Professional Assistant Blog

DECEMBER 5, 2007

Home About Me Advertise Want to Blog About Your Work? By The Professional Assistant on Wednesday, December 05, 2007 Filed Under: Client Service , Networking , Productivity D o you want to help your firm exceed in the business world? Blogging about your firm is one of the ways to do this. Do you have a knack for writing?

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The Marq

APRIL 21, 2010

TheMarq A Human Perspective on Business and Life Why Google Voice Rocks on My Smartphone Technology Review Are you a Google Voice user? If you answered yes to both of these questions, or if you’re curious what’s in the horizon for Google Voice, read on. I prefer the latter.

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Practically Perfect PA

FEBRUARY 12, 2015

They Google your website for a biography. They read a blog you’ve written. They see what’s written on your business card. For more information on Jennifer’s session and the event please visit The Assist Conference website. . They check your email footer for info. They search for your LinkedIn profile.

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Professional Assistant Blog

JULY 7, 2010

Here are the 4 easy steps to do this: Highlight the information you want to change from vertical to horizontal or vice versa, depending on which way you need to change the information. Give it a try yourself and see how quick it can be to manipulate information from vertical to horizontal and vice versa. Click Transpose!

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Stephanie LH Calahan

DECEMBER 6, 2010

  She liked what she heard so she went to my blog to check out more.    She found my blog because I have it linked in my Cinch profile and I mention it in every Cinch I do!  Different sites allow you to share different levels of information.    There are a number of ways you can do this.

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Professional Assistant Blog

JULY 10, 2009

Do you try to "go green" by not printing e-mails or other documents that you could be e-mailing to others that you want to share this information with? You really have to be careful with these, as pertinent company information could leak out into the wrong hands. We are in week 3 now and cannot get rid of our recycling.

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Tips From T. Marie

OCTOBER 14, 2010

That used to mean attending local networking events week after week, robotically spouting your elevator speech and handing out business cards that likely never got out of the pocket they were tucked into. Blogs, Twitter , LinkedIn , Facebook and others allow us to open ourselves up to the world and let them see what we’re made of.

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Professional Assistant Blog

JULY 14, 2009

You search around to find the best deal (check out Travel Links on the right side of this blog for some suggestions) and book what your boss needed. The time finally comes when your boss is flying out to that all important business trip. You scratch your head and wonder how this can be done.

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Professional Assistant Blog

OCTOBER 27, 2008

I have been running this blog for just over a year now and it has grown quite a bit, as you can tell. There are over 200 articles of information so far and growing. If you feel that you want to remain anonymous, please note that I never disclose any personal information such as your name, company, etc.,

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Professional Assistant Blog

NOVEMBER 18, 2009

Post from: Administrative Assistant Tips 2comments for this post soruba Nice blog. Subscribe to The Professional Assistant feeds or get posts e-mailed directly to you today. Until next time, Take care - of your clutter! Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

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Professional Assistant Blog

NOVEMBER 25, 2009

One of my readers asks: Ive been reading your blog for the past few months and really appreciate all the information and tips you provide! Post from: Administrative Assistant Tips 4comments for this post eurobillion This post has been removed by a blog administrator.

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Professional Assistant Blog

NOVEMBER 30, 2007

Do you have confidential information that you need to send to someone, but want to make sure that it gets treated like registered mail? For more information, visit www.reditag.com. If you would like more information on keeping your documents safe, take a look at the "How Safe Are Your Documents?"

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Professional Assistant Blog

NOVEMBER 20, 2009

Posted on 21 November, 2009 10:51 PM Anonymous If you send an iCalendar as a follow up to a meeting request, do you have the option of updating your calendar or is it just for passing on updated information (or as you suggested possibly adding an agenda)? Thanks, Richard Posted on 4 January, 2010 11:32 AM soruba Thanks for the information.

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Professional Assistant Blog

OCTOBER 15, 2008

Your manager asks you to create a report of some sort and wants you to send it to a client, but making sure that they cannot manipulate the information. Also, keep in mind that you don’t want anyone to alter the information in your report. This will enable you to create a PDF-like file where no one can manipulate information.

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Professional Assistant Blog

JULY 17, 2009

Would you prefer the client to calmly and rationally give you information on their issue? Now put yourself in that persons shoes. Imagine that you were on the receiving end of the conversation. How would you feel? Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

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Professional Assistant Blog

APRIL 1, 2008

" One of the most productive ways to update information on files is to either create or move a file into a shared folder on your companys network drive. Instead of each person creating their own files and you having to merge them together, it would be much faster for everyone to add their own information to one main file.

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Professional Assistant Blog

OCTOBER 8, 2009

If its your boss thats asking for this information, make sure to read the e-mail right away. The "Broken Record" Approach The best way to combat this is using the "broken record" approach. Keep telling the person that you will get to it as soon as possible. Everyone else falls into the queue afterwards.

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Professional Assistant Blog

DECEMBER 13, 2007

Does your boss come up to you and ask you to find information on an e-mail that youve received and needs it yesterday? A new window will pop up with results that will populate as the system retrieves this information. You can even specify who sent the e-mail, who it was addressed to, date fields, etc.

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Professional Assistant Blog

JANUARY 29, 2008

If someone else needs to access information, they can just click the "Read-Only" button. But if they need to change information, this could cause a problem. So the next time you know you will be leaving your desk for a long period of time, please make sure to close any files that are shared among your staff.

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Professional Assistant Blog

NOVEMBER 14, 2007

Click on the picture to find out more information. It will also aleviate pain caused by arthritis, tendonitis, and poor cirulation. It even gives the person a massaging effect, for lasting comfort. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you. Until next time, Take care - of your clutter!

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Professional Assistant Blog

NOVEMBER 5, 2008

Creating a filing system can be tricky, as you need to know exactly how to file your files and what type of information you would need to be able to access quickly. Your boss could ask you for something at a moments notice and you are expected to find the information within minutes. as you mentioned in your question.

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Professional Assistant Blog

JANUARY 4, 2008

I have been updating my firms website stats for quite some time now and wanted to share some tips on getting the information correct - the first time. By The Professional Assistant on Friday, January 04, 2008 Filed Under: Productivity A re you being asked to check your companys website stats? Do you have software in place for it?

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Professional Assistant Blog

SEPTEMBER 4, 2008

I’ve searched Google and they say to use the drawing tool. This will allow you to have a blank sheet in front of you and you can add all the information into each label and then print them off. One of my readers asks: I’ve been making labels in Microsoft Word using text boxes. I can’t seem to find that either!

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Professional Assistant Blog

AUGUST 25, 2007

If you chatter away in your e-mails and are trying to get your point across, this information will be quite juicy for your fingertips. Write out all the main points that you want to convey in the message (but be careful – ask yourself if the message should be formal or informal). Click send!

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Professional Assistant Blog

SEPTEMBER 22, 2008

You can make the reservation directly through this site and the information gets forwarded over to the restaurant itself. T here is a great site called OpenTable.com , which allows you to book reservations online with particular restaurants all over the world. Then you receive an e-mail with the confirmation of all of this.

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Professional Assistant Blog

SEPTEMBER 24, 2007

We actually can lock our computers automatically with our own settings, but I have confidential information that people can access, since I am the Administrative Assistant of the department. If this information ever leaked out, I would get into a lot of trouble. Best to always lock your computer when you leave it, even for a minute.

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Professional Assistant Blog

NOVEMBER 26, 2007

You have the option of keeping your identity confidential or if the particular job site doesn’t allow for this, Resume Rabbit will replace your personal information with something that’s not identifiable. It only costs $59.99 USD, but is a one time fee and won’t have to pay for monthly charges like other sites make you.

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Professional Assistant Blog

OCTOBER 29, 2008

Just click on any of the links below to take a look at the particular task you would like to learn about. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

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Practically Perfect PA

SEPTEMBER 5, 2012

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). The app also gives access to real-time departure information, delays and gate numbers. TripIt: Free. Wikihood: Free.

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Practically Perfect PA

SEPTEMBER 5, 2012

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). The app also gives access to real-time departure information, delays and gate numbers. TripIt: Free. Wikihood: Free.

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Restaurants Travel Phones Calendars 100

Laughing all the Way to Work

AUGUST 13, 2010

Laughing All the Way to Work: A Survival Blog for Todays Administrative Assistant We all have to work, but who says we cant enjoy it too! My goal for this blog is to give good tips and ideas and occasionally put a smile on your face as you start your day!Lets Thank you so much and I intend to come back to your blog often.

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Professional Assistant Blog

NOVEMBER 19, 2009

Post from: Administrative Assistant Tips 2comments for this post soruba Very informative. Subscribe to The Professional Assistant feeds or get posts e-mailed directly to you today. Until next time, Take care - of your clutter! Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

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Professional Assistant Blog

NOVEMBER 21, 2007

If you are looking to take sticky notes to a new level, you can read more information about it on this article. If you are booking a meeting for yourself, for others or both, give everyone ample time to respond to the meeting and provide a reminder (theres a check box for this in the meeting set up page) of at least 15 minutes.

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Professional Assistant Blog

DECEMBER 14, 2007

Phishing scams have been around for quite some time now, where an e-mail would ask you to enter some personal information into a fake website that looks quite real. Then they would lure you into entering your bank account information, pin, etc. They would even sell your personal information in chat rooms on the black market.

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Professional Assistant Blog

FEBRUARY 29, 2008

No need to access multiple tools to access your information. This lessens the time you have to spend on the phone. Checking task statuses, task assignments, due dates, and task notes at a glance. Having all your communication with your clients be in one place, so there is never a question of when or if an e-mail was sent.

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Professional Assistant Blog

FEBRUARY 15, 2008

The copier will then scan in all of the information in the order that you want it in. Follow the instructions at this point to start the job. Photocopy all publications one after another, whether it be via the document feeder, the glass pane or both. Once youve scanned everything in, press the buttons on your copier to end the job.

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Professional Assistant Blog

FEBRUARY 8, 2008

Leave space for variable information that will be added when you send the message. Click Apply , then OK. On the File menu, point to New , then click Mail Message. When the new message opens, give it an appropriate subject and compose your content. On the File menu, click Save As.

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