Office Dynamics

JUNE 27, 2012

The results led to our first “ Email etiquette ” story. I hate it when an email has several people in the To: line with a request for information or action in the body, but no clear assignation of the action to a particular individual. Pet peeve: Important information at the bottom of an email. Who’s supposed to do what?”.

Etiquette 100

Etiquette Filing Email Calendars 100

Professional Assistant Blog

JULY 7, 2010

Here are the 4 easy steps to do this: Highlight the information you want to change from vertical to horizontal or vice versa, depending on which way you need to change the information. Give it a try yourself and see how quick it can be to manipulate information from vertical to horizontal and vice versa. Click Transpose!

Microsoft Excel 100

Microsoft Excel 2008 Google Docs Cubicle 100

Professional Assistant Blog

JULY 10, 2009

Do you try to "go green" by not printing e-mails or other documents that you could be e-mailing to others that you want to share this information with? You really have to be careful with these, as pertinent company information could leak out into the wrong hands. We are in week 3 now and cannot get rid of our recycling.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

NOVEMBER 30, 2007

By The Professional Assistant on Friday, November 30, 2007 Filed Under: A re you looking for a way to make sure that others don’t open your letters or packages? Do you have confidential information that you need to send to someone, but want to make sure that it gets treated like registered mail?

Google Docs 100

Google Docs Cubicle 2008 2007 100

Professional Assistant Blog

OCTOBER 15, 2008

Your manager asks you to create a report of some sort and wants you to send it to a client, but making sure that they cannot manipulate the information. Also, keep in mind that you don’t want anyone to alter the information in your report. This will enable you to create a PDF-like file where no one can manipulate information.

PDF 100

PDF 2008 Cubicle PowerPoint 100

Laughing all the Way to Work

NOVEMBER 3, 2007

Our technology is moving ahead full speed, but it seems our etiquette is lagging behind. Every time we turn around there's another article on etiquette. Why does all our good etiquette sense go out the window just because we are a cell phone? Do we need it? Be careful! Silence the phone or turn the phone off in public places.

Phones 100

Phones Etiquette Restaurants 2007 100

Professional Assistant Blog

JULY 17, 2009

Would you prefer the client to calmly and rationally give you information on their issue? Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Now put yourself in that persons shoes. Imagine that you were on the receiving end of the conversation. How would you feel?

Customer Service 100

Customer Service 2008 Google Docs Cubicle 100

Professional Assistant Blog

JULY 14, 2009

Some of you might already know the answer to this, but I thought that Id give the information here anyways, since I was stumped in the beginning as well. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 You scratch your head and wonder how this can be done.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

OCTOBER 27, 2008

There are over 200 articles of information so far and growing. If you feel that you want to remain anonymous, please note that I never disclose any personal information such as your name, company, etc., Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

NOVEMBER 25, 2009

One of my readers asks: Ive been reading your blog for the past few months and really appreciate all the information and tips you provide! Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Theres always someone that annoys us and tries to make our lives more difficult than it already is.

Cubicle 100

Cubicle Gossip 2008 Google Docs 100

Professional Assistant Blog

OCTOBER 8, 2009

If its your boss thats asking for this information, make sure to read the e-mail right away. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 The "Broken Record" Approach The best way to combat this is using the "broken record" approach. Everyone else falls into the queue afterwards.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

DECEMBER 13, 2007

Home About Me Advertise 4 Easy Steps to Finding Old E-mails By The Professional Assistant on Thursday, December 13, 2007 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you have trouble sifting through hundreds or even thousands of e-mails ?

2008 100

2008 Cubicle Microsoft Outlook 2007 100

Professional Assistant Blog

NOVEMBER 5, 2008

Creating a filing system can be tricky, as you need to know exactly how to file your files and what type of information you would need to be able to access quickly. Your boss could ask you for something at a moments notice and you are expected to find the information within minutes. as you mentioned in your question.

Filing 100

Filing 2008 Cubicle 2007 100

Professional Assistant Blog

FEBRUARY 8, 2008

Leave space for variable information that will be added when you send the message. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Click Apply , then OK. On the File menu, point to New , then click Mail Message. When the new message opens, give it an appropriate subject and compose your content.

2003 100

2003 2007 2008 Cubicle 100

Professional Assistant Blog

SEPTEMBER 24, 2007

By The Professional Assistant on Monday, September 24, 2007 Filed Under: System Security D o you feel that your colleagues might do something through your computer? Posted on 30 September, 2007 2:09 PM Richard Rinyai Hi Patricia, Thanks for the comment. If this information ever leaked out, I would get into a lot of trouble.

2007 100

2007 2008 Google Docs Cubicle 100

Professional Assistant Blog

JANUARY 29, 2008

If someone else needs to access information, they can just click the "Read-Only" button. But if they need to change information, this could cause a problem. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

Filing 100

Filing 2008 Google Docs Cubicle 100

Professional Assistant Blog

NOVEMBER 14, 2007

By The Professional Assistant on Wednesday, November 14, 2007 Filed Under: Ergonomics , Productivity D o you find yourself typing too much? Click on the picture to find out more information. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Home About Me Advertise Hands Hurt From Typing?

Google Docs 100

Google Docs Cubicle 2008 2007 100

Professional Assistant Blog

AUGUST 25, 2007

Home About Me Advertise How to Write Effective E-mails By The Professional Assistant on Saturday, August 25, 2007 Filed Under: A re you the type of person that likes to ramble on and on about something? If you chatter away in your e-mails and are trying to get your point across, this information will be quite juicy for your fingertips.

2008 100

2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

JANUARY 4, 2008

I have been updating my firms website stats for quite some time now and wanted to share some tips on getting the information correct - the first time. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Do you have software in place for it?

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

DECEMBER 11, 2007

Home About Me Advertise Blogging Tips for Company Blogs By The Professional Assistant on Tuesday, December 11, 2007 Filed Under: Client Service , Productivity D o you blog for your company? Keeping your readers up-to-date and information about current information on your company or topic will make them ask for more.

2007 100

2007 2008 Cubicle Google Docs 100

Professional Assistant Blog

DECEMBER 5, 2007

By The Professional Assistant on Wednesday, December 05, 2007 Filed Under: Client Service , Networking , Productivity D o you want to help your firm exceed in the business world? Only the employees within that company can view the information that they write. Home About Me Advertise Want to Blog About Your Work?

2008 100

2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

SEPTEMBER 22, 2008

You can make the reservation directly through this site and the information gets forwarded over to the restaurant itself. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Then you receive an e-mail with the confirmation of all of this. You pick the date, time and number of people attending.

Restaurants 100

Restaurants 2008 Cubicle Google Docs 100

Professional Assistant Blog

NOVEMBER 19, 2009

Post from: Administrative Assistant Tips 2comments for this post soruba Very informative. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Subscribe to The Professional Assistant feeds or get posts e-mailed directly to you today. Until next time, Take care - of your clutter!

2008 100

2008 Cubicle 2007 PowerPoint 100

Professional Assistant Blog

NOVEMBER 26, 2007

By The Professional Assistant on Monday, November 26, 2007 Filed Under: Job Seeking A re you worried about online identity theft online? Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Home About Me Advertise Worried About Your Online Resume? Resume Rabbit will make all of this disappear.

Resume 100

Resume Google Docs Cubicle 2008 100

Professional Assistant Blog

APRIL 1, 2008

" One of the most productive ways to update information on files is to either create or move a file into a shared folder on your companys network drive. Instead of each person creating their own files and you having to merge them together, it would be much faster for everyone to add their own information to one main file.

Filing 100

Filing Google Docs 2008 Microsoft Word 100

Professional Assistant Blog

OCTOBER 29, 2008

Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Just click on any of the links below to take a look at the particular task you would like to learn about.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

DECEMBER 14, 2007

By The Professional Assistant on Friday, December 14, 2007 Filed Under: MS-Outlook , System Security D o you receive spam in your e-mail box? Phishing scams have been around for quite some time now, where an e-mail would ask you to enter some personal information into a fake website that looks quite real.

2008 100

2008 2007 Cubicle Google Docs 100

Professional Assistant Blog

SEPTEMBER 4, 2008

This will allow you to have a blank sheet in front of you and you can add all the information into each label and then print them off. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Click on the Labels tab. From here, click on the particular label that you want to use and click New Document.

Microsoft Word 100

Microsoft Word 2008 Cubicle Google Docs 100

Professional Assistant Blog

NOVEMBER 21, 2007

Home About Me Advertise Yellow Post-It Notes By The Professional Assistant on Wednesday, November 21, 2007 Filed Under: MS-Outlook , Organize , Prioritize , Productivity A re you looking for some innovative ways on using your yellow Post-It notes? Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

SEPTEMBER 5, 2008

What if someone told you that you did something wrong, but you remember sending an e-mail with the correct information? Post from: Administrative Assistant 2comments for this post Anonymous Ive heard that with VISTA and MS Office 2007 Outlook is being phased out and replace with MS E-mail (not sure of name).

Microsoft Outlook 100

Microsoft Outlook 2008 2007 Cubicle 100

Professional Assistant Blog

OCTOBER 10, 2008

I find that most information on the internet is quite difficult to understand and I try to make it as simple as possible, so that even if a person is a complete novice at something, I explain it in their terms. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 You make this stuff look simple!

PowerPoint 100

PowerPoint UPS 2008 Cubicle 100

Professional Assistant Blog

FEBRUARY 29, 2008

No need to access multiple tools to access your information. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 This lessens the time you have to spend on the phone. Checking task statuses, task assignments, due dates, and task notes at a glance. All communication history is saved.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

FEBRUARY 15, 2008

The copier will then scan in all of the information in the order that you want it in. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Follow the instructions at this point to start the job. Photocopy all publications one after another, whether it be via the document feeder, the glass pane or both.

Cubicle 100

Cubicle 2008 Google Docs 2007 100

Professional Assistant Blog

SEPTEMBER 27, 2007

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? This will also help you find information faster and help you be more organized. It just looks neater and more professional.

Filing 100

Filing 2007 2008 Cubicle 100

Professional Assistant Blog

JANUARY 14, 2008

But when it comes to information exchange between you and your colleague, it really depends on what issue is at hand. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 One of the downfalls of it is not getting the message across between yourself and the receiver.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

AUGUST 28, 2008

The best way I could find accomplishing this task is by having to change the time zone information each time I need to add a new meeting. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 I also have a time zone map open in an internet browser, so I can make sure that I am choosing the correct one.

Microsoft Outlook 100

Microsoft Outlook Time Zones 2008 Cubicle 100

Professional Assistant Blog

AUGUST 14, 2008

These are endless, since many people have usernames and passwords for so many different sites, it really is impossible to keep track of all of this information. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Then you have the dreaded website passwords. Try taking off the CAPS lock.

2008 100

2008 Cubicle 2007 Google Docs 100