Professional Assistant Blog

OCTOBER 7, 2009

One piece of advise that I give myself on a regular basis so that I dont feel overwhelmed is to break your tasks down into manageable chunks. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Then I would open up the applications associated with the next task. Whats next?

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

OCTOBER 15, 2008

By The Professional Assistant on Wednesday, October 15, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity Y ou receive an e-mail from your manager. Your manager asks you to create a report of some sort and wants you to send it to a client, but making sure that they cannot manipulate the information.

PDF 100

PDF 2008 Cubicle PowerPoint 100

Professional Assistant Blog

OCTOBER 29, 2008

as your client relationship manager (CRM)? Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Home About Me Advertise Free ACT! CRM) Video Tutorials By The Professional Assistant on Wednesday, October 29, 2008 Filed Under: Productivity A re you using ACT! If you’re looking to purchase ACT!

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

FEBRUARY 29, 2008

Finding the right tools to manage your business can be time consuming. Virtual Assistant Manager is a website that I recently stumbled upon which helps you and/or your organization thrive in this type of environment. To find out more of how Virtual Assistant Manager works, click here.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

SEPTEMBER 3, 2008

Home About Me Advertise "Excel"ing to Create Subtotal Row Totals By The Professional Assistant on Wednesday, September 03, 2008 Filed Under: MS-Excel , Organize , Productivity Y our manager sends you an e-mail with a spreadsheet attached. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

MARCH 26, 2008

To combat these problems, here are some tips you can follow: Boredom: Ask your manager or fellow colleagues to see if they need help with anything. Youre there to get paid and get that promotion or raise, so make yourself and your manager proud. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

Gossip 100

Gossip 2008 Google Docs Cubicle 100

Professional Assistant Blog

AUGUST 29, 2008

Then, you need to assign tasks to each goal, where you break the goal down into manageable chunks. Narrow them down to the amount that you can manage (usually 3 - 5), but some people can do more or less. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Next, add a time frame to each task.

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle Google Docs 100

Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

Microsoft Outlook 100

Microsoft Outlook Time Zones 2008 Cubicle 100

Professional Assistant Blog

OCTOBER 31, 2007

If they prompt you to get it done right away (if this is not your immediate supervisor), make sure to let your manager know. They are there to help, since they are managing you. If you feel that your manager thinks of you this way, talk to them about it, but in a professional manner. Dont feel that you are not doing your job.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

JANUARY 29, 2008

Since I help out a staff of 30, which includes 6 managers, I constantly am away from my desk doing different tasks such as going to the printer on the other side of the office or bringing rush items to the mail room. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 I am one of these people.

Filing 100

Filing 2008 Google Docs Cubicle 100

Professional Assistant Blog

NOVEMBER 29, 2007

Hotel managers and catering companies are also getting rave reviews about good branding quality. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Some even drink way too much - 2 cups of regular strength coffee is enough. This is actually good for your heart and has many health benefits as well.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

SEPTEMBER 30, 2008

You can even register your cell phone and your managers cell phone as well. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Starting September 30, 2008 , you can register all of your numbers with them. This will help cut down on the annoyances for good.

Fax 100

Fax 2008 Cubicle Google Docs 100

Professional Assistant Blog

AUGUST 13, 2008

This should help your manager as well. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Outlook now will install the selected items that you chose. Check your calendar to see that everything as populated. Heres a post also on using your Microsoft Outlook calendar properly.

Microsoft Outlook 100

Microsoft Outlook Holidays 2008 Calendars 100

Professional Assistant Blog

FEBRUARY 7, 2008

Since I am an administrative assistant for 30 staff, which includes 6 managers, it can get a little hectic at times. Think of ways you can help manage the workload. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 This happens to me from time to time.

2008 100

2008 Cubicle Microsoft Outlook Google Docs 100

Professional Assistant Blog

FEBRUARY 13, 2008

This happens to me quite often, since I help about 30 people, including 6 managers. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 By The Professional Assistant on Wednesday, February 13, 2008 Filed Under: Organize , Prioritize , Productivity A re you having difficulty with overcoming a problem?

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

JANUARY 21, 2008

If all else fails, get a supervisor or manager involved. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 This will help each person think rationally, since when you are upset, you think with your emotions and might say something you regret. Until next time, Take care - of your clutter!

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

OCTOBER 31, 2008

Check with your Human Resources Department or manager to see if this falls into your corporate policy. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 You dont want to end up at work and be the only one wearing a costume.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

OCTOBER 9, 2008

Then I would create worksheets within each sheet with headings such as: Name Time of Call Reason for Call If you work for more than one manager or you need to track calls for more than one person, you might want to create a heading that states something like "Person Receiving Call" or something along the lines of this.

Phones 100

Phones 2008 Cubicle 2007 100

Professional Assistant Blog

SEPTEMBER 5, 2008

What would happen if your company gets audited or your manager asks you for an e-mail from a few years ago? Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 What if someone told you that you did something wrong, but you remember sending an e-mail with the correct information?

Microsoft Outlook 100

Microsoft Outlook 2008 2007 Cubicle 100

Professional Assistant Blog

AUGUST 23, 2007

Each and every day, Administrative Assistants alike face these challenges from either one or more Managers. And remember, always break down your entire project or tasks into manageable chunks. Before you know it, you will be surprised of how quickly you are able to complete each “manageable chunk&#.

Microsoft Outlook 100

Microsoft Outlook 2008 2007 Cubicle 100

Professional Assistant Blog

MARCH 28, 2008

One of the simplest things you can do to help the manager of your dream firm decide if you are right for the job, is to send them a Thank You letter after the interview. But you would be surprised that a simple Thank You letter can win over the hiring manager. Did you attend a few recently? We both had similar skills, education, etc.

Postal Code 100

Postal Code 2008 Cubicle 2007 100

Professional Assistant Blog

FEBRUARY 8, 2008

About 90% of my work comes in the form of e-mails, since I want to be able to track anything and everything that managers and fellow staff members send me. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 There are certain tasks that I need to do on a daily, weekly, monthly, etc.

2003 100

2003 2007 2008 Cubicle 100

Professional Assistant Blog

SEPTEMBER 10, 2007

These notions may or may not be true, but its how you are viewed by your manager. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 So next time you think to yourself, "I will leave a mess for someone else to clean it up", remember that if someone sees you doing this, of what the consequences are.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

DECEMBER 3, 2007

Also, heres a great article about time management. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Be weary though, you dont want it to pile up, so remember the 2 - 3 business day rule. You can read more about using Outlook for tasks in this article. Until next time, Take care - of your clutter!

UPS 100

UPS 2008 Cubicle 2007 100

Laughing all the Way to Work

JULY 16, 2010

.© Copyright Patricia Robb 2010 16 July, 2010 Guest Blog by Alexis Bonari: 10 Easy Ways to Check and Maximize Time Management Photo from Flickr: Public Domain It’s not always about giving the boss her money’s worth – sometimes, it just feels great to know that work time is being managed well.

Time Zones 100

Time Zones IAAP 2010 International 100

Professional Assistant Blog

DECEMBER 5, 2007

By The Professional Assistant on Wednesday, December 05, 2007 Filed Under: Client Service , Networking , Productivity D o you want to help your firm exceed in the business world? Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Do you have a knack for writing?

2008 100

2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

FEBRUARY 19, 2008

I work in a large firm now where it’s mainly an open concept area, with only the managers having their own offices. We strive for an “open door” policy, but of course, there are times when the managers hold meetings or make phone calls and have their door closed.

Policies 100

Policies 2008 Cubicle 2007 100

Professional Assistant Blog

JANUARY 15, 2008

I started with helping at a drop-in centre at a Salvation Army location, where other colleagues and one of my managers would serve lunch to people that were down on their luck. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 This is great, but I still try to do this outside of work.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

SEPTEMBER 8, 2008

You can prioritize your tasks as needed, create goals and even break down larger tasks into manageable chunks. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Create a to-do list - This one is so important. Having a to-do list will help you figure out what you need to get done.

Stress 100

Stress 2008 Cubicle 2007 100

Professional Assistant Blog

OCTOBER 30, 2008

Thats how I get things done around my office, since I work for about 30 staff, which includes 5 managers. to the president, 3 VPs, and the HR manager. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 My suggestion to this is to be persistent. Thats how I ended up getting my current job.

2008 100

2008 2007 Cubicle Google Docs 100

Professional Assistant Blog

DECEMBER 4, 2007

Remember that you are there to do your job because you have the skills and qualities that your manager hired you for. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Over time, you will get the hang of dealing with difficult people and will become easier and easier each time.

Cubicle 100

Cubicle 2008 2007 Google Docs 100

Professional Assistant Blog

AUGUST 14, 2008

Here are some features directly from the site: Manage Your Passwords and Log In automatically. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 If you are at the office and all else fails, call your IT department and they can reset your account for you.

2008 100

2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

JULY 16, 2008

I did manage to find a site that has seminars listed for all of USA, if thats where you are writing from. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Just a seminar with great information on how to be the BEST Executive Assistant to the President/ CEO.

2008 100

2008 Cubicle 2007 Google Docs 100

Laughing all the Way to Work

APRIL 5, 2010

© Copyright Patricia Robb 2010 5 April, 2010 When your boss arranges meetings behind your back. April 09, 2010 Jakob said. I cultivate the art of disappearance and unreachability on such occasions :-) JK May 10, 2010 kinoshi said. 5, 2010 at 12 p.m. Lets enjoy our day together.© " Warning!

Time Zones 100

Time Zones IAAP 2010 International 100

Professional Assistant Blog

MARCH 20, 2008

Some examples would be managing a company website, creating, editing and writing a company newsletter or creating promotional materials, invitations and brochures for marketing events. Some assistants regularly manage small budgets when planning functions or have bookkeeping responsibilities and work regularly on spreadsheets.

2008 100

2008 2007 Cubicle Google Docs 100

Laughing all the Way to Work

FEBRUARY 28, 2010

© Copyright Patricia Robb 2010 28 February, 2010 We did it Canada! Posted by Patricia Robb at 7:43 PM Labels: Administrative Assistant , gold medal , hockey , Olympics , professional assistant , Vancouver 2010 Reactions: 2comments: Foley-In-Charge said. March 01, 2010 Chrissy said. 5, 2010 at 12 p.m.

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

FEBRUARY 7, 2010

© Copyright Patricia Robb 2010 7 February, 2010 When your voicemail goes awry. I actually didn't know this and this is something I need because I tend to blather on a little bit and get carried away! :) February 12, 2010 Patricia Robb said. 5, 2010 at 12 p.m. Lets enjoy our day together.© " Warning!

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100