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Employee personnel files — what should and shouldn’t be included

BMT Office Administration

While some variance may occur between companies, certain papers commonly belong in these files and some definitely do not. Cover letter. Job offer letter. Health insurance forms. Payroll records for money or pay-related information such as: Timesheets. Pay authorization forms. Payroll deduction forms.

Filing 121
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Employee Files: What to include, what to leave out, and what’s confidential

BMT Office Administration

If so, then you’ll definitely want to have the proper documents on-hand to defend your managers. Besides the EEOC, the IRS also has requirements for employee documents, including which forms you need to have for each employee, such as W-4s. Also, you’re legally obligated to retain these records for at least one year by the EEOC.

Filing 52