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Employee personnel files — what should and shouldn’t be included

BMT Office Administration

Acknowledgment of receipt of the employee handbook (When the company revises its handbook, provide a new version to all employees and have them sign a new confirmation of receipt and understanding.). Reference and background check results. Payroll records for money or pay-related information such as: Timesheets.

Filing 121
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5 SOP examples for your business

BMT Office Administration

New hire refers to any new employees beginning employment at the company. Conduct the HR orientation to orient the new employee with the timekeeping and payroll software , necessary paperwork, and internal resources. Employee Handbook and Acknowledgement Form. Example 5 – Payroll processing. Terms and definitions.

Payroll 72
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Employee Files: What to include, what to leave out, and what’s confidential

BMT Office Administration

That’s not even mentioning all the paperwork involved in the onboarding process, such as employee handbooks , contact information, and direct deposit/banking information — just to name a few. Confidential documents include medical files, tax documents, employee benefits , payroll records, and more.

Filing 52
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How long do employers keep employee records?

BMT Office Administration

These include performance evaluations , signed copies of your employee handbook , employee identification numbers, emergency contact information, awards, training records, and termination letters. Payroll files. Your payroll files should include W-4s, W-2s, timesheets, direct deposits, and wage rates. Medical files.

Payroll 98