Professional Assistant Blog

JANUARY 30, 2008

If you need to do this for other functions, make sure to change the "Use function:" section to whatever type of calculation you need to do for your particular project. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Now you have the total for each firm as well as the grand total listed.

Microsoft Excel 100

Microsoft Excel 2008 Google Docs Cubicle 100

Office Dynamics

DECEMBER 31, 2008

Between e-mail, virtual assistants, palm pilots, high speed Internet connections and a host of other technological marvels, they mistakenly believe they are more independent than ever—making their own travel plans, faxing their own letters and scheduling their own meetings. Establish goals and state expectations. Be a mentor.

Administrative Professionals 100

Administrative Professionals Mentoring Fax Confidence 100

Professional Assistant Blog

AUGUST 29, 2008

This will keep your project/goal in a manageable time frame, where you know how much time will be left once youve accomplished these tasks. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Next, add a time frame to each task. For example, I will try to work on task A for 1 hour.

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle Google Docs 100

Stephanie LH Calahan

SEPTEMBER 3, 2010

I turned off my email notification a long time ago (about 15 years) because I did not want to be taken out of the important state of concentration when working on projects.    Share your thoughts in my comments section (If you are reading this in email, click on the title to this post to be taken to my blog to comment.)

Email 100

Email Twitter Fax Networking 100

Stephanie LH Calahan

DECEMBER 6, 2010

  She liked what she heard so she went to my blog to check out more.    She found my blog because I have it linked in my Cinch profile and I mention it in every Cinch I do!  If I had not taken the time to complete my profile, we probably would not be doing the project in January.

Business Cards 100

Business Cards Networking Facebook Phones 100

Professional Assistant Blog

MARCH 10, 2008

How many blogs, online tools, software and books are there nowadays providing the latest, fashionable way to hit the peak of productivity? Projects wouldn’t be moving forward and my goals and plans would be lagging behind… or so it seemed. It seems to me that there is now an increasing shift toward simplifying our lives.

2008 100

2008 Cubicle 2007 Google Docs 100

Stephanie LH Calahan

DECEMBER 4, 2009

  I'm calling regarding the X Project.    The project is on hold until I get your input on these items.  " Note that in the second message Sam has much more incentive to call if he wants X Project to continue.  Sally .  Please give me a call."

Phones 100

Phones Networking Fax 2010 100

Professional Assistant Blog

APRIL 1, 2008

IM or iChat)with collaborators while working on the project. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 You can share documents, spreadsheets, and photos across computers and networks: since your document is stored on Googles server, its accessible from anywhere !

Filing 100

Filing Google Docs 2008 Microsoft Word 100

Stephanie LH Calahan

FEBRUARY 10, 2010

» Top 9 Mistaken Organizing Statements There are a number of statements that I have heard people say over the years with regard to their organizing projects.  "   Wanting to do a good job on your projects is admirable.    However, the drive for perfection has ruined the success of many projects. 

Networking 100

Networking Purchasing Filing Fax 100

Professional Assistant Blog

AUGUST 23, 2007

And remember, always break down your entire project or tasks into manageable chunks. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Once you have completed all of your tasks, lavish in the fact that you are done! You will find information on Microsoft Outlook Tasks section by clicking here.

Microsoft Outlook 100

Microsoft Outlook 2008 2007 Cubicle 100

Stephanie LH Calahan

OCTOBER 8, 2010

Make a #project w/ do-able sized parts   AllisonDGraham   @ StephCalahan make a list. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

Stress 100

Stress Twitter Facebook Fax 100

Stephanie LH Calahan

DECEMBER 23, 2009

How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? Part of the Calahan Solutions, Inc.

Filing 100

Filing Calendars Networking Email 100

Stephanie LH Calahan

SEPTEMBER 6, 2010

AppleEve   @ StephCalahan a trusty desk diary and pens (colour coded for different types of appointments) roguereporter   @ StephCalahan Microsoft Project.   Share your thoughts in the blog comment section below (or if you are reading in an RSS reader or email, just click on the article title and then make your comment!) 

Calendars 100

Calendars Twitter Phones Google 100

Stephanie LH Calahan

FEBRUARY 11, 2011

Power Periods Make For Great Productivity My favorite is: Power Periods Because: Set aside one hour in the morning and one hour in the afternoon for un-distracted, uninterrupted time to knock out a big project. Pile Tamer My favorite is: the Pendaflex Pile Smart Project Sorter. Thanks to Ellen Limes of Organized By L 5.

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

The Marq

MAY 6, 2010

Deep understanding of web platform design including content acceleration, monitoring, global failover and data replication. www.kforce.com/tech-jobs Posted by Arash Sayadi on Thursday, May 06, 2010 Topic: Job Posting 0comments: Post a Comment Subscribe to: Post Comments (Atom) Subscribe | Content copyright 2009. TheMarq.com.

Management 40

Management Fax Twitter Email 40

Stephanie LH Calahan

NOVEMBER 24, 2010

  Get rid of the activities and projects (and sometimes even people) that don't fit.    Do you let other people encroach on your time when you had planned to work on an important project?  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

Health 100

Health Networking Fax Twitter 100

Stephanie LH Calahan

MAY 17, 2010

Also consider color-coding the index cards by project. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 If something else comes up, reorder the cards,” she says.

Calendars 100

Calendars Microsoft Excel Interviewing Networking 100

Stephanie LH Calahan

AUGUST 16, 2010

Do you have a large list of abandoned projects all sitting at various levels of incompletion? Do you have a list of projects that do not reflect your best work? Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Part of the Calahan Solutions, Inc.

Management 100

Management Twitter Networking Fax 100

Stephanie LH Calahan

JANUARY 22, 2010

  Do you find yourself jumping from one project to another?    One day it is one project and then the next day a different “ bright shiny object ” comes into view and we switch off to that.    We are so busy jumping from project to project that we never really complete any of them. . 

Learning 100

Learning Twitter Networking Goals 100

Stephanie LH Calahan

MAY 13, 2011

A Self-Hosted Wordpress Blog. Since I work at home (and because we're full-time RVers, always on the road), I need to be able to fax/copy/convert from anywhere. Organize by project, and even use custom tags. Using phone or fax, with time changes and all the challenges involved was awful. It is FREE to use!

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Professional Assistant Blog

NOVEMBER 1, 2007

The guy really is oblivious to how far his voice projects. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 We are a constantly on the phone all day working with clients and even from the other side of the department he drowns out conversation in my cube.

Cubicle 100

Cubicle Etiquette 2008 2007 100

Stephanie LH Calahan

NOVEMBER 19, 2010

  By grabbing a small project (for example, an article that you want to read) and working on it for a short period of time, you take a few minutes away from the work that was putting you into an afternoon coma-like state.    You also release serotonin/happiness/excitement as you finish a project. 

Medical 100

Medical Phones Filing 2007 100

Stephanie LH Calahan

MARCH 22, 2010

"To place a man in a multi-stage rocket and project him into the controlling gravitational field of the moon where the passengers can make scientific observations, perhaps land alive, and then return to earth - all that constitutes a wild dream worthy of Jules Verne. Part of the Calahan Solutions, Inc.

AT&T 100

AT&T Networking Fax 2010 100

Stephanie LH Calahan

DECEMBER 30, 2010

What are the key projects to be completed this year?   Completing projects and tasks is harder than ever for most of my clients.    So, the next time you have a project that is important consider the following: Block the time on your calendar.    Then, work on your project fully focused. 

Filing 100

Filing AT&T Networking Phones 100

Stephanie LH Calahan

NOVEMBER 30, 2009

If you have a big project due, break down the steps necessary and write those on each card. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

Staples 100

Staples Networking AT&T Phones 100

Men With Pens

JULY 14, 2010

And you can become visible by getting involved in your professional community, attending trade association meetings, entering industry contests and award shows, writing articles, giving speeches, publishing an informative blog , generating news about your business, and staying in touch with former clients. The key is to respond promptly.

2010 40

2010 AT&T Fax Social Media 40

Stephanie LH Calahan

JANUARY 28, 2011

Work With Stephanie « 6 Tools to Help You Manage Large Projects with Local & Virtual Teams | Main | Monday Motivation - Michael Jordan on Failure » My first Twitterview with @marciahoeck - Decisive Productive Action Taken A little while back, I wrote to you about my theme for this year: decisive productive action. 

Twitter 100

Twitter Interviewing Phones Networking 100

Stephanie LH Calahan

APRIL 14, 2010

A - True B - False 4 -- You got side tracked in a project and have forgotten lunch with a colleague/business associate.  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! B - Each of the four, moving your eye contact from one to another? B - Send flowers?

Etiquette 100

Etiquette Phones Networking AT&T 100

Stephanie LH Calahan

MARCH 5, 2010

afreshspace   @ StephCalahan I just use a legal pad for daily to-do's but keep bigger or future projects in my outlook task list declutterlady   @ StephCalahan Hey, Stephanie, it's iPEP for me; 1 workspace/project w/ability to keep all in 1 place! I use toggl.com for everything in my business.

Management 100

Management Agenda Calendars Twitter 100

Stephanie LH Calahan

DECEMBER 2, 2009

If so, you probably find the old pen-and-paper method helps you to keep organized as you can scribble and color to your heart's content. Cherish it and use it to its fullest ability just as the woodcarver uses his favorite carving knife to make his projects one of a kind. Are you a creative and highly visual thinker?

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

The Marq

APRIL 29, 2010

I already owned a cell phone number, had an assigned IP Telephony work phone and fax number, a home number, and I used assigned phone numbers when I was at client sites. Want to embed a conversation into your project report? You can read more about UC in this Wikipedia article. No problem. Google Voice has you covered. TheMarq.com.

Phones 40

Phones Google Legal Email 40

Stephanie LH Calahan

DECEMBER 13, 2010

Ask yourself whether or not those documents will be relevant to your work in the coming year – completed projects and last year’s receipts should not be living in your active files! Or did you just have a hard time getting started on those bigger, more important projects? Start with your reference, client, and financial files.

2011 100

2011 Filing Networking Phones 100

Stephanie LH Calahan

DECEMBER 21, 2009

However, even if she'd jumped onto that project, the lost productivity associated with the original distraction would still creep back into her day when she returned to the task we were completing. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

Microsoft Outlook 100

Microsoft Outlook Networking Fax Filing 100

Productivityist

AUGUST 21, 2014

Things like: Creation (writing, and projects such as this one). During my print journalism days, an ad dummy was faxed over from the advertising desk to the editorial desk, dictating where the ads and content were to be in the next edition. An epic blog post. Connected to Source. Reading (studying language, fiction).

Fax 40

Fax AT&T Email Project Management 40

Men With Pens

JUNE 13, 2010

I’ve turned down a few projects because I knew they were scams or they used unethical tactics. Dean: I start out with a little housecleaning, meaning I answer emails, approve blog comments, and check my calendar for meetings or tasks for the day. Sending copy by fax or FedEx. Then I start working through my to-do list.

2010 40

2010 Interviewing AT&T Phones 40

Stephanie LH Calahan

DECEMBER 10, 2010

I stand back, and begin moving notes until the ideas start flowing into easy categories: Blog, Projects, Home, Family, Health - etc. The most important fact to think about is 'what do I need to do next' By short-sighting yourself, you can take each step one-by-one without the chaos of the bigger project in your sights.

AT&T 100

AT&T Calendars Social Media Stress 100