Professional Assistant Blog

OCTOBER 7, 2008

For example, you want to spend one hour on a particular project. But of course, you don’t want to disturb others around you with the bell going off or some even have chickens clucking as the alarm. To avoid this, try using an online timer instead. Virtual Stopwatch gives you the option to set a predetermined amount of time.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

JANUARY 9, 2008

For example, if I have Microsoft Excel XP and would like to send a file to a client that only has Microsoft Excel 97 (which was a horrible disaster for Microsoft, since there were quite a few bugs in this version), you could save the file as a Microsoft Excel 97 version. I remember in the past that you can always downgrade files.

2007 100

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Professional Assistant Blog

AUGUST 29, 2008

For example, I will try to work on task A for 1 hour. Narrow them down to the amount that you can manage (usually 3 - 5), but some people can do more or less. Move all of the other tasks to the next day or time that you can tackle them. Next, add a time frame to each task. Then I will work on Task B for 30 minutes and so on and so forth.

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle Google Docs 100

Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

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Professional Assistant Blog

AUGUST 21, 2007

Here is how to calculate the difference between two numbers as a percentage: For example, your earnings are $2,342 in November and $2,500 in December. It kept providing me topics that werent relevant to the particular answer I was looking for. I then checked Excels help file and there it was.

Google Docs 100

Google Docs Cubicle 2008 2007 100

Professional Assistant Blog

MARCH 27, 2008

For example, if I need to send out a newsletter to all clients, I would call it "Newsletter" At this point, you would just start up a new e-mail, click on the "To:" button and select "Newsletter" from your address book. Add New, of course, would be used to add a brand new contact.

UPS 100

UPS 2008 Microsoft Outlook Cubicle 100

Professional Assistant Blog

SEPTEMBER 14, 2007

Heres an example of what happened with me. 2comments for this post Anonymous HI Richard, Thanks for leaving a comment on my blog. The downfall of outsourcing is that youre not sure if the quality of the work will be presented, since you are relying one someone or a company to do the work for you and might not be to your standards.

2007 100

2007 2008 Cubicle Google Docs 100

Office Dynamics

DECEMBER 31, 2008

Between e-mail, virtual assistants, palm pilots, high speed Internet connections and a host of other technological marvels, they mistakenly believe they are more independent than ever—making their own travel plans, faxing their own letters and scheduling their own meetings. Tags: Executive Blog.

Administrative Professionals 100

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Professional Assistant Blog

MARCH 4, 2008

For example: Advertising inquiries, please contact John Doe at john.doe@company.com Billing inquiries, please contact Jane Smith at jane.smith@company.com And so on and so forth. I appreciate your example. And lastly, don’t forget to turn it on. Thanks, Richard Posted on 23 September, 2008 10:40 AM Delilah Thanks for the tip.

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle 2007 100

Professional Assistant Blog

MARCH 20, 2008

Home About Me Advertise Thinking Outside the Job Description Box By The Professional Assistant on Thursday, March 20, 2008 Filed Under: Productivity E ditor’s note: This is a guest post by Patricia Robb of Laughing All The Way to Work: The Ultimate Secretarial Survival Blog.

2008 100

2008 2007 Cubicle Google Docs 100

Professional Assistant Blog

OCTOBER 30, 2008

Explain to him that youre in a situation where you feel unproductive and give some examples. I usually follow up ever 3 business days on outstanding items. Another thing that I can suggest is to have a meeting with your boss. M ention him that you are here to help in any way you can. Remind him that this is why he hired you.

2008 100

2008 2007 Cubicle Google Docs 100

The Office Professionals Place

NOVEMBER 14, 2009

The Office Professionals Place by Elite Office Concepts The purpose of this blog is to educate, enlighten, motivate, inspire, and strengthen office professionals to grow in their professional development. Depending on what floor you are traveling to, your journey will be short so your introduction should be the same- short and too the point.

Business Cards 100

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Stephanie LH Calahan

JANUARY 8, 2010

Below are seven examples to help you do that. For each example, note that the operative word is "positively." Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Personal Productivity Time & Priority Management Company/Group/Department Connect Today!

Goals 100

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Stephanie LH Calahan

DECEMBER 20, 2010

  Example 1: If you need to do creative activities in your work like writing, put like activities together.    This morning I'm writing this post for my blog, but I will also follow up with a guest post for another blog.  Example 2:   Do you have a litany of sales and prospecting calls to do? 

Networking 100

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Office Dynamics

DECEMBER 31, 2008

Between e-mail, virtual assistants, palm pilots, high speed Internet connections and a host of other technological marvels, they mistakenly believe they are more independent than ever—making their own travel plans, faxing their own letters and scheduling their own meetings. You can help by mentoring on a regular basis.

Administrative Professionals 100

Administrative Professionals Mentoring Fax Confidence 100

The Office Professionals Place

APRIL 29, 2010

The Office Professionals Place by Elite Office Concepts The purpose of this blog is to educate, enlighten, motivate, inspire, and strengthen office professionals to grow in their professional development. Give attendees "conference call house rules" for example, if they need to mute themselves, inform them of how to do so.

Agenda 100

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Professional Assistant Blog

JULY 22, 2008

Home About Me Advertise Outlook Rules That Rule By The Professional Assistant on Tuesday, July 22, 2008 Filed Under: MS-Outlook , Organize , Prioritize , Productivity E ditor’s note: This is a guest post by Patricia Robb of Laughing All The Way to Work: A Survival Blog for Todays Administrative Assistant. It was getting out of control.

2008 100

2008 2007 Cubicle Google Docs 100

Stephanie LH Calahan

DECEMBER 21, 2009

For example, if an individual increases his/her measured productivity by 1/10 of an hour per day (or 6 minutes), that improvement aggregates to 24 additional hours of production per year. As this small example demonstrates, slight changes in workflow processing behaviors have dramatic effects on productivity.

Microsoft Outlook 100

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The Office Professionals Place

MARCH 13, 2010

The Office Professionals Place by Elite Office Concepts The purpose of this blog is to educate, enlighten, motivate, inspire, and strengthen office professionals to grow in their professional development. For example, during staff meetings, acknowledge the work that other departments have done. Lets grow together! Oh definitely.

2010 100

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Stephanie LH Calahan

MAY 17, 2010

For example, write all tasks related to recruitment on blue cards and items related to resident evaluations on red cards. For example, after receiving an e-mail request, don’t let it sit in your in-box until you remember or miss the deadline. “At the beginning of the day, put your cards in order, with the most important item on top.

Calendars 100

Calendars Microsoft Excel Interviewing Networking 100

Stephanie LH Calahan

DECEMBER 6, 2010

Why Complete Social Profiles Are Important Let me give you an example of why this can be important for you.    She liked what she heard so she went to my blog to check out more.    She found my blog because I have it linked in my Cinch profile and I mention it in every Cinch I do!

Business Cards 100

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Stephanie LH Calahan

SEPTEMBER 6, 2010

EmiRossiter    I like GCal ToDoist Goalhappy and I created a private blog as a journal -- ToDoist [link] GoalHappy [link] JacKrynBoutique   you can never beat the plain and simple. For example, if you love to write things down, don't pick an online tool.  Works every time. To-Do list! What Do You Do?

Calendars 100

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Stephanie LH Calahan

FEBRUARY 3, 2010

Click the Hide button that appears on the upper right corner of the post (see it circled in red below for example). Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Stephanie LH Calahan

FEBRUARY 16, 2011

.  1 - Only set reminders for the really important stuff Client meetings, assignments due, appointments you cannot forget are all examples of what you might decide to designate as important. 2 - Only set reminders for activities that you want to turn into habits For example, last November I started Cinchcasting. 

Twitter 100

Twitter Networking Fax Email 100

Stephanie LH Calahan

JANUARY 4, 2010

You may also find it useful to hold a de-briefing session with yourself, colleagues or family after important events - for example, after an eventful meeting or at the end of an unusual day. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

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Stephanie LH Calahan

NOVEMBER 30, 2009

  Green for work and blue for personal for example.    As you are traveling and you think of things you need or want to do, you take out a card and jot it down.  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

Staples 100

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Stephanie LH Calahan

FEBRUARY 10, 2010

  For example, if you have a container that holds all of your scissors, you will likely never find them in that container!  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! .  I have like with like, but nothing ever gets put away."   Why? 

Networking 100

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Stephanie LH Calahan

MARCH 12, 2010

  For example, I have days in my week that are dedicated to client work and days that are dedicated to marketing, writing, etc.  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Your Time / Schedule Think about working in time blocks. 

Networking 100

Networking Email Phones Filing 100

Stephanie LH Calahan

AUGUST 30, 2010

Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Part of the Calahan Solutions, Inc.

Twitter 100

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Stephanie LH Calahan

NOVEMBER 19, 2010

  This means that if you weigh 200 pounds, for example, then you need to drink 100 ounces of water a day.  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

Medical 100

Medical Phones Filing 2007 100

Stephanie LH Calahan

MARCH 22, 2010

The literature was full of examples that said 'you can't do this' " Spencer Silver on the work that led to the unique adhesives for 3-M "Post-It" Notepads. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Berkeley, on HIV, 1988.

AT&T 100

AT&T Networking Fax 2010 100

Stephanie LH Calahan

JANUARY 22, 2010

  For example, if you wait until you have a perfect plan for working out and eating right, you will never lose the weight you want to lose.  Whether it is writing a chapter in a ‘how to’ book, cleaning your kitchen, or doing a blog post, you should try to do something each day. This is action.

Learning 100

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Stephanie LH Calahan

DECEMBER 23, 2010

We May Not Have Heard From You | Main | Save Time Doing Simple Things that ADD UP to Major Time Savers » Handbook for Life: 52 Tips for Happiness and Productivity There are a lot of great blogs out in cyberworld that cover topics of organization and productivity.    One of them is ZenHabits.net. 

Goals 100

Goals Credit Card Retirement Stress 100

Stephanie LH Calahan

JANUARY 3, 2011

  We love this tool because it does not matter how different my husband and I might reference information (for example, I might say Insurance-Car and he might say Country Insurance) we can find things with ease using the fast find button.    Your information is secure and backed up too. 

Filing 100

Filing Medical Finance Health 100

Stephanie LH Calahan

MARCH 5, 2010

List Tasks (example) a- Plan Agenda b- Billy Bob’s Review c- Draft budget report d- Clean out my inbox 2. Compare tasks and put a check mark next to the higher Priority task: a to b then, a to c and then, a to d b to c then, b to d c to d Using the example above: Which is more important: “a-Plan Agenda” or “b-Billy Bob’s Review”?

Management 100

Management Agenda Calendars Twitter 100

Stephanie LH Calahan

FEBRUARY 18, 2011

For example, I have all of my ezine and newsletter subscriptions go into a folder by that name. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

Email 100

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Stephanie LH Calahan

DECEMBER 2, 2009

For example, if all you need is a place to store contact information and keep your calendar, that is much different than a system that can prompt you for different types of follow up, keep templates, etc. For example, techno-phobes shouldn't force themselves to use a computerized calendar if they are more comfortable with a paper planner.

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100