All Things Admin

FEBRUARY 8, 2024

How are you supposed to document everything for reference, as well? If you want to make consistent progress on procedures documentation, you need to make it a habit, not a project. So, the trick is to find a way to integrate procedures documentation and process improvement into the natural flow of your daily work.

2024 52

2024 Mentoring Administrative Professionals Payroll 52

Office Dynamics

JULY 21, 2017

If you’ve ever spent a morning trying to track down a lost file on your hard drive or searching through a decade of email, you know that digital disorder can also take a toll on your wellbeing. Most people handle a constant flow of text messages, emails, photos, videos, and other digital information. Automate Email Organization.

Filing 190

Filing Email 2017 Stress 190

All Things Admin

JANUARY 8, 2024

Procedures are documented, step-by-step instructions for performing tasks or processes. When documented procedures exist and are available to everyone, it’s easier to delegate when necessary without having to spend time explaining what needs to be done and how to do it. What Are Procedures and Why Are They Important?

Administrative Professionals 52

Administrative Professionals Mentoring Forms PowerPoint 52

BMT Office Administration

MAY 9, 2022

Implementing and documenting standard operating procedures (SOPs) is a great way to make sure that all staff members are completing their tasks in the correct manner. A standard operating procedure (SOP) is a detailed document with step-by-step instructions on how to properly complete a task. What is an SOP? How to format an SOP.

Payroll 72

Payroll Forms Expenses International 72

Tips From T. Marie

OCTOBER 7, 2016

Moving to an electronic file system, while possibly appearing expensive to begin, will end up saving you a lot of money. No more boxes of paper, smaller office space needs, shorter turnaround times when exchanging documents, no more lost paperwork. Switch to a fax service that delivers faxes in electronic form to email.

Filing 126

Filing Fax Expenses Forms 126

Small Business CEO

JULY 5, 2013

With flexible working and Bring your own Device (BOYD) policies becoming the norm, it is increasingly difficult for business owners to keep track of one of their most valuable company assets, i.e. their business-related documentation. if not your chosen system will be no more efficient than email. Entrepreneurs documents management'

Management 40

Management Filing Legal Medical 40

Practically Perfect PA

AUGUST 7, 2017

He needs time for emails, preparation, lunch – and I use my initiative to prevent clashes. Also, I read all emails to my boss and assess their importance in order to help him to reply. Emails play an important part during the day. Since my boss travels a lot, I take care of his travel expenses and supplier invoices.

Restaurants 180

Restaurants Travel Suppliers Interviewing 180

Practically Perfect PA

MARCH 6, 2015

The Camscanner App allows users to convert and save any document into a PDF using their mobile phone. From a mobile phone users can: Scan any kind of document in seconds, texts or graphics. Scan multi-page documents. Batch scan documents. The app saves time and it is handy being able to scan documents at your desk.

PDF 100

PDF Phones Expenses Filing 100

All Things Admin

JUNE 23, 2021

Procedures show you, step-by-step, how to perform a specific task – for example, completing an expense report or submitting a check request. A good system is documentable, sharable, and repeatable. The best way to explain how to document your systems on paper is to show you. Mapping Out Your Systems. Step 1: Brainstorm.

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

C-Suite Assistants

JULY 31, 2023

Their responsibilities tend to center around the following areas: Communications: A great EA can organize and manage your email, draft emails or respond on your behalf to emails, initiate conversations, and make you aware of potentially important issues that may not surface to your level.

Calendars 86

Calendars Travel International PowerPoint 86

C-Suite Assistants

JANUARY 23, 2023

This could involve setting up a document system in the Cloud, a CRM system, scanning physical documents, organizing financials and expenses, contacts, etc. Some EAs even help with social media if you don’t have staff for this.

Calendars 65

Calendars Travel PowerPoint Social Media 65

Practically Perfect PA

FEBRUARY 17, 2014

Administration of documents. Assistants should manage the administration of documents on behalf of their manager. Assistants should also ensure that all confidential documents are securely locked away or shredded. Email and diary management. Assistants should manage all of their executive’s emails.

Management 100

Management Suppliers Holidays Calendars 100

Jen Lawrence

NOVEMBER 16, 2020

We go from day-to-day fielding emails, doing our best to stay on top of our task list, and hoping we’re piecing everything together correctly. Email, Calendar, Task Management, Document Management, Password Database. Bookkeeping, Invoicing, Expenses, Accounting, Taxes. Email Marketing, Social Media, Website.

Legal 52

Legal Social Media Customer Service Project Management 52

Jen Lawrence

NOVEMBER 16, 2020

We go from day-to-day fielding emails, doing our best to stay on top of our task list, and hoping we’re piecing everything together correctly. Email, Calendar, Task Management, Document Management, Password Database. Bookkeeping, Invoicing, Expenses, Accounting, Taxes. Email Marketing, Social Media, Website.

Legal 52

Legal Social Media Customer Service Project Management 52

Tips From T. Marie

JUNE 26, 2018

With more of us enjoying job flexibility today, and with the probability of up to 58% of workers expected to be independent contractors by 2027 , if you’re not using your smartphone for more than texting, calls and email you should be. We all know about texting, calling and emailing from our phones, but are you collaborating from it as well?

Social Media 126

Social Media Credit Card Dropbox Staples 126

Office Dynamics

JANUARY 13, 2016

Part of the Google App suite, Google Docs is one of the best shared online document programs out there. The basic app gives you word processing software that is capable of creating documents, spreadsheets and presentations; however, Google Docs really shines when it comes to collaboration.

Google Docs 100

Google Docs Google Collaborate Social Media 100

Success

NOVEMBER 17, 2021

Diverse integrations with other workflow apps, task management, internal documents, real-time chat and around-the-clock live support make ClickUp a contender in any battle for best productivity app. More advanced, and more expensive, plans come with more advanced features. Trustpilot : 3.9 Google Play : 4.7 Aggregate : 4.4.

2022 347

2022 Basecamp Google Google Docs 347

Tips From T. Marie

JULY 21, 2016

Fax Machine- At this point, everyone should be capable of sending attachments via email. Filing Cabinets- Electronic documents are much easier to deal with than traditional paper documents, take up less room and are easier to secure. Oh, and be sure to stress you are a paperless office and encourage electronic documents only.

2002 100

2002 Fax Phones Filing 100

BMT Office Administration

DECEMBER 5, 2022

That’s not to mention how difficult communication can be if you use email. Before you know it, you’ll have 15 email threads to keep up with, as well as loads of time-tracking spreadsheets for each team member. For instance, Trello has power-ups for features already included in ClickUp, such as a calendar view and document editor.

Project Management 64

Project Management Management Calendars Budget 64

Practically Perfect PA

NOVEMBER 23, 2016

TRAVO Preferred will help solve the most common pain points from our users: inefficient communications, organizing traveler information, and expensive booking fees. Gone are the days of inefficient communications with multiple emails discussing optimal flight times. Expensive Booking Fees. Inefficient Communications.

Travel 100

Travel Google Docs Administrative Professionals ASAP 100

Allwork

DECEMBER 10, 2023

They’re a flexible expense. Maybe it’s a 10% increase in email sales in Q1 — but is that a year-over-year increase, or a quarter-over-quarter one? She shares an onboarding document with every new freelancer. “It They can hit the ground running. They’ve seen your tech stack before — especially if you’re a DTC brand. Her secret?

Management 296

Management 2020 Agencies Project Management 296

BMT Office Administration

MAY 31, 2022

He put Laura in charge of going through a bunch of drawers with instructions to make folders to organize papers of current worth, box up other documents that somebody might need down the line, and toss insignificant and old material. Fires, floods, and even spilled cups of coffee can render physical copies of documents unreadable.

Management 52

Management Legal Policies Filing 52

Practically Perfect PA

MAY 16, 2012

Last week I was on annual leave and as I’m sure you can imagine on my first day back in the office I was confronted with a shed load of emails and a pile of paperwork **cough cough junk cough** that had been left on my desk. My email filing system. Email filing. A set of permanent manila wallets that I keep in my in-tray.

Filing 100

Filing Email Finance Expenses 100

Practically Perfect PA

JUNE 5, 2017

First thing I do is check my emails, I signed up to get alerts if there were any delays on my train route into Waterloo. The first thing I do in the morning is “eat that frog”… the thing on my list that I put off doing the day before; it’s usually expenses! What is your morning routine before you get into the office? just in case!!)

Training 170

Training Agencies Interviewing Email 170

The Small Business Blog

MARCH 15, 2013

The Business Cloud allows your enterprise to manage a whole range of complex data without the need for overly expensive data management solutions. Email: View the full history of your correspondence with a client so that you can put any support queries they make into context.

PDF 100

PDF Filing Expenses Purchasing 100

Office Dynamics

DECEMBER 22, 2013

For a start, it requires you to buy coloured printer ink, which already is more expensive than black toner. Instead, ask that all employees print in black and white only, unless printing off documentation to be seen by clients. By purchasing an all in one, you’ll cut down the cost on buying separate machines. Buy one machine.

Policies 100

Policies Purchasing Budget Expenses 100

Office Dynamics

DECEMBER 22, 2013

For a start, it requires you to buy coloured printer ink, which already is more expensive than black toner. Instead, ask that all employees print in black and white only, unless printing off documentation to be seen by clients. By purchasing an all in one, you’ll cut down the cost on buying separate machines. Buy one machine.

Policies 100

Policies Purchasing Budget Expenses 100

Eco-Office Gals

MARCH 6, 2012

Perhaps one of the most obvious is to print fewer documents; with the advent of email this is now easier than ever, and a quick internal email can replace the old fashioned memo, and save a sheet of paper in the process. Out with the old, in with the new!

Carbon Footprint 100

Carbon Footprint Equipment Environment Expenses 100

The Office Professionals Place

FEBRUARY 10, 2010

This is the time of year that most people stress over because we are waiting for documents like W2’s, mortgage statements, 1099’s, and other information in order to file taxes. Tax season doesn’t have to be a tear jerker.

Filing 100

Filing Expenses Purchasing IAAP 100

All Things Admin

NOVEMBER 24, 2020

The company’s goal may be to increase sales by 15% over the next year, secure six new clients each month, or cut overhead expenses by 10% this quarter. Creating good systems and documenting our procedures helps us do this automatically. As an admin, you may not have direct control over any of those objectives.

Goals 98

Goals Administrative Professionals PowerPoint Salary 98

Tips From T. Marie

SEPTEMBER 1, 2016

I’ve had plenty of people tell me that my services are too expensive. To have one person who can assist on so many business levels, from formatting documents to building a website with tons of specialties in-between is not only a time-saver, it’s a business builder. Value is more important than cost. Embracing Change. Things change.

Holidays 104

Holidays 2007 2016 Email 104

Eco-Office Gals

AUGUST 23, 2011

Many businesses still believe that going green is too expensive or time-consuming, with the current economic climate adding to the notion that reduction of waste is not a priority. However, there are many simple ways a business can reduce their impact on the environment and it doesn’t necessarily have to involve drastic or expensive changes.

Suppliers 100

Suppliers Environment Expenses Restaurants 100

Practically Perfect PA

DECEMBER 4, 2014

There have been so many times over the years that I have received an email about a fantastic training course or conference that I would love to attend. It is really important that you present your manager with a business case for this expense. I’m sure many of you have had a similar experience. The list is endless.

Training 100

Training Networking Assertiveness Expenses 100

Office Dynamics

FEBRUARY 6, 2011

Several travel expense accounts are waiting to be processed. I have a new principal support to acclimate to the department, a dual monitor installation project, ergonomic equipment to order, logistic planning for an out of state conference in March and 298 electronic documents to analyze for potential uploading into a SharePoint e-room.

Ergonomics 100

Ergonomics PowerPoint Equipment Travel 100

Office Dynamics

FEBRUARY 6, 2011

Several travel expense accounts are waiting to be processed. I have a new principal support to acclimate to the department, a dual monitor installation project, ergonomic equipment to order, logistic planning for an out of state conference in March and 298 electronic documents to analyze for potential uploading into a SharePoint e-room.

Ergonomics 100

Ergonomics PowerPoint Equipment Travel 100

Worxbee

AUGUST 23, 2021

That’s great, but sometimes being in your own little work world is at the expense of engagement with the wider team. For example, email is good when you have some kind of non-urgent update to get out. Most people will open the email eventually and get the message. Be mindful of work/life balance. How does this enhance teamwork?

Time Zones 52

Time Zones Email Project Management Expenses 52

Recruit CRM

JULY 14, 2020

Imagine the efficiency improvements if you do not have to deal with lots of emails, excel sheets and remember notings, appointments etc which are now handled on a single platform. Through keeping all the documents in the applicant monitoring program, you have all the details you need in one location. Better Overview Of Applications.

Resume 119

Resume Agencies Social Media Interviewing 119