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Employee personnel files — what should and shouldn’t be included

BMT Office Administration

Cover letter. Job offer letter. Agreements related to the use of a company car or business credit card. Health insurance forms. Also, many employers who provide group health plans are subject to privacy obligations under the federal Health Insurance Portability and Accountability Act (HIPAA).

Filing 121
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Employee Files: What to include, what to leave out, and what’s confidential

BMT Office Administration

These types of files include: Cover letters Resumes Employment applications References Interview notes Remember not to include any pre-hire documents that must be kept confidential, such as an employee’s I-9 form. Confidential documents include medical files, tax documents, employee benefits , payroll records, and more.

Filing 52