Professional Assistant Blog

OCTOBER 21, 2008

There are some companies that, unfortunately, don’t allow for purchases such as stationary , fax machines , toner , etc. You can even get new items, if you aren’t into used items or feel that they might not work as well. Since I work for a large corporation, this is my case as well. Whats next?

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Professional Assistant Blog

JULY 20, 2009

My weight gain happened as a result of being so busy in my new job that I started eating out because it was easier than having to make my own breakfast, lunch and sometimes dinner at home and I stopped going to the gym because I just couldn't seem to find the time. It really does help, doesn't it? Healthy Or Junk?

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Professional Assistant Blog

DECEMBER 5, 2007

More and more firms are allowing their employees to blog, whether it be internal or external. Internal blogging refers to employees writing blogs that are stored on an intranet or company server. Blogging about your firm is one of the ways to do this. This can boost company credibility and advertise itself in a global way.

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Professional Assistant Blog

JANUARY 22, 2008

Do you find that you book a meeting date/time, but one or more people from the group let you know that they can’t make it during that date/time? People are using their Microsoft Outlook calendars incorrectly. This happens to me quite frequently.

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Microsoft Outlook Calendars 2008 Google Docs 100

Professional Assistant Blog

AUGUST 18, 2008

I couldn’t believe it either. I personally couldn’t do this, but it’s quite interesting that people would actually think of this. I work in a back office environment, where 99% of our client interaction is via the phone, e-mail or outside of the office, so I can wear jeans and a t-shirt.

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2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

OCTOBER 17, 2008

You reminisce about that Seinfeld episode where Elaine gets stuck on the subway and starts talking to herself about how the train isn’t moving and starts to get claustrophobic. You start to notice a particular smell, yet you know it wasn’t you, but you wonder if everyone thinks that it was. This is you now!

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Etiquette UPS 2008 Cubicle 100

Professional Assistant Blog

MARCH 26, 2008

Until next time, T ake care - of your clutter! How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One? Do you get sucked into the gossip of others?

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Gossip 2008 Google Docs Cubicle 100

Professional Assistant Blog

FEBRUARY 21, 2008

You search your pockets and realize that you don’t have one. How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One? Has this ever happened to you?

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Google Docs 2008 Cubicle 2007 100

Professional Assistant Blog

NOVEMBER 30, 2007

By The Professional Assistant on Friday, November 30, 2007 Filed Under: A re you looking for a way to make sure that others don’t open your letters or packages? Home About Me Advertise Want Confidential Documents to Stay Confidential? Then Redi-Tag Security Seals and Tape is the product for you.

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Google Docs Cubicle 2008 2007 100

Professional Assistant Blog

DECEMBER 4, 2007

Do you feel that they are overbearing and don’t know when to keep their opinions to themselves? Don’t allow yourself to become them. Remember that you want to be the bigger person and don’t sink to their level. Don’t let your work performance suffer. Practice, practice, practice!

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Cubicle 2008 2007 Google Docs 100

Professional Assistant Blog

OCTOBER 7, 2008

But of course, you don’t want to disturb others around you with the bell going off or some even have chickens clucking as the alarm. Having a timer at your desk can be a great tool. This way, you will only have to focus on your project for that particular amount of time and not have to worry about other projects falling behind.

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2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

SEPTEMBER 30, 2008

Do you even receive voice mails that are left by people trying to sell you something, but you didn’t even hear the phone ring? By The Professional Assistant on Tuesday, September 30, 2008 Filed Under: Productivity D o you receive junk mail, junk faxes and the occasional irritating phone call from telemarketers?

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Fax 2008 Cubicle Google Docs 100

Professional Assistant Blog

SEPTEMBER 22, 2008

T here is a great site called OpenTable.com , which allows you to book reservations online with particular restaurants all over the world. By The Professional Assistant on Monday, September 22, 2008 Filed Under: Organize , Productivity A re you asked to make reservations for your manager(s) at particular restaurants?

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Professional Assistant Blog

MARCH 10, 2008

In my weekly recap last Friday I pointed out a Lifehack.org article arguing that the current climate for hyper-productivity isn’t all it’s cracked up to be. If I didn’t have a full day’s worth of tasks to complete I wasn’t being efficient enough. Until next time, T ake care - of your clutter!

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2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

MARCH 3, 2008

Hopefully, you weren’t also affected by the FPL power outages. It’s a reminder to all of us that depending on one system alone works fine, right up until the time that it doesn’t. I have two Gmail accounts, a Yahoo account and even a Hotmail account I haven’t visited in years.

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Professional Assistant Blog

NOVEMBER 8, 2007

See what you can change about yourself, don’t try to change others. At times, the person that conveys this tone doesn’t realize they are coming across in a harmful manner. If someone is making a difference by helping you or your teammates, let them know. Try to understand that change will happen, no matter what.

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Gossip 2008 Cubicle 2007 100

Professional Assistant Blog

MARCH 4, 2008

Don’t forget to set up and turn on your “Out of Office Assistant&# on Microsoft Outlook. A simple bounce back message will be e-mailed to them letting them know that you can’t help them at the present time and for them to contact someone that you’ve delegated to help out in these types of situations.

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Microsoft Outlook 2008 Cubicle 2007 100

Professional Assistant Blog

MARCH 27, 2008

Until next time, T ake care - of your clutter! How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One? All e-mail distribution lists are bolded.

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UPS 2008 Cubicle Microsoft Outlook 100

Professional Assistant Blog

SEPTEMBER 3, 2008

Then he mentioned that he didn’t want all of the details of each product listed. How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One?

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2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

NOVEMBER 20, 2007

This doesn’t mean that you have to go out for beers or go to a movie. I don’t mean take charge of the office – you might make some serious mistakes. Don’t whine and complain about every little task that is given to you. Don’t break your promises. Take some risks!

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2007 2008 Cubicle Google Docs 100

Professional Assistant Blog

JANUARY 15, 2008

You don’t have to do much to lend a helping hand, just go out there and join an association, volunteer or whatever would make you feel “balanced&#. I never thought that I’d want to be a Professional Assistant, but somehow it just jumped out at me. But that’s another story.

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Professional Assistant Blog

FEBRUARY 11, 2008

One of my readers asked me for some tips on handling annoying co-workers that don’t throw out their tea bags, leave used paper towels around the sink area or just leave their dirty dishes in the dish rack. Do you start wondering if they treat their own house the same way? You’re not alone. right away.

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UPS 2008 Cubicle Google Docs 100

Professional Assistant Blog

FEBRUARY 19, 2008

I worked as an Investment Advisor’s Assistant, completed my CSC (Canadian Securities Course), but soon after, I realized that this wasn’t really for me. One thing that always bothered me in my last job was when I had my door closed, people would still knock and ask me questions that weren’t urgent.

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Professional Assistant Blog

DECEMBER 17, 2007

I can understand that certain items need to be handled via e-mail, so you have a record of the matter, but if it’s something that doesn’t need to be recorded, such as asking the person where they would like to have lunch or how their weekend went. This actually happens quite a bit at my workplace as well.

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Cubicle 2008 2007 Google Docs 100

Professional Assistant Blog

JULY 16, 2008

Until next time, T ake care - of your clutter! How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One? She is the largest share holder of the company, obviously.

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2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

AUGUST 14, 2008

Until next time, T ake care - of your clutter! How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One? Yes, even I forget it at times. When does it ever end?

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2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

MARCH 28, 2008

Until next time, T ake care - of your clutter! How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One? My phone number is (XXX) XXX-XXXX.

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Postal Code 2008 Cubicle 2007 100

Laughing all the Way to Work

JULY 26, 2009

Sometimes I find a simple procedure can be made more complicated than it really is so responded that a cut and paste from Excel to Word should do the trick. It worked and through explaining the process to her I added a column at the end of the table in Word by tabbing over, which automatically creates a new row. She was amazed.

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Time Zones IAAP 2009 International 100

Professional Assistant Blog

MARCH 6, 2008

Until next time, T ake care - of your clutter! How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One? Lifes too short to stress out!

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Gossip 2008 Cubicle 2007 100

Professional Assistant Blog

MARCH 20, 2008

Until next time, T ake care - of your clutter! How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One?

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2008 2007 Cubicle Google Docs 100

Professional Assistant Blog

JULY 22, 2008

Some e-mails are useful, but I don’t always have time to deal with them right away. Don’t worry, these e-mails do not get lost or are completely out of sight. This has been a great way to clear up a lot of unnecessary e-mails at work. I also subscribe to feeds to my home e-mail account.

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2008 2007 Cubicle Google Docs 100

Professional Assistant Blog

NOVEMBER 1, 2007

You can't convince me that everyone loves the same kind of music and conversation and is productive all at the same time. I took it to my manager, since I didn't want to embarrass the person and she took care of it. If it doesn't, at least you tried. Do you listen to music while at work? What makes that right?

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Cubicle Etiquette 2008 2007 100

Professional Assistant Blog

MARCH 5, 2008

If you have any suggestions on how to make things run more smoothly in Microsoft Office, please let the rest of us know. Until next time, T ake care - of your clutter! Otherwise, you would be working somewhere else. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you.

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Professional Assistant Blog

FEBRUARY 20, 2008

If I didn’t know the person, and it was my first communication to him/her, I would use both names: John McDonald. Watson Associates for Saying Thank You in an Email : “In our recent poll on pet peeves regarding emails, a number of respondents expressed irritation about receiving messages that contained only the words thank you.

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2008 2007 Cubicle Fax 100