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Breaking down Minutes: The Art of Minute Taking

Who's the Real Boss?

When you sit in a meeting for hours on end, ears pricked up, needing to listen and capture every word, the last thing you want to be doing is jumping around the page, creating headings and subheadings against the agenda items on the fly, or jumping from one agenda item to the next.

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How to Handle Work Guilt

Jen Lawrence

For example, if you have reports due at the end of every quarter, let your family know! Let them know what the reports require you to do (tons of meetings, putting together spreadsheets and charts, working a few extra hours) and explain to them why it’s essential to your job. Nothing on the agenda for the day?

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Manage Your Time. Schedule Your Workflow. Save Your Sanity.

Step It Up VA Coaching

Bulk tasks, client work and phone calls. For example, you could schedule phone calls on a certain day of the week or a certain time each day. Laundry, dishes, personal phone calls, appointments, trips to the grocery store, web surfing, watching Ellen, etc., Schedule phone conversations.

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The ultimate guide to diary management

Practically Perfect PA

There are also a lot of tasks related to diary management, for example ensuring our managers get to their meetings on time, understand the reason for the meeting and are prepared for it. Are the meetings still worthwhile – would it be best to schedule them less frequently, should they take place over the phone rather than face to face.

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Manage Your Time. Schedule Your Workflow. Save Your Sanity.

Step It Up VA Coaching

Bulk tasks, client work and phone calls. For example, you could schedule phone calls on a certain day of the week or a certain time each day. Laundry, dishes, personal phone calls, appointments, trips to the grocery store, web surfing, watching Ellen, etc., Schedule phone conversations.

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Technology to help with minute taking

Practically Perfect PA

This was before we had apps or smart phones or the rise in technology that we have seen over the years. More recently I’ve heard from assistants that have tried a few different apps and bits of tech which have really helped with their minute taking so I thought I would give a few examples of what is out there. iPad Applications.

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Manage Your Time. Schedule Your Workflow. Save Your Sanity.

Step It Up VA Coaching

Bulk tasks, client work and phone calls. For example, you could schedule phone calls on a certain day of the week or a certain time each day. Laundry, dishes, personal phone calls, appointments, trips to the grocery store, web surfing, watching Ellen, etc., Schedule phone conversations.