have voiced frustration at the standard process. The process should actually be an exciting time to discuss progress and development goals that will help you maintain or create the position you want to excel in! Keep the file on your desktop or easily accessible.

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Goals Stress Filing Email 202

Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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All Things Admin

AUGUST 3, 2022

Procedures are documented processes that explain exactly how to complete a task. You can quickly insert the contents of a PDF or image file onto a page of your OneNote notebook. TEMPLATE – Annual Planning Calendar. PROCEDURE – State Sales Tax Processing. Every administrative professional needs a procedures manual.

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Administrative Professionals Dropbox Mentoring Forms 80

Jen Lawrence

OCTOBER 3, 2022

Try adding blocks to your calendar designated for responding to all of those emails, texts, and messages, but also align it with a soothing beverage break. You may only need 15 minutes to enjoy your beverage and get through all of your messages, but if you need longer, book it in your calendar!

Management 52

Management Calendars Social Media Email 52

Ian's Messy Desk

AUGUST 13, 2012

It’s a two-part system, a message board and a calendar (see images below). The dry-erase calendar is magnetic on the back and is stuck to our refrigerator. We also leave things like coupons and entertainment books in there. The calendar serves to track what is going on in the month. Setting up your system.

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Virtual Moxie

JANUARY 4, 2021

That person may be smart to give a bit of money to (if it’s not part of an initial free consult) in order to tell you how much you should be socking away for quarterlies, advise you on setting up whatever system you’ll use to keep your books, etc. Whatever system and processes you land on, do those, and do them all the damn time.

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Credit Card Filing Finance AT&T 130

Andrea Kalli

MARCH 9, 2010

Below are some ideas for earning money from products and services other than print books. Ebooks The easiest way to create an ebook is to convert your printed book to a PDF document. Book formats on Smashwords include PDF documents and formats that can be read by ebook readers and devices like Kindle, Sony Reader, iPod, and Palm.

Social Media 100

Social Media Promotion PDF Microsoft Outlook 100

Andrea Kalli

MARCH 9, 2010

Below are some ideas for earning money from products and services other than print books. Ebooks The easiest way to create an ebook is to convert your printed book to a PDF document. Book formats on Smashwords include PDF documents and formats that can be read by ebook readers and devices like Kindle, Sony Reader, iPod, and Palm.

Social Media 100

Social Media Promotion PDF Microsoft Outlook 100

Office Dynamics

DECEMBER 9, 2016

What was the inspiration for writing your new book, The Organized Admin? Paper and Digital Files. Filing – paper and digital. Process your emails OUT of your inbox and into a TASK or CALENDAR appointment so you get them into your system for follow up, tracking, and completion. Ideas, Time & Space.

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Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

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Microsoft Outlook Time Zones 2008 Cubicle 100

Practically Perfect PA

DECEMBER 17, 2015

The average PA now juggles booking meetings, running their own team, or conducting meetings on their boss’s behalf. This means that you process documents as soon as they are received. Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. Want to ramp it up a notch?

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Calendars Filing Email AT&T 100

Ian's Messy Desk

MARCH 1, 2012

Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. Keeping your desk and files clutter–free in a paper–filled environment isn’t easy, but a little planning and a little technology can help. File it in a Reminder file or in your file cabinet.

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PDF Filing Policies Purchasing 100

Ian's Messy Desk

JANUARY 15, 2014

Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files. Despite improvements in document handling technology, despite the convenience of PDF files, we still produce a lot of paper. DELAY IT.

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PDF Filing Policies Purchasing 100

Ian's Messy Desk

JANUARY 26, 2012

Use the two-minute rule to process your e-mail. If it takes less than two minutes to answer a message, do it then file or delete the message. Use follow-up flags or dated calendar alarms to bring forward e-mail when it needs attention. File those that are just for information. If you draw, carry a sketch book.

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Practically Perfect PA

FEBRUARY 17, 2014

There are so many ways we can help them with this from managing their calendar effectively, minimising interruptions and generally keeping them on track. The executive’s calendar should be completely controlled by their assistant and the executive shouldn’t edit the calendar at all (in an ideal world!)

Management 100

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Stephanie LH Calahan

JULY 22, 2011

  Some people have used the Post It papers to improve work processes while others have decorated their spaces and even community art work using the stickies.  I stick it on my calendar, in my car on the dash or on my mirror in the bathroom. People love using the pad to process decisions and check tasks off their list!

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Filing Calendars Goals Training 100

Productivityist

JULY 20, 2017

A wall calendar. All the books you’ll need to reference. Whatever it is, get it down on a calendar. Once you do, make those goals into a list: Poetry Book Completed and Ready for Publication—July 31. You don’t want it filed away and when another year rolls by it has collected dust (digital or analog dust.).

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Credit Card PDF Calendars Clothes 45

Stephanie LH Calahan

FEBRUARY 18, 2011

Our organization uses Google Apps for our e-mail, calendar and cloud solution. By using labels in combination with filters, I am able to automatically sort and label (file) most of my e-mail before it arrives in my in-box. I'll read and delete and save those of interest in a file. For storage 2. As a "To Do" list.

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Email Management Filing Monster 100

Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't.    Avoid backlog. 

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Filing Medical Finance Health 100

Productivityist

AUGUST 14, 2014

Once I have that file ready, I put it in Acorn and then scale and crop as needed. Since most of the shows I''ve hosted have had an interview or guest component of some sort, I go into Google Calendar and create a new calendar under the Productivityist banner that I can use for guest bookings. Frustrating.

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Dropbox Filing AT&T Interviewing 40

Stephanie LH Calahan

MARCH 12, 2010

  While it is really from the grass family, bamboo has some amazing strategic growth processes --heck some can even grow up to 100 feet tall!    The more you can put systems and processes to the work you do, the stronger you become and the more you can grow and even survive harsh conditions.   Bamboo? 

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Networking Email Phones Filing 100

Stephanie LH Calahan

MAY 13, 2011

OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. Oh, did I mention that your meeting confirmation hits your google, outlook or web calendar as well as generates a confirmation email. Find here: steph.bz/EZBackup. Find here: steph.bz/iB5cj3.

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Credit Card Google Docs Dropbox Filing 100

Eat Your Career

OCTOBER 23, 2013

And anything stored on your hard drive can be retrieved from backup files (I use Carbonite for those who are interested). If you’re willing to invest the time and go through the process of really defining your system, the right technology can provide almost any organizational feature you can dream of. Electronic Calendar.

Management 100

Management Basecamp Calendars Phones 100

Administrative Arts

AUGUST 18, 2010

Can they get some sort of training to improve their skills in a particular software program or office process? Usually, they’re getting bogged down with a few tasks in a particular software – they can’t fix footers in Microsoft Word or rearrange pages in an Adobe.pdf file. Invest in a good reference book. Start at the source.

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Budget Training PDF Microsoft Word 40

Stephanie LH Calahan

DECEMBER 30, 2010

.  In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.    Both are containers for holding files, but one would work better for an "innie" and the other would work better for an "outtie."   If not, now is the time to start!

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Filing AT&T Networking Phones 100

Stephanie LH Calahan

OCTOBER 9, 2012

Sure you could write it all down in a notebook, have a followup file too, but with the way most of us are mobile and how our devices are synced these days with calendars and apps, finding a good system that allows you to access it anywhere makes sense to consider. A good CRM is more than an address book.  What is a CRM?

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Phones Networking Social Media Calendars 100

Eat Your Career

SEPTEMBER 15, 2010

Boxes, books, binders, notepads, folders, pens, planners, techno-gadgets, you-name-it. Yes, a whiteboard will make the brainstorming process much more productive,” I thought. “I We convince ourselves that everything will be different once we have that new computer or filing cabinet or day planner. I Have Too Much To Do”.

Management 100

Management Calendars Filing Google 100

Ian's Messy Desk

JULY 28, 2010

Even with an in-basket, you need to process your mail daily to avoid accumulating a stack of paper. Schedule filing time at least once per week. Add dated or calendar items to a tickler file system or a diary as soon as they arrive. anything you need reminded of on some future date goes into your tickler file.

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2007 Filing 2009 AT&T 100

Musings of a High-Level Executive Assistant

AUGUST 7, 2012

Tech glitches happen all the time and 2 people controlling one person's calendar is not the easiest thing. While many things are confidential, what you want to avoid is your boss double booking mtgs or not taking into consideration other executives coming to you so you can ask your boss on x, y, z.

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Holidays Calendars Credit Card Restaurants 40

Stephanie LH Calahan

MARCH 25, 2011

They are then placed in a reference (Rolodex) file by type of business and not the name. I File Them (Then I Forget Them). I file them away, and rarely look at them again. Booking Notebook. Those that become personal friends, service providers, or consultants may simply be transferred to your personal address book.

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Business Cards Networking ASAP Etiquette 100

Stephanie LH Calahan

MAY 20, 2011

It also helped me write my two books! So, recycle those papers you have written and turn them into your next blog or book! I've recently launched my own blog and those articles will reappear there, and one day they may be re-purposed again into a book. Don't Write Your Book. Talk Your Book.

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Laughing all the Way to Work

MARCH 15, 2009

Tried and True Method: I set up 12 hanging file folders labelled January through to December. I then put the items in a two-fold file folder with his calendar printed out on the one side and the items he will need for the day on the other side. I finally had a chance to sit down and read your book over the holiday.

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Time Zones IAAP International Meeting Minutes 100

Stephanie LH Calahan

DECEMBER 10, 2010

Create email folders same as you would for word doc and paper files. Utilize your calendar to schedule tasks. Sit down at your calendar and block out the time for your tasks. If you need to write/send your holiday cards then look at your calendar and schedule it in. In the calendar. Grocery shopping?

AT&T 100

AT&T Calendars Social Media Stress 100

Andrea Kalli

APRIL 27, 2010

fill in the blank) … SEO & Keyword Research Tips For Beginners With Aaron Wall | Hobo – Amazing keyword research tips for seo from Aaron Wall of Seo Book – One of the most experienced professional seo in the world. June 23rd, 2010 at 11:57 pm Can anyone suggest a very good seo book?`.~ competition.

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Social Media 2010 Google Microsoft Outlook 100

Men With Pens

APRIL 8, 2010

FreeMind This software tool helps you to prioritize and know where you are in your thought processes, where you have been and where you are going. Google Calendar Use this Google calendar tool to track events, set reminders and share with others. Includes a calendar and to-do-list to keep you organized and on-task.

2010 40

2010 Dropbox Google Calendars 40

Stephanie LH Calahan

NOVEMBER 30, 2009

Maybe You Should | Main | The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In » Do You Hate Your To-Do List?   When we explored her process we found what I see a number of people experience.    Then, when you are back in the office, you put those cards in your in-box and process accordingly. 

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Staples Networking AT&T Phones 100