Document Filing Meeting Minutes Phones 
Office Dynamics
JUNE 27, 2012
The “oops” factor: If you need more than two paragraphs to cover your topic, you’re better off using the phone, or attaching a Word* file. Quick fix: Pretty obvious here: Use your organization's internal phone book’s Employee Search tool to verify names and ensure that you have the right person in mind.
Practically Perfect PA
OCTOBER 31, 2011
1125 – One of the Directors has popped out of the meeting to ask me to scan a 40 page document without removing the binder for another colleague in the meeting. This takes 10 minutes. I have had to make other tasks a priority including booking an in-house lunch for the CEO for a meeting tomorrow.
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Laughing all the Way to Work
DECEMBER 17, 2008
Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. Be professional on the phone and greet people who come calling, but not everyone needs to get in to see the boss. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. 5, 2010 at 12 p.m.
Laughing all the Way to Work
JULY 26, 2009
Recently I was working with someone on an Excel document. They sent an e-mail wondering if any of the assistants could help them export a document from Excel to Word. Unlike Word you will only see the header repeated when you do a print preview or print the document. Or if you want to attach a file, choose Attach File.
Laughing all the Way to Work
MARCH 15, 2009
Tried and True Method: I set up 12 hanging file folders labelled January through to December. I then put the items in a two-fold file folder with his calendar printed out on the one side and the items he will need for the day on the other side. The system I use is quite simple and has been around for a long time. Thats great!
Administrative Arts
AUGUST 16, 2010
Answering Phones and Screening Calls. Creating and Modifying Documents. This one item can become a whole list on some job descriptions if they get specific as to the particular documents you’ll manage. This includes setting up and managing electronic and physical files. Scheduling and Setting Up Meetings.
Laughing all the Way to Work
OCTOBER 11, 2009
EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Be sure to ask before you take the job. so you clearly understand the supervisor's expectations, especially if this is the first time the supervisor has had their own assistant!
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