Ian's Messy Desk

JANUARY 15, 2014

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files.

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Professional Assistant Blog

SEPTEMBER 27, 2007

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? If you really do have to put a lot of files in a folder, place a rubber band around the folder.

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Professional Assistant Blog

OCTOBER 13, 2008

Home About Me Advertise Macros: Shortcuts To Productivity With Microsoft Word By The Professional Assistant on Monday, October 13, 2008 Filed Under: MS-Word , Productivity D o you know what a macro is? Do you wish that your life could be a little more productive and be able to use a few shortcuts to get through your tasks?

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Practically Perfect PA

JANUARY 10, 2017

This is a culture which embraces tooting your own horn and showcasing your productivity. Getting buy-in IS ACHIEVABLE and I managed to successfully get the following approved: Business Cards. Business Cards: I was the first PA within my last company of 30+ Assistants to request Business Cards.

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Office Dynamics

OCTOBER 15, 2013

Administrative and clerical positions require focus, diligence, and superior workplace organization skills to keep the office running at full speed, but a workplace that feels impersonal or distracting can disrupt productivity and efficiency. Optimize your desk by tackling documents and Post-it notes that take up precious surface space.

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Eco-Office Gals

JULY 5, 2011

The software allows you to speak into the phone and then it writes the words into a text file of some type. It saves embarrassment after running out of business cards and avoids the loss of data due to losing a small piece of paper. You can open and share documents, spreadsheets or any other data in the Microsoft Office.

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The Office Professionals Place

NOVEMBER 14, 2009

 An exchange of business cards Here’s an example from someone who is employed as a sales representative from a company that sells crystal products. I work for Crystal Palace a company that sells prime crystal products. Here is my business card. Hi, my name is Kim Harwood. Good reminder.

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Professional Assistant Blog

FEBRUARY 12, 2008

Home About Me Advertise Resizing Pictures in Microsoft Word By The Professional Assistant on Tuesday, February 12, 2008 Filed Under: MS-Word Y our boss comes up to you and asks you to take a look at an e-mail that he/she just sent you. You notice that there is a picture within the file and your boss asks you to resize it.

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Ian's Messy Desk

JUNE 7, 2011

Idea File – Ideas strike at random times, in the oddest places. Document Storage - When I receive a document (PowerPoint, Word, Excel, or PDF) that I’ll need again, I forward it to Evernote. Save recognized file formats to that folder and Evernote will upload to your account.

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Professional Assistant Blog

NOVEMBER 19, 2009

By The Professional Assistant on Thursday, November 19, 2009 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Organize , Productivity D oes your department have an administrative procedures manual? This way, everyone will be using the exact same documents , spreadsheet , etc.

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Professional Assistant Blog

OCTOBER 15, 2008

By The Professional Assistant on Wednesday, October 15, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity Y ou receive an e-mail from your manager. If you are interested in purchasing a copy, you can find Adobe Acrobat products here. Now select Microsoft Office Document Image Writer.

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Professional Assistant Blog

JANUARY 7, 2008

By The Professional Assistant on Monday, January 07, 2008 Filed Under: Client Service , Productivity D o you have trouble figuring out how to call a client or even a colleague in another country? Do you want to fax some documents to a client, but not sure if the fax number you are dialing will be correct?

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Professional Assistant Blog

FEBRUARY 15, 2008

By The Professional Assistant on Friday, February 15, 2008 Filed Under: Meetings , Organize , Productivity Y our boss comes to your cubicle and asks you to make 10 copies of 5 different sets of publications. Photocopy all publications one after another, whether it be via the document feeder, the glass pane or both.

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Professional Assistant Blog

JANUARY 11, 2008

By The Professional Assistant on Friday, January 11, 2008 Filed Under: Organize , Productivity D o you want to decorate your cubicle/office? You need to be able to find certain documents on your cubicle walls for easy reference. Try to keep your documents, pictures, etc. Try not to clutter your cubicle too much.

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Professional Assistant Blog

JANUARY 16, 2008

If people place items on my desk or chair, I will simply place it back at the top of my mail tray and prioritize all documents as needed. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? People have to understand that each person prioritizes their work their own way.

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Professional Assistant Blog

SEPTEMBER 4, 2008

Home About Me Advertise Labelling The Features In Microsoft Word By The Professional Assistant on Thursday, September 04, 2008 Filed Under: MS-Word , Productivity D o you create letters or labels in Microsoft Word ? From here, click on the particular label that you want to use and click New Document. Click on the Labels tab.

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Professional Assistant Blog

MARCH 3, 2008

By The Professional Assistant on Monday, March 03, 2008 Filed Under: Organize , Productivity E ditor’s note: This is a guest post by Brian McCullough of TheJobBored.com. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise On E-mail Blackouts.

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Professional Assistant Blog

MARCH 5, 2008

Home About Me Advertise Microsoft Office Poll Results By The Professional Assistant on Wednesday, March 05, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity I am sure that all of you use Microsoft Office in your workplace. Especially when you are cutting and pasting in a 200 page document!!

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Stephanie LH Calahan

DECEMBER 2, 2009

Productive & Organized Home Contribute to P&O!   Recommended Tool: Franklin Covey Planner www.franklincovey.com is a Physical Paper-Based great for Business Professional.    Pros of Planning Tool: Very organized product. It's spiral bound (which is huge) for easy use and documentation. 

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Professional Assistant Blog

FEBRUARY 20, 2008

Home About Me Advertise The E-tiquette of E-mail By The Professional Assistant on Wednesday, February 20, 2008 Filed Under: Client Service , MS-Outlook E ditor’s note: This is a guest post by Patricia Robb of Laughing all the Way to Work: The Ultimate Secretarial Survival Blog. File e-mails chronologically by date and time.

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All Things Admin

JUNE 16, 2023

Great examples include: How to Order Business Cards How to Order Office Supplies How to Setup a Webex or Zoom Conference Call How to Order Catering from a Local Restaurant On my sample digital portfolio site, I have example procedures on the writing page: [link] You can see an example of creating a procedures manual using OneNote.

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Professional Assistant Blog

AUGUST 30, 2007

Home About Me Advertise How to Copy Tables from Word to Powerpoint By The Professional Assistant on Thursday, August 30, 2007 Filed Under: MS-Excel , MS-PowerPoint , MS-Word P eople often ask me, "How do you copy a table from Word into Powerpoint?" Open Powerpoint and click on File, then select New, then Blank Presentation.

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Stephanie LH Calahan

MAY 20, 2011

  If you ask me, repurposing is the art of smart business.    It is productive content creation.  Today 50 of my fabulous business expert community share how they repurpose their content to grow their business and save time.   It is working smarter not harder.

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