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Employee personnel files — what should and shouldn’t be included

BMT Office Administration

Accident reports. Payroll records for money or pay-related information such as: Timesheets. Payroll deduction forms. That is fine as long as the process is organized, systematic, and — above all — legal. You must keep a completed Form I-9 on file for each employee on your payroll. Cover letter. Training records.

Filing 121
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Employee Files: What to include, what to leave out, and what’s confidential

BMT Office Administration

Also, you’re legally obligated to retain these records for at least one year by the EEOC. These types of files include: Cover letters Resumes Employment applications References Interview notes Remember not to include any pre-hire documents that must be kept confidential, such as an employee’s I-9 form.

Filing 52
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Employee Records: End of year review & preparing for next year

BMT Office Administration

Not only that, but with the end of the year just around the corner, companies need to know which documents they need to keep and which they can discard without incurring any legal penalties. Employers keep many records and documents about their employees, not only for legal requirements but also because it’s just a good business practice.

Medical 52