Practically Perfect PA

NOVEMBER 6, 2011

Most of the jobs are small but there are a lot of them, including booking rooms, answering email queries and setting up meetings. 1130 – One of the Directors comes out of the Board meeting to ask if I can photocopy some documents for him. It takes 10 minutes to photocopy the documents and take them to the Boardroom.

Email 100

Email Networking Filing Training 100

Practically Perfect PA

NOVEMBER 4, 2011

I’ve managed to finish the slide deck without any interruptions. This takes 15 minutes of me running from one floor to the next until I manage to find him. Walking back to my desk one of my directors asks me to scan some documents for him. 1630 – Another meeting to attend.

Email 100

Email Filing Networking Training 100

Laughing all the Way to Work

AUGUST 10, 2010

I have gotten in the habit of doing this frequently during the day and hardly even think about it until the system shuts down for some reason and then I breathe a sigh of relief when I open the document (by pressing Ctrl + o by the way) and find that I have not lost any of my work. Ctrl + a - Selects the whole document. " Warning!

Keyboards 100

Keyboards Time Zones IAAP PowerPoint 100

Laughing all the Way to Work

FEBRUARY 27, 2009

© Copyright Patricia Robb 2010 27 February, 2009 Different spellings: British, Canadian and American I was proofing a document the other day, but since Ive been reading documents from the United States and Canada, I couldnt remember if behaviorial was the American or the Canadian spelling. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP Meeting Minutes Google 100

Laughing all the Way to Work

OCTOBER 26, 2008

.© Copyright Patricia Robb 2010 26 October, 2008 Repeating Headers and Footers while in Sections Someone was asking on another site how to repeat a footer for just one section in a document, i.e. a table. She said it would be the same instructions for a table or a document in Word. These are instructions for Word 2003. "I

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Practically Perfect PA

OCTOBER 31, 2011

The train turned up on time, I managed to get a seat and was able to check my emails and calendar for the day ahead. My Directors are all in a meeting so no chance to connect yet. 0930 – I seem to be back on track with the routine, I managed to check my emails and follow the procedure. This takes 10 minutes.

Email 100

Email Phones Calendars Training 100

Productivityist

OCTOBER 24, 2013

Less Meeting has helped me deal with meetings more effectively and efficiently — and it scales in a way that allows people to slowly adopt it without feeling overwhelmed. The service acts as a one-stop shop for all of your meeting needs. The post A Look at Less Meeting appeared first on Productivityist.

Doodle 40

Doodle Meeting Minutes Google Learning 40

Productivityist

OCTOBER 24, 2013

Less Meeting has helped me deal with meetings more effectively and efficiently -- and it scales in a way that allows people to slowly adopt it without feeling overwhelmed. The service acts as a one-stop shop for all of your meeting needs. Related Stories Review: 1Password 4 for Mac A Look at Evernote Essentials 4.0

Doodle 40

Doodle Meeting Minutes Google Learning 40

Laughing all the Way to Work

MAY 24, 2009

spacing To insert a document i.d. or a filename path to your document Insert Footer, Edit Footer On Insert Tab, click on drop down menu for Quick Parts. Then open a new document and paste (Ctrl v). To print the entire screen, press the PrintScreen key and then paste it into a blank document. Choose Field. " Warning!

2007 100

2007 Time Zones IAAP 2003 100

Laughing all the Way to Work

JULY 26, 2009

Recently I was working with someone on an Excel document. They sent an e-mail wondering if any of the assistants could help them export a document from Excel to Word. Unlike Word you will only see the header repeated when you do a print preview or print the document. To automatically insert a new row at the end of a table.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

JANUARY 19, 2009

Managing your workload from home when you don’t have everything you need. Meeting documents: some people have it printed single sided and others double sided. It is very hard to follow along when not all members have the document printed the same way. EST Taking Effective Meeting Minutes Join me for a Webinar Oct.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

SEPTEMBER 7, 2009

Coming from a legal background, we were always taught if you are using an acronym or initialism in writing, on the first use you should spell it out and then put the acronym in brackets, which makes a lot of sense and saves a lot of head scratching and searching the document to figure out what the person is referring to. 5, 2010 at 12 p.m.

Time Zones 100

Time Zones ASAP IAAP International 100

Laughing all the Way to Work

OCTOBER 11, 2009

I find that generally administrative assistants are good in a lot of different areas and are in a unique position of being in a close working relationship with management that could open doors to new work experiences and better overall job satisfaction. EST Taking Effective Meeting Minutes Join me for a Webinar Oct.

Time Zones 100

Time Zones IAAP 2009 International 100

Administrative Arts

AUGUST 16, 2010

Managing Calendars. Creating and Modifying Documents. This one item can become a whole list on some job descriptions if they get specific as to the particular documents you’ll manage. This includes setting up and managing electronic and physical files. Scheduling and Setting Up Meetings. Project Management.

Fax 40

Fax PowerPoint Filing Meeting Minutes 40

Office Dynamics

JUNE 27, 2012

Bonus fix: Use a SharePoint* meeting site or shared drive for attachments. Sometimes people feel that they need to send me every document at once. The “oops” factor: Also consider whether you really need to include meeting minutes or status reports with your email. It is a privilege to meet them first!

Etiquette 100

Etiquette Filing Email Calendars 100

Laughing all the Way to Work

JANUARY 1, 2009

Now dont forget to put the correct year on your documents. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" Lets enjoy our day together.©

Time Zones 100

Time Zones 2009 IAAP 2008 100

Laughing all the Way to Work

DECEMBER 17, 2008

The assistant is also the gatekeeper to manage the flow of paper through the boss’s office. A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Be prepared and think ahead.

Time Zones 100

Time Zones Filing IAAP 2008 100

Laughing all the Way to Work

MARCH 15, 2009

For paper things that I need to remember to follow up on, I put the letter or document in my Wait Bin (which is a tray for things I am waiting on). That wouldnt work for me because I dont have that many paper documents to bring forward, but I can see it being necessary if you have lots of items. Where can I put this paper? Thats great!

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

JULY 29, 2009

Proofing documents can also be funny. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Confessions of a Micro-Manager ► September (3) The Advertising Game Atlanta, Georgia: The City that Smiles We live in an Acronym Happy World.

Time Zones 100

Time Zones IAAP Holidays 2009 100

Laughing all the Way to Work

MARCH 29, 2009

In this new age of not doing anything more than a quick spell check on documents, make sure you do not have any spelling mistakes in your resume. I was speaking to a manager the other day and he said when he gets a resume, that is one of the first things he checks. EST Taking Effective Meeting Minutes Join me for a Webinar Oct.

Time Zones 100

Time Zones Resume IAAP Interviewing 100

Laughing all the Way to Work

DECEMBER 12, 2009

This also works with your Calendar, which comes in handy if you want to either insert the agenda or another document from Word, or if you need to insert an e-mail. I always put OPEN FOR DETAILS in the subject line however, as it is not always evident in a meeting request that there is anything else in it unless you know to open it.

Time Zones 100

Time Zones IAAP International 2009 100