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Your Roadmap to Effective Office Systems

All Things Admin

Procedures show you, step-by-step, how to perform a specific task – for example, completing an expense report or submitting a check request. Let’s use meeting and event planning as our example, and focus on creating a system for planning monthly staff meetings. Determine the agenda and who is presenting. Meeting Agenda.

Agenda 90
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Avoid Conference Call Catastrophes

The Office Professionals Place

Give attendees "conference call house rules" for example, if they need to mute themselves, inform them of how to do so. Always start on time and do your best to end on time by following the agenda and "table" topics that require more discussion. Distribute the agenda/handouts prior to the meeting.

Agenda 100
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Calendar Clarity

Laughing all the Way to Work

You can add the agenda to the meeting request by attaching it. To add an attachment, click on the Insert tab and choose Attach File or Attach Item. For example if he is travelling to Vienna I will start a meeting request for each part of the journey and categorize it as Red.

Calendars 100
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Acknowledge the Elephant in the Room

The Office Professionals Place

This weeks agenda has the same items as last weeks and again nothing is resolved. Log Files As with most other websites, we collect and use the data contained in log files. Sunday, April 11, 2010 Acknowledge the Elephant in the Room Here we go again another Monday morning meeting. Voice the facts.

Agenda 100
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Not Just a Secretary

Office Dynamics

Take that time to ask questions about his meetings, are there any action items you can follow up on from the meetings, are there any impending phone calls or situations you need to be aware of, can you create a template for his staff meeting agenda. For example, “My assistant, Joanne, will be following up with you to schedule that meeting.”.

IAAP 100
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Not Just a Secretary

Office Dynamics

Take that time to ask questions about his meetings, are there any action items you can follow up on from the meetings, are there any impending phone calls or situations you need to be aware of, can you create a template for his staff meeting agenda. For example, “My assistant, Joanne, will be following up with you to schedule that meeting.”.

IAAP 100
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Are You Stealing from Your Profitability (and don’t even know it)?

Stephanie LH Calahan

For example, if you are spending hours daily on Twitter and Facebook telling yourself that you are “growing your business” through building relationships, you are stealing from yourself. At one point I did this exercise and I found that I was spending over 30 minutes a day just on downloading and uploading files for my daily podcast!