All Things Admin

JANUARY 10, 2024

Although most administrative professionals understand that they should have a procedures binder, many still don’t have one. A handwritten procedure is still a documented procedure. This is often because the process seems overwhelming. But it doesn’t have to be! But it doesn’t have to be! 7 Tips for Well-Written Procedures 1.

Administrative Professionals 94

Administrative Professionals 2024 Mentoring Training 94

Office Dynamics

MAY 18, 2020

Documents that were discussed around a meeting table and then edited by a single person now make their way to multiple colleagues via email. Incorrect: “ Farther to the point Jan was making, I’d like to send you this report regarding our costs.”. Now more than ever, clarity in communication is important.

Administrative Professionals 246

Administrative Professionals Travel Purchasing Email 246

All Things Admin

FEBRUARY 8, 2024

How are you supposed to document everything for reference, as well? If you want to make consistent progress on procedures documentation, you need to make it a habit, not a project. So, the trick is to find a way to integrate procedures documentation and process improvement into the natural flow of your daily work.

2024 52

2024 Mentoring Administrative Professionals Payroll 52

All Things Admin

JANUARY 8, 2024

Administrative professionals come at procedures from many different knowledge levels. Procedures are documented, step-by-step instructions for performing tasks or processes. Procedure – A documented, step-by-step guide that tells someone how to complete a certain task or process.

Administrative Professionals 52

Administrative Professionals Mentoring Forms PowerPoint 52

All Things Admin

MAY 31, 2023

Administrative professionals who are constantly innovating, willing to embrace AI instead of fearing it, and doing their best to learn and grow with the changing times and technologies are not at risk of being replaced by AI. It won’t be long until it puts me out of a job.” Does it sound harsh? Maybe…but it’s the truth. The reason?

Administrative Professionals 52

Administrative Professionals Mentoring 2023 Skills 52

All Things Admin

FEBRUARY 27, 2024

Procedures are more than just documents; they are a roadmap for new hires, guiding them through the complexities of their new role and the company culture without constant supervision. The Power of Documentation If you have everything documented and ready to go when a new hire begins, it expedites the onboarding process.

Training 52

Training Mentoring Policies Project Management 52

Eat Your Career

FEBRUARY 21, 2023

For example, PACE is a certification for administrative professionals provided by ASAP. When you obtain your certification, you agree to follow a specified code of ethics, which includes being honest about the learning activities you report. Personally, I also like to report as I go.

ASAP 147

ASAP Training Learning Agenda 147

All Things Admin

MARCH 20, 2024

When you do achieve operational gains, be sure to document and share those with your manager. For example, let’s say you spend three hours each week assembling the weekly sales reports in Excel to present at the Monday morning team meeting. Documenting your processes is the first step. You’re not comfortable with pivot tables.

Mentoring 52

Mentoring Administrative Professionals 2024 Goals 52

Bonnie Low-Krayman

APRIL 17, 2024

Decades of scientific research document the physical harm to brains from all forms of bullying and abuse. In my work training Executive Assistants all over the world, they report stories of colleagues who intimidate and create a hostile work environment through incivility. But why is damaging someone’s brain at work normalized?

Stress 52

Stress Environment Medical Administrative Professionals 52

Worxbee

APRIL 6, 2023

View this post on Instagram A post shared by Worxbee (@worxbee) The Benefits of an Action Plan When Hard Times Arise At Worxbee, when someone is hired, we feel like companies should strive to have an action plan, and for some reason, Administrative Professionals are not always given the same graces as other people joining the team.

Administrative Professionals 52

Administrative Professionals Email UPS 52

Office Dynamics

APRIL 19, 2017

This article is part one in a two-part series on productivity apps for administrative professionals by Julie Perrine. What date is the budget report due? She is the founder and CEO of All Things Admin , a company dedicated to developing innovative products, training, and resources for administrative professionals worldwide.

Administrative Professionals 192

Administrative Professionals 2017 Calendars Phones 192

All Things Admin

JUNE 23, 2021

Procedures show you, step-by-step, how to perform a specific task – for example, completing an expense report or submitting a check request. A good system is documentable, sharable, and repeatable. The best way to explain how to document your systems on paper is to show you. Mapping Out Your Systems. Step 1: Brainstorm.

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

Office Dynamics

JANUARY 29, 2016

As I was looking for some ideas on how to prepare, I came across a document that labeled and provided measurement of the core administrative competencies. I remembered this document from some one-on-one coaching that Joan did with her high-level executive assistant clients. I also discovered areas of strength for me.

Self Esteem 100

Self Esteem Administrative Professionals Confidence Skills 100

All Things Admin

MAY 5, 2022

The biggest reason you need a social portfolio, in addition to your print and digital versions, is that it makes you easy to find in a sea of other administrative professionals. According to the 2021 Recruiter Nation Report, 68% of recruiters were using Facebook, 65% LinkedIn, 48% Twitter, 46% Instagram, and 35% YouTube.

Social Media 97

Social Media Administrative Professionals Mentoring Dropbox 97

Office Dynamics

NOVEMBER 19, 2011

Let our Acrobat expert show you a few magic tips on how to streamline your document creation and manipulation and how to create interactive forms. Add multimedia elements to your documents. The future of business documentation is electronic, and Acrobat is the path to the future. Editor, Administrative Professional Today.

Administrative Professionals 100

Administrative Professionals Forms Phones Learning 100

All Things Admin

MAY 5, 2021

It’s a combination of your personal mission, vision, and goals that will guide your professional growth and development. If you don’t implement it then it’s just a document taking up space on your hard drive. But having a career plan is not enough. Here’s how to put your career plan to work for you. Keep It Visible.

Mentoring 96

Mentoring Goals Filing Administrative Professionals 96

Who's the Real Boss?

AUGUST 31, 2020

Learn the lingo… The other benefit of reading other minutes from within your business is that you’ll get to learn the company lingo and acronyms and any other common business/ industry language found in minute documents. So your prep is done, and you’re walking in with your document all prepared and ready to go.

Agenda 98

Agenda AT&T Budget Google 98

Laughing all the Way to Work

OCTOBER 16, 2010

I think businesses are very aware of their corporate image and messy reporting reflects badly on the company so an employee who doesn't take the time may be noticed in a negative way. Spell check - This is the easiest part of proofing a document. Proofing also helps you to know your document. Does it matter?

Administrative Professionals 100

Administrative Professionals Confidence Goals Email 100

Office Dynamics

JANUARY 26, 2016

Good systems are documentable, so you start by writing down the process required to accomplish the task at hand. Since you, your executive, and team members likely all have different style preferences, you need to be very clear about the organization systems you have in place (for filing paper, filing digital documents, etc.).

Filing 100

Filing Mentoring 2016 Administrative Professionals 100

Office Dynamics

DECEMBER 7, 2011

Why you should read a document aloud. Most readers of reports and emails are skeptical of the information contained in documents that are riddled with easily corrected surface errors. Editor, Administrative Professional Today. Who Should Attend: Administrative Professionals. HR professionals.

Administrative Professionals 100

Administrative Professionals PDF Training Skills 100

Laughing all the Way to Work

APRIL 19, 2008

Today starts Administrative Professionals’ Week. I have seen my work in the papers they have submitted, in the words they spoke in their speeches and knew the results of a case because of a document I filed with the court. We report directly to the executive and are involved in their success.

Administrative Professionals 100

Administrative Professionals Legal Holidays Filing 100

Eco-Office Gals

SEPTEMBER 23, 2016

Teachers and administrative professionals can increase their sustainability in a variety of unique ways. As many of these companies still rely on pen-and-paper for much of their professional correspondence, refillable ink pens or markers are a great choice instead of their disposal alternatives.

Carbon Footprint 100

Carbon Footprint Agencies Administrative Professionals Filing 100

Admin Awards

DECEMBER 1, 2021

We sat down with an extraordinary group of Admin panelists who spoke on the Power of the Strategic Partnership: – Major difference between serving as an Administrative Professional and one who also serves as a Strategic Partner. – How do you prepare yourself to become a Strategic Partner? – And, he advises, document everything.

Administrative Professionals 52

Administrative Professionals Confidence Retirement Mentoring 52

Practically Perfect PA

JULY 2, 2015

The lady to the left of me had inherited a 12 page job spec which had not been updated in 10 years whereas the lady to the right had a 6 page document. The global tribe of administrative professionals is largely female at 98%. Financial Forecasting – Prepare invoices, reports, memos and financial statements.

Social Media 100

Social Media Fax Skills Suppliers 100

The Office Professionals Place

AUGUST 13, 2009

You have to be able to create a PowerPoint presentation, merge a document in Word, or create a report in Excel. Always proofread a document prior to sending it, good proofreading includes printing the document for review. Utilize spell check and review the document for grammar errors. Get the knowledge you need.

IAAP 100

IAAP Filing Administrative Professionals Skills 100

Office Dynamics

DECEMBER 18, 2015

Many use the My Documents folder that is setup by default on your computer. These become your primary list of sub-folders under your main My Documents or My Filing Cabinet folder. Parking Permit Administration. The larger file categories, such as Adobe Acrobat documents, Word, or Excel files, will take a little longer.

Filing 100

Filing Calendars Mentoring Dropbox 100

Laughing all the Way to Work

AUGUST 10, 2010

I have gotten in the habit of doing this frequently during the day and hardly even think about it until the system shuts down for some reason and then I breathe a sigh of relief when I open the document (by pressing Ctrl + o by the way) and find that I have not lost any of my work. Ctrl + a - Selects the whole document. 23, 1 p.m.

Keyboards 100

Keyboards Time Zones IAAP PowerPoint 100

Laughing all the Way to Work

JULY 30, 2008

The ability to be organized has taken on a whole new meaning for the assistant as we turn our attention to helping our professionals cope with the demands. Our roles are changing and I believe e-mail management will be a key role for the assistant as well as document management and time management. Are we ready?

Assertiveness 100

Assertiveness Keyboards Filing Administrative Professionals 100

The Office Professionals Place

JULY 29, 2009

Their duties include (but are not limited to) answering and screening calls, meeting and greeting clients and customers, maintaining executives calendars, writing correspondence, generating reports, meeting planning, filing, travel arrangements, maintain client/customer data records, supervising others, and the list goes on.

Filing 100

Filing IAAP Fax Calendars 100

The Office Professionals Place

AUGUST 10, 2010

• Report the person and the problem immediately. This incident should have been immediately reported to authorities and the problem and the passenger would have been dealt with accordingly.

2010 100

2010 Filing IAAP Fax 100

The Office Professionals Place

FEBRUARY 2, 2010

and tells you that he needs a report by 10 a.m. This is not a simple report and you will probably need to come in early to have it completed on time. He can be a bit unorganized (those last minute report requests) but he lets me run my own projects without all that micromgmt crap! If possible submit the plan in writing.

Filing 100

Filing 2010 2006 AT&T 100

The Office Professionals Place

OCTOBER 26, 2009

“My dog ate the report.&# . “An urgent message was left for you by your boss yesterday; I am giving it to you now as I am leaving this voice message saying that I won’t be in today.&# “I don’t like Mondays. I realize today is Wednesday.&# “I got a new job and the orientation is today.&# Got anymore?

2009 100

2009 Filing IAAP Fax 100

The Office Professionals Place

SEPTEMBER 7, 2009

For example, if a team member is not outspoken, but is proficient in computer software, they would a good person to organize documents. If deadlines cannot be set, a good practice would be to let team members know when you will be contacting them for a status report. Turn what may seem like criticisms into suggestions.

Filing 100

Filing IAAP Fax AT&T 100

Laughing all the Way to Work

FEBRUARY 27, 2009

© Copyright Patricia Robb 2010 27 February, 2009 Different spellings: British, Canadian and American I was proofing a document the other day, but since Ive been reading documents from the United States and Canada, I couldnt remember if behaviorial was the American or the Canadian spelling. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP Meeting Minutes Google 100

Laughing all the Way to Work

OCTOBER 26, 2008

.© Copyright Patricia Robb 2010 26 October, 2008 Repeating Headers and Footers while in Sections Someone was asking on another site how to repeat a footer for just one section in a document, i.e. a table. She said it would be the same instructions for a table or a document in Word. These are instructions for Word 2003. "I

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

JULY 26, 2009

Recently I was working with someone on an Excel document. They sent an e-mail wondering if any of the assistants could help them export a document from Excel to Word. Unlike Word you will only see the header repeated when you do a print preview or print the document. To automatically insert a new row at the end of a table.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

SEPTEMBER 7, 2009

Coming from a legal background, we were always taught if you are using an acronym or initialism in writing, on the first use you should spell it out and then put the acronym in brackets, which makes a lot of sense and saves a lot of head scratching and searching the document to figure out what the person is referring to. 411 Look Up 411.ca

Time Zones 100

Time Zones ASAP IAAP International 100