Small Business Labs

JULY 21, 2010

The Dymo business card scanner app for the iPhone  is such a product.    You download the app to your iPhone (they also support other smartphones) and when you take a picture of a business card it automatically adds the appropriate information to your contact list.   It's also kinda fun to use. 

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Professional Assistant Blog

SEPTEMBER 30, 2008

By The Professional Assistant on Tuesday, September 30, 2008 Filed Under: Productivity D o you receive junk mail, junk faxes and the occasional irritating phone call from telemarketers? Do you even receive voice mails that are left by people trying to sell you something, but you didn’t even hear the phone ring?

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Professional Assistant Blog

JUNE 8, 2010

By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007? Home About Me Advertise Overlapping Calendars In Microsoft Outlook?

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Professional Assistant Blog

FEBRUARY 29, 2008

Are you just starting out or already have a thriving business? Finding the right tools to manage your business can be time consuming. You have to understand how a professional administrator operates and also have the technology and software to run your business in a successful manner.

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Professional Assistant Blog

OCTOBER 6, 2009

By The Professional Assistant on Tuesday, October 06, 2009 Filed Under: Meetings , Research , Travel A re you trying to book a flight, hotel or car rental for your manager? Home About Me Advertise Finding The Best Travel Deals - Online! Do you feel like you are going to lots of websites to find the best deal?

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Professional Assistant Blog

OCTOBER 29, 2008

as your client relationship manager (CRM)? website, which has the following online video tutorials for some of the most frequently used functions in this software. Home About Me Advertise Free ACT! CRM) Video Tutorials By The Professional Assistant on Wednesday, October 29, 2008 Filed Under: Productivity A re you using ACT! Whats next?

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Professional Assistant Blog

SEPTEMBER 22, 2008

By The Professional Assistant on Monday, September 22, 2008 Filed Under: Organize , Productivity A re you asked to make reservations for your manager(s) at particular restaurants? This has become a great tool for me, since I have to make reservations on a regular basis for my managers. Do you feel that you could be doing this faster?

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Professional Assistant Blog

SEPTEMBER 3, 2008

Home About Me Advertise "Excel"ing to Create Subtotal Row Totals By The Professional Assistant on Wednesday, September 03, 2008 Filed Under: MS-Excel , Organize , Productivity Y our manager sends you an e-mail with a spreadsheet attached. I recently ran into this problem as well.

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Professional Assistant Blog

SEPTEMBER 5, 2008

What would happen if your company gets audited or your manager asks you for an e-mail from a few years ago? The reason I use the latter method is because our company policy is that we cant download any software that IT doesnt approve. Then just follow the instructions to installing and using the software.

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Stephanie LH Calahan

JULY 1, 2011

When I asked her what she did to manage all of her client communications she showed me a pile of sticky notes on her desk.  Powerfully Productive businesses know that effective follow-up is critical to success.    CRM stands for Customer/Client Relationship Management.    Sound familiar?

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Professional Assistant Blog

JANUARY 21, 2008

Home About Me Advertise How to Cope With Co-Workers Arguing By The Professional Assistant on Monday, January 21, 2008 Filed Under: Meetings , Productivity Y ou’re on the phone with a client and an argument breaks out between two of your colleagues. If all else fails, get a supervisor or manager involved. What do you do?

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Professional Assistant Blog

OCTOBER 7, 2009

One piece of advise that I give myself on a regular basis so that I dont feel overwhelmed is to break your tasks down into manageable chunks. Then I would open up the applications associated with the next task. Whats next? Subscribe to The Professional Assistant feeds or get posts e-mailed directly to you today.

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Professional Assistant Blog

MARCH 26, 2008

To combat these problems, here are some tips you can follow: Boredom: Ask your manager or fellow colleagues to see if they need help with anything. Youre there to get paid and get that promotion or raise, so make yourself and your manager proud. People generally gossip at work due to boredom, insecurity, wanting to belong.

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Professional Assistant Blog

AUGUST 29, 2008

Then, you need to assign tasks to each goal, where you break the goal down into manageable chunks. Narrow them down to the amount that you can manage (usually 3 - 5), but some people can do more or less. Having a to-do list can be very helpful in accomplishing your tasks, but also setting goals. Next, add a time frame to each task.

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Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

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Professional Assistant Blog

OCTOBER 31, 2007

If they prompt you to get it done right away (if this is not your immediate supervisor), make sure to let your manager know. They are there to help, since they are managing you. If you feel that your manager thinks of you this way, talk to them about it, but in a professional manner. Dont feel that you are not doing your job.

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Professional Assistant Blog

MARCH 28, 2008

One of the simplest things you can do to help the manager of your dream firm decide if you are right for the job, is to send them a Thank You letter after the interview. But you would be surprised that a simple Thank You letter can win over the hiring manager. My phone number is (XXX) XXX-XXXX. Did you attend a few recently?

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Professional Assistant Blog

JANUARY 29, 2008

Since I help out a staff of 30, which includes 6 managers, I constantly am away from my desk doing different tasks such as going to the printer on the other side of the office or bringing rush items to the mail room. Are you the type of person that needs to run between your desk and other places on a regular basis? I am one of these people.

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Professional Assistant Blog

NOVEMBER 29, 2007

Hotel managers and catering companies are also getting rave reviews about good branding quality. Some even drink way too much - 2 cups of regular strength coffee is enough. This is actually good for your heart and has many health benefits as well. Upscale coffee brands are becoming the norm in many offices across the world.

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The Small Business Blog

JUNE 6, 2010

Community for small business outsourcing and cost control. Ask me your small business questions, I will answer them ASAP. Benefits of Online Software for Small Business. Concentrate on your business, not your office. What is Small Business Infrastructure? Build your own network! You ask a question, I answer!

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Professional Assistant Blog

AUGUST 13, 2008

This should help your manager as well. Outlook now will install the selected items that you chose. Check your calendar to see that everything as populated. Heres a post also on using your Microsoft Outlook calendar properly. Subscribe to The Professional Assistant feeds or get posts e-mailed directly to you today.

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Professional Assistant Blog

FEBRUARY 7, 2008

Since I am an administrative assistant for 30 staff, which includes 6 managers, it can get a little hectic at times. Think of ways you can help manage the workload. Do you feel that too many people are coming to you and overloading your workload? This happens to me from time to time.

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Professional Assistant Blog

FEBRUARY 13, 2008

This happens to me quite often, since I help about 30 people, including 6 managers. By The Professional Assistant on Wednesday, February 13, 2008 Filed Under: Organize , Prioritize , Productivity A re you having difficulty with overcoming a problem? Do you have too many people coming to you at once asking for your help?

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Professional Assistant Blog

OCTOBER 31, 2008

Check with your Human Resources Department or manager to see if this falls into your corporate policy. You dont want to end up at work and be the only one wearing a costume. Looking like a rabbit might be fun, but you dont want to be gnawing your carrot around others as theyre working away.

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Ian's Messy Desk

JUNE 18, 2010

The signature automatically displays at the end of every message and typically contains contact information such as your full name, department, web page, and phone/fax numbers. It’s like attaching a business card to every e-mail you send. Be careful with humour - Use humour and irony sparingly.

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Professional Assistant Blog

FEBRUARY 19, 2008

I work in a large firm now where it’s mainly an open concept area, with only the managers having their own offices. We strive for an “open door” policy, but of course, there are times when the managers hold meetings or make phone calls and have their door closed.

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Professional Assistant Blog

FEBRUARY 8, 2008

About 90% of my work comes in the form of e-mails, since I want to be able to track anything and everything that managers and fellow staff members send me. There are certain tasks that I need to do on a daily, weekly, monthly, etc. basis and it usually involves e-mail.

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Professional Assistant Blog

SEPTEMBER 10, 2007

These notions may or may not be true, but its how you are viewed by your manager. On the other hand, if you are a messy person (but state that you know where everything is, since this is how you organize yourself), people might look at you as disorganized and not a hard worker.

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Professional Assistant Blog

AUGUST 23, 2007

Each and every day, Administrative Assistants alike face these challenges from either one or more Managers. Take the most important task and (this is the important part), only focus on that task (with the exception of someone coming to you, phone calls, etc.) Well, you are not alone.

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Professional Assistant Blog

DECEMBER 3, 2007

Be weary though, you dont want it to pile up, so remember the 2 - 3 business day rule. Also, heres a great article about time management. You can read more about using Outlook for tasks in this article. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you.

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Professional Assistant Blog

DECEMBER 5, 2007

By The Professional Assistant on Wednesday, December 05, 2007 Filed Under: Client Service , Networking , Productivity D o you want to help your firm exceed in the business world? Do you have a knack for writing? Blogging about your firm is one of the ways to do this.

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Professional Assistant Blog

JANUARY 15, 2008

I started with helping at a drop-in centre at a Salvation Army location, where other colleagues and one of my managers would serve lunch to people that were down on their luck. Recently, I started volunteering through my workplace, since they allow us to have a certain amount of time during work hours.

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Stephanie LH Calahan

DECEMBER 2, 2009

  Some say the traditional paper planner is the best, while others swear by their smart-phone or on line tool.  This could include having a PDA for all your business commitments, as well as a master calendar kept in a common area, such as the kitchen, for your family's activities.

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Professional Assistant Blog

OCTOBER 30, 2008

Thats how I get things done around my office, since I work for about 30 staff, which includes 5 managers. I usually follow up ever 3 business days on outstanding items. to the president, 3 VPs, and the HR manager. My suggestion to this is to be persistent. Thats how I ended up getting my current job. Its quite large.

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Professional Assistant Blog

SEPTEMBER 8, 2008

You can prioritize your tasks as needed, create goals and even break down larger tasks into manageable chunks. Create a to-do list - This one is so important. Having a to-do list will help you figure out what you need to get done. This will help you get to your goal faster.

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Professional Assistant Blog

DECEMBER 4, 2007

Remember that you are there to do your job because you have the skills and qualities that your manager hired you for. Over time, you will get the hang of dealing with difficult people and will become easier and easier each time. Eventually, you will get just a little annoyed and brush it off. Don’t let your work performance suffer.

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Professional Assistant Blog

AUGUST 14, 2008

Here are some features directly from the site: Manage Your Passwords and Log In automatically. If you are at the office and all else fails, call your IT department and they can reset your account for you. If you need to remember lots of different passwords, try using RoboForm. Fill long registration and checkout forms with one click.

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