Professional Assistant Blog

SEPTEMBER 2, 2008

The point of this is that a person that usually is productive won’t be in a job that doesn’t satisfy them completely. Remember, money isn’t everything. I haven’t been happier in my life since I left. Do you feel that you are happy at your job? What have I done? I need to quit!&#

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Environment 2008 Cubicle Fax 100

Professional Assistant Blog

JULY 20, 2009

My weight gain happened as a result of being so busy in my new job that I started eating out because it was easier than having to make my own breakfast, lunch and sometimes dinner at home and I stopped going to the gym because I just couldn't seem to find the time. It really does help, doesn't it? Healthy Or Junk?

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Professional Assistant Blog

OCTOBER 21, 2008

There are some companies that, unfortunately, don’t allow for purchases such as stationary , fax machines , toner , etc. You can even get new items, if you aren’t into used items or feel that they might not work as well. Since I work for a large corporation, this is my case as well. Whats next?

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Professional Assistant Blog

JANUARY 7, 2008

By The Professional Assistant on Monday, January 07, 2008 Filed Under: Client Service , Productivity D o you have trouble figuring out how to call a client or even a colleague in another country? But don’t forget, some office fax machines require you to dial 9 before any numbers, so don’t forget that.

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Professional Assistant Blog

JANUARY 22, 2008

Do you find that you book a meeting date/time, but one or more people from the group let you know that they can’t make it during that date/time? People are using their Microsoft Outlook calendars incorrectly. How many times would you have to contact each person to find out what works for everyone?

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Microsoft Outlook Calendars 2008 Google Docs 100

Professional Assistant Blog

JULY 16, 2008

But she is very high strung and doesnt know how to relax even when among friends or on vacation. Just a seminar with great information on how to be the BEST Executive Assistant to the President/ CEO. Until next time, T ake care - of your clutter! One of my readers asked me this: I am an Executive Assistant to the CEO/President.

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Professional Assistant Blog

OCTOBER 17, 2008

You reminisce about that Seinfeld episode where Elaine gets stuck on the subway and starts talking to herself about how the train isn’t moving and starts to get claustrophobic. You start to notice a particular smell, yet you know it wasn’t you, but you wonder if everyone thinks that it was. This is you now!

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Etiquette UPS 2008 Cubicle 100

Professional Assistant Blog

AUGUST 18, 2008

I couldn’t believe it either. I personally couldn’t do this, but it’s quite interesting that people would actually think of this. It would be interesting to see how many companies would allow for this type of dress code, since quite a lot of places have client visits on a regular basis.

2008 100

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Professional Assistant Blog

MARCH 26, 2008

Until next time, T ake care - of your clutter! How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One? Do you get sucked into the gossip of others?

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Professional Assistant Blog

JANUARY 14, 2008

The staff member writes you back, but you don’t quite understand it. You never know when someone would come back to you and tell you that they didn’t ask you to do a certain task. Most Recent Questions How to Deal with Inconsiderate Co-Workers Administrative Procedures Manual - Does Your Department Need One?

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Professional Assistant Blog

DECEMBER 4, 2007

Do you feel that they are overbearing and don’t know when to keep their opinions to themselves? You’re the only one that can control what you feel and how you react to these feelings. Don’t allow yourself to become them. Remember that you want to be the bigger person and don’t sink to their level.

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Professional Assistant Blog

FEBRUARY 21, 2008

You search your pockets and realize that you don’t have one. How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One? Has this ever happened to you?

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Google Docs 2008 Cubicle 2007 100

Professional Assistant Blog

MARCH 10, 2008

In my weekly recap last Friday I pointed out a Lifehack.org article arguing that the current climate for hyper-productivity isn’t all it’s cracked up to be. If I didn’t have a full day’s worth of tasks to complete I wasn’t being efficient enough. Until next time, T ake care - of your clutter!

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Professional Assistant Blog

OCTOBER 7, 2008

And of course, there’s the opposite side of the spectrum, where you have way too many people coming to you with requests (read my post on how to handle this here) and just want to run away. But of course, you don’t want to disturb others around you with the bell going off or some even have chickens clucking as the alarm.

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Professional Assistant Blog

NOVEMBER 30, 2007

By The Professional Assistant on Friday, November 30, 2007 Filed Under: A re you looking for a way to make sure that others don’t open your letters or packages? If you would like more information on keeping your documents safe, take a look at the "How Safe Are Your Documents?" For more information, visit www.reditag.com.

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Professional Assistant Blog

MARCH 4, 2008

Don’t forget to set up and turn on your “Out of Office Assistant&# on Microsoft Outlook. It’s amazing of how many people actually forget to do this. And lastly, don’t forget to turn it on. Also, don’t forget to change your voice mail message to read the same information.

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Professional Assistant Blog

MARCH 3, 2008

Hopefully, you weren’t also affected by the FPL power outages. It’s a reminder to all of us that depending on one system alone works fine, right up until the time that it doesn’t. I have two Gmail accounts, a Yahoo account and even a Hotmail account I haven’t visited in years.

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Professional Assistant Blog

SEPTEMBER 30, 2008

Do you even receive voice mails that are left by people trying to sell you something, but you didn’t even hear the phone ring? Imagine how much time you spend sifting through all of this rubbish? Most Recent Questions How to Deal with Inconsiderate Co-Workers Administrative Procedures Manual - Does Your Department Need One?

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Fax 2008 Cubicle Google Docs 100

Professional Assistant Blog

SEPTEMBER 22, 2008

T here is a great site called OpenTable.com , which allows you to book reservations online with particular restaurants all over the world. Most Recent Questions How to Deal with Inconsiderate Co-Workers Administrative Procedures Manual - Does Your Department Need One? Do you feel that you could be doing this faster?

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Restaurants 2008 Cubicle Google Docs 100

Professional Assistant Blog

NOVEMBER 8, 2007

See what you can change about yourself, don’t try to change others. At times, the person that conveys this tone doesn’t realize they are coming across in a harmful manner. Most Recent Questions How to Deal with Inconsiderate Co-Workers Administrative Procedures Manual - Does Your Department Need One?

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Professional Assistant Blog

NOVEMBER 20, 2007

This doesn’t mean that you have to go out for beers or go to a movie. I don’t mean take charge of the office – you might make some serious mistakes. Don’t whine and complain about every little task that is given to you. Don’t break your promises. Take some risks!

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Professional Assistant Blog

SEPTEMBER 3, 2008

Then he mentioned that he didn’t want all of the details of each product listed. How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One?

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2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

MARCH 27, 2008

Until next time, T ake care - of your clutter! How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One? All e-mail distribution lists are bolded.

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Professional Assistant Blog

FEBRUARY 19, 2008

I worked as an Investment Advisor’s Assistant, completed my CSC (Canadian Securities Course), but soon after, I realized that this wasn’t really for me. One thing that always bothered me in my last job was when I had my door closed, people would still knock and ask me questions that weren’t urgent.

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Professional Assistant Blog

JANUARY 15, 2008

You don’t have to do much to lend a helping hand, just go out there and join an association, volunteer or whatever would make you feel “balanced&#. Most Recent Questions How to Deal with Inconsiderate Co-Workers Administrative Procedures Manual - Does Your Department Need One? But that’s another story.

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Professional Assistant Blog

FEBRUARY 11, 2008

One of my readers asked me for some tips on handling annoying co-workers that don’t throw out their tea bags, leave used paper towels around the sink area or just leave their dirty dishes in the dish rack. Most Recent Questions How to Deal with Inconsiderate Co-Workers Administrative Procedures Manual - Does Your Department Need One?

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UPS 2008 Cubicle Google Docs 100

Professional Assistant Blog

DECEMBER 5, 2007

We hold meetings every so often (since everyone’s busy and can’t really figure out when these meetings work for everyone), but we do try to meet at least once every quarter. Most Recent Questions How to Deal with Inconsiderate Co-Workers Administrative Procedures Manual - Does Your Department Need One?

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Professional Assistant Blog

AUGUST 14, 2008

Until next time, T ake care - of your clutter! How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One? Yes, even I forget it at times. as follows: 1.Free

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Professional Assistant Blog

DECEMBER 17, 2007

I can understand that certain items need to be handled via e-mail, so you have a record of the matter, but if it’s something that doesn’t need to be recorded, such as asking the person where they would like to have lunch or how their weekend went. This actually happens quite a bit at my workplace as well.

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Professional Assistant Blog

MARCH 28, 2008

Until next time, T ake care - of your clutter! Post from: Assistant Tips 2comments for this post Patricia Robb Of course you have to wow them with your skills and expertise, but I cant emphasize enough how important it is to send a thank you card or letter after an interview. My phone number is (XXX) XXX-XXXX.

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Professional Assistant Blog

MARCH 6, 2008

Until next time, T ake care - of your clutter! How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One? Lifes too short to stress out!

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Professional Assistant Blog

MARCH 20, 2008

Until next time, T ake care - of your clutter! How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One?

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Professional Assistant Blog

JULY 22, 2008

Some e-mails are useful, but I don’t always have time to deal with them right away. Don’t worry, these e-mails do not get lost or are completely out of sight. This has been a great way to clear up a lot of unnecessary e-mails at work. I also subscribe to feeds to my home e-mail account.

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2008 2007 Cubicle Google Docs 100

Professional Assistant Blog

NOVEMBER 1, 2007

I am surprised at how many around me have distracting or annoying habits. You can't convince me that everyone loves the same kind of music and conversation and is productive all at the same time. I took it to my manager, since I didn't want to embarrass the person and she took care of it. What makes that right?

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Professional Assistant Blog

MARCH 5, 2008

If you have any suggestions on how to make things run more smoothly in Microsoft Office, please let the rest of us know. Until next time, T ake care - of your clutter! Most Recent Questions How to Deal with Inconsiderate Co-Workers Administrative Procedures Manual - Does Your Department Need One?

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2008 2007 Cubicle PowerPoint 100

Professional Assistant Blog

FEBRUARY 20, 2008

If I didn’t know the person, and it was my first communication to him/her, I would use both names: John McDonald. Watson Associates for Saying Thank You in an Email : “In our recent poll on pet peeves regarding emails, a number of respondents expressed irritation about receiving messages that contained only the words thank you.

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2008 2007 Cubicle Fax 100

Laughing all the Way to Work

JULY 26, 2009

Sometimes I find a simple procedure can be made more complicated than it really is so responded that a cut and paste from Excel to Word should do the trick. It worked and through explaining the process to her I added a column at the end of the table in Word by tabbing over, which automatically creates a new row. She was amazed.

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Time Zones IAAP 2009 International 100