All Things Admin

JUNE 15, 2023

So if you have travel planning experience, you need to document it! The following are some examples of how to document your travel planning abilities in your professional portfolio. Work Sample: My Travel Planning System I love to travel! I could upload the three documents as three separate work samples.

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Travel Administrative Professionals Mentoring PDF 52

Professional Assistant Blog

JULY 10, 2009

Home About Me Advertise "Going Green" With Your Documents By The Professional Assistant on Monday, July 13, 2009 Filed Under: Productivity D o you recycle your unwanted papers at work? Do you try to "go green" by not printing e-mails or other documents that you could be e-mailing to others that you want to share this information with?

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2008 Google Docs Cubicle 2007 100

Productivity Bits

JUNE 20, 2017

We’ve all been there: Keeping and storing documents that we deemed important throughout the years only to walk into the home office space one day and see a mountain of papers staring back. The first part is building your paperless system , while the second is all about how you maintain your paperless office.

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Home Office Filing Google Docs Credit Card 100

Ian's Messy Desk

MARCH 1, 2012

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. We really didn’t need the manual. It adds up.

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PDF Filing Policies Purchasing 100

Ian's Messy Desk

JANUARY 15, 2014

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files.

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PDF Filing Policies Purchasing 100

Professional Assistant Blog

NOVEMBER 30, 2007

Home About Me Advertise Want Confidential Documents to Stay Confidential? If you would like more information on keeping your documents safe, take a look at the "How Safe Are Your Documents?" Do you have confidential information that you need to send to someone, but want to make sure that it gets treated like registered mail?

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Google Docs Cubicle 2008 2007 100

Professional Assistant Blog

OCTOBER 15, 2008

Home About Me Advertise Need To Create a PDF? Now select Microsoft Office Document Image Writer. This will enable you to create a PDF-like file where no one can manipulate information. Dont Have the Software? Dont Panic! This is especially great for contracts if you are not willing or don’t have a copy of Adobe Acrobat.

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PDF 2008 Cubicle PowerPoint 100

Office Dynamics

APRIL 25, 2016

Today, going mobile means having instant access to all documents, content and colleagues, and the tools to get any job done – anywhere, anytime. First and foremost , learn how to use a cloud service to backup and access your documents, photos and videos in a flash and I don’t mean from a flash drive! (I Cloud Storage.

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Dropbox PDF Filing Google 100

Eat Your Career

AUGUST 28, 2023

system will be made public. If the system itself is learning from material it doesn’t own, and possibly sampling legally protected materials, who actually owns the output? Ask other office professionals what systems they’re using and how they’re using them. Assume that anything you do in an open A.I.

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Skills Legal Social Media Project Management 130

Eco-Office Gals

NOVEMBER 3, 2015

Most offices are open plan and generally poorly designed when it comes to the number of heating systems they have. Opting to make a small investment in electric heating systems like the ones at Verismart Heating could pay dividends in the long run. Mufty days. Buy refillable pens instead of disposable ones.

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Environment PDF Promotion Gifts 100

Professional Assistant Blog

SEPTEMBER 27, 2007

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Dont know how to organize yourself and things are starting to pile up?

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The Small Business Blog

MARCH 15, 2013

Here are just some of the things that can be associated with specific customers in your system: Documents: You are able to attach word documents and other types of media to the CRM profiles in your database. Check to see when they were billed, when payment was received and when they are due to be billed again.

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Office Organization Success

JULY 17, 2015

Follow-up system usually via an autoresponder. Today I’d like to share with you five ways you can do this: FREE Online Business & Marketing Systems Checklist. Access your 26-point Online Business Management & Marketing SYSTEMS CHECKLIST . FREE Online Business & Marketing Systems Checklist.

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PDF Social Media 2015 Time Zones 100

Clutter Coach

NOVEMBER 17, 2014

manuals and documentation for stuff you no longer own; electric toothbrush, car, medical insurance plan. Files you need to maintain for legal reasons (tax returns, legal documents) are archives and should be kept in a less accessible spot, like the attic or the top shelf in the closet. Have a tray for to-be-filed documents.

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Medical Filing Credit Card Legal 100

Productivity Bits

MAY 12, 2011

No applications (except the operating system that runs the device and other modules of its subsystem) are locally stored in the device. If you’ve been a GTD practitioner like me, you know that a calendar is an important part of any productivity system. Share critical documents on the web with your team. Large Document.

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Google Docs Calendars Verizon Google 100

The Office Professionals Place

OCTOBER 8, 2009

If possible, “Go Green,&# eliminate the paper clutter and file documents electronically. Create an effective filing system. Find out what filing system works for you. Find out what filing system works for you. I like to use the color coding system. Then decide to shred or recycle the document.

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Filing IAAP Finance PDF 100

Professional Assistant Blog

OCTOBER 13, 2008

O ne of my readers asks: With Word 2007, is it possible to create a “cliff notes&# version of a document using the Styles function or Macros? Here are the 7 steps to creating a “cliff notes&# version of your document: Cut the piece of text that you would like to remove from your document. Whats next?

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Microsoft Word 2008 Keyboards 2007 100

Professional Assistant Blog

NOVEMBER 19, 2009

This way, everyone will be using the exact same documents , spreadsheet , etc. Just make sure to protect the documents, spreadsheets, etc. Another option is to create templates in Microsoft Office and either e-mail them to everyone or place them on a network drive for everyone to access. so that they dont get changed.

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2008 Cubicle 2007 PowerPoint 100

Office Organization Success

JANUARY 22, 2010

Follow-up system usually via an autoresponder. Just add some extra details such as a header/footer, ensure the layout is neat, and then convert the document to a PDF file. Hosting a free teleclass is one of my favorite ways to increase my subscriber base as well as get to know members of my community. Teleconference bridge line.

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PDF Time Zones Filing 2010 100

Professional Assistant Blog

APRIL 1, 2008

Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document). Then at the end, you just accept all changes to get the final document. Do you find that you are being bombarded with updates to the same files time and time again? I completely forgot about that.

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Filing Google Docs 2008 Microsoft Word 100

Small Business CEO

OCTOBER 25, 2011

If you use Windows systems and they use open source software, there can be some real challenges if the personnel are “evangelists” for their system and philosophy. If you plan to convert systems to newer technology, what is the likelihood of getting them re-trained? Are processes documented? Are contracts documented?

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PDF Purchasing Equipment Finance 40

Professional Assistant Blog

JANUARY 7, 2008

Do you want to fax some documents to a client, but not sure if the fax number you are dialing will be correct? I had the same trouble in the past, since I have to fax quite a few documents to clients on a regular basis.

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Professional Assistant Blog

FEBRUARY 15, 2008

Photocopy all publications one after another, whether it be via the document feeder, the glass pane or both. The copier will now spit out all of the documents , in the order that you asked it to do it in, 10 copies for each bundle. The copier will then scan in all of the information in the order that you want it in.

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Cubicle 2008 Google Docs 2007 100

Professional Assistant Blog

JANUARY 11, 2008

You need to be able to find certain documents on your cubicle walls for easy reference. Try to keep your documents, pictures, etc. Try to keep the pictures on a professional level, so obviously dont hang anything that might be lewd, harmful to others cultures or has a picture of something illegal on it.

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Cubicle 2008 Google Docs 2007 100

Professional Assistant Blog

FEBRUARY 12, 2008

7%), but the document size is the same. You can not e-mail a document with 30 such pictures because size is over 10 MB. Richard Posted on 9 October, 2008 10:52 AM Anonymous How can I resize all the 30 picture of a word document, Please advice. 10comments for this post Anonymous These actions dont change the picture size.

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Microsoft Word 2008 Cubicle 2007 100

Andrea Kalli

MARCH 9, 2010

Ebooks The easiest way to create an ebook is to convert your printed book to a PDF document. Book formats on Smashwords include PDF documents and formats that can be read by ebook readers and devices like Kindle, Sony Reader, iPod, and Palm. Smashwords is a good way to get started with ebooks.

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Social Media Promotion PDF Microsoft Outlook 100

Andrea Kalli

MARCH 9, 2010

Ebooks The easiest way to create an ebook is to convert your printed book to a PDF document. Book formats on Smashwords include PDF documents and formats that can be read by ebook readers and devices like Kindle, Sony Reader, iPod, and Palm. Smashwords is a good way to get started with ebooks.

Social Media 100

Social Media Promotion PDF Microsoft Outlook 100

Professional Assistant Blog

MARCH 3, 2008

Hopefully, not too many of you were affected by the email system outages yesterday. It’s a reminder to all of us that depending on one system alone works fine, right up until the time that it doesn’t. Hopefully, you weren’t also affected by the FPL power outages.

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2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

JANUARY 16, 2008

If people place items on my desk or chair, I will simply place it back at the top of my mail tray and prioritize all documents as needed. People have to understand that each person prioritizes their work their own way. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you.

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2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

SEPTEMBER 4, 2008

From here, click on the particular label that you want to use and click New Document. You can use this feature by: 1. Clicking Tools, Letters and Mailings, Envelopes and Labels. Click on the Labels tab. This will allow you to have a blank sheet in front of you and you can add all the information into each label and then print them off.

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Microsoft Word 2008 Cubicle Google Docs 100

Productivityist

JUNE 17, 2012

I’ve now reached the stage where the planets have aligned themselves, and thanks to Apple and some very talented iOS software developers, I now have a workable system. It simply means that I’ve reached a stage where instead of overhauling my systems, I only need to tweak them…at least for the time being.

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Dropbox PDF Twitter 2010 40

Small Business CEO

DECEMBER 15, 2009

Organizations typically rely on a combination of major systems and manual transactions that are done off system. Few have a reliable, quick way of accessing the history of transactions, approval processes and communication between departments that span the various systems. Better documentation. Customer applications (e.g.

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Expenses Equipment Payroll Customer Service 40

Professional Assistant Blog

MARCH 5, 2008

Thanks, Richard Posted on 5 March, 2008 10:43 AM Deb I love CTRL-Z (undo), CTRL-H (find & replace), the split screen feature in Word (it splits the screen into 2 sections so you can look at 2 different areas of the document at the same time. Especially when you are cutting and pasting in a 200 page document!!

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2008 2007 Cubicle PowerPoint 100

Stephanie LH Calahan

DECEMBER 2, 2009

If you aren't particularly tech-savvy, you might feel more comfortable using a paper planner, rather than having to learn the ins and outs of an electronic diary system.   Fabulous Follow-up Prompter A few questions to ask yourself: --Do you want a paper or electronic system? --If What do you need the system to do for you?

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Calendars Microsoft Outlook Twitter Purchasing 100

Stephanie LH Calahan

MAY 13, 2011

My scanner serves all these purposes -- scan a document in and you can then e-fax it over the internet, print out a copy, edit it directly through OCR software, save it as a PDF and toss the paper. I cant live without Quickbooks Pro with the cloud document management app. Paper Tiger Filing System Keeps Me Organized!

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Credit Card Google Docs Dropbox Filing 100

Brilliantly Better

APRIL 27, 2011

And by that, I mean not only PDF ebooks available on the blog, but also printed books on Amazon, Kindle versions and, of course, for the latest hype in town, ePub-based ebooks in Apple iBookStore. Getting them “in the system” is just the first step. CreateSpace allows PDF file formats. Because nobody else will do it for you.

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PDF Filing Phones 2011 40

All Things Admin

AUGUST 3, 2022

Procedures are documented processes that explain exactly how to complete a task. You can quickly insert the contents of a PDF or image file onto a page of your OneNote notebook. When you save your documents like this, I strongly recommend a naming convention that keeps your documents organized for quick reference.

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Administrative Professionals Dropbox Mentoring Forms 80