Professional Assistant Blog

NOVEMBER 3, 2008

By The Professional Assistant on Monday, November 03, 2008 Filed Under: Networking , Organize , Productivity D o you find articles on this site intriguing? You can also use these services to organize yourself by adding "tags" or keywords to the articles that youve saved. Home About Me Advertise Organize With Social Bookmarking!

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Laughing all the Way to Work

SEPTEMBER 19, 2008

© Copyright Patricia Robb 2010 19 September, 2008 Using a Bring-Forward System to Help Organize Your Boss Of all the articles I have written, the one I wrote on the bring-forward system by far gets the most views. A tip she passed along had to do with the bring-forward system and has been a great tool for me.

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Professional Assistant Blog

OCTOBER 23, 2008

If youre looking for more ways to be productive, take a look at my large library of articles on productivity. So the next time your boss asks you to do something around 4:30 pm, let them know that you will try to get it done quickly, but it not be your best work, as this article states. will do you wonders as well. Whats next?

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Professional Assistant Blog

NOVEMBER 28, 2007

Heres an article I recently found on office fridge etiquette. Heres an excerpt on the article: Do not eat or drink foods that do not belong to you. Are you in a constant battle to get your food into a pint-sized fridge because others leave their food there for days on end? Do not leave food in the refrigerator to rot and smell.

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Professional Assistant Blog

NOVEMBER 21, 2007

Heres an article I found on a fellow Administrative Assistants website for some great uses. If you are booking a meeting for yourself, for others or both, give everyone ample time to respond to the meeting and provide a reminder (theres a check box for this in the meeting set up page) of at least 15 minutes.

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Professional Assistant Blog

OCTOBER 20, 2008

Home About Me Advertise Kallout To Research Information By The Professional Assistant on Monday, October 20, 2008 Filed Under: MS-Word , Productivity , Research Y ou’re reading an article for some research that you are doing for our boss. You come across a piece of text that you are unfamiliar with.

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Professional Assistant Blog

OCTOBER 27, 2008

People have been asking me questions from time to time and I try to respond as quickly as I can to all of them. There are over 200 articles of information so far and growing. I have been running this blog for just over a year now and it has grown quite a bit, as you can tell.

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Laughing all the Way to Work

JANUARY 15, 2010

I use this all the time on my calendar and my boss's calendar, and it helps us both to know which events are phone calls which he can take in the office or on the road (yellow) or which events will require travel (blue). I have a similar system with my boss. but I don't use that system or know what the colours mean.

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Professional Assistant Blog

DECEMBER 3, 2007

If you use a filing system for your to-dos, create folders numbered from 1 - 31. You can read more about using Outlook for tasks in this article. Also, heres a great article about time management. Until next time, Take care - of your clutter! I used to use this at one of my old jobs.

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Laughing all the Way to Work

AUGUST 1, 2010

Even if you phone the bank they need your secret passcode or they wont speak to you about your account. Thank goodness I get three tries to pick the right one before the system locks me out. The first time it doesnt work, I assume I entered it wrong so try again. 411 Look Up 411.ca

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Laughing all the Way to Work

JULY 16, 2010

Managing messages in bulk, but still in a consistent fashion, can help save time. Check: Do you have a system for prioritizing your workload? Doing too many things can actually waste time. Check: Are phone calls planned? For each one, write down what you hope to accomplish with the phone call to help you stay focused.

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Laughing all the Way to Work

FEBRUARY 7, 2010

They said it works with most phone services. But, as I learned the hard way it doesn't work on all systems. I have never used this escape route, but was reminded about it at a webinar I participated in recently and will keep these instructions close at hand. EST Taking Effective Meeting Minutes Join me for a Webinar Oct.

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Professional Assistant Blog

AUGUST 18, 2008

I work in a back office environment, where 99% of our client interaction is via the phone, e-mail or outside of the office, so I can wear jeans and a t-shirt. Without further a due, here is The New York Times featured article entitled, “ Shorts Crack The Code &#.

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Professional Assistant Blog

JANUARY 14, 2008

Using e-mail is a great tool, especially if you are trying to cut down on company costs via international phone calls and postage fees. Sure, there are times that e-mail is appropriate, such as when you need some sort of record from a client to fulfill their product order. Until next time, Take care - of your clutter!

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2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

DECEMBER 17, 2007

They can use any other means of communication, even picking up the phone and talking to each other. There have been instances of where employees that sit a few cubicles away from each other prefer to e-mail rather than walk over or call the other on the phone. Until next time, Take care - of your clutter!

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Professional Assistant Blog

MARCH 10, 2008

In my weekly recap last Friday I pointed out a Lifehack.org article arguing that the current climate for hyper-productivity isn’t all it’s cracked up to be. By The Professional Assistant on Monday, March 10, 2008 Filed Under: Organize , Prioritize , Productivity E ditor’s note: This is a guest post by James of Organize IT.

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Professional Assistant Blog

OCTOBER 13, 2008

You can also read some more articles on System Security here. Until next time, Take care - of your clutter! You can create as many macros as you wish, but remember that macros can attract viruses, so be careful when you open documents that contain macros. Whats next?

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Laughing all the Way to Work

MARCH 20, 2010

Posted by Patricia Robb at 7:53 PM Labels: Administrative Assistant , buddy system , professional assistant , work buddy Reactions: 0comments: Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Join me for a Webinar, Sept. It can also improve team work and general office dynamics. 23, 1 p.m. (for 411 Look Up 411.ca

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Professional Assistant Blog

DECEMBER 11, 2007

If you read my recent article on blogging at work, read on. Home About Me Advertise Blogging Tips for Company Blogs By The Professional Assistant on Tuesday, December 11, 2007 Filed Under: Client Service , Productivity D o you blog for your company? Do you feel like you want to voice your opinion about other topics?

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2007 2008 Cubicle Google Docs 100

Laughing all the Way to Work

DECEMBER 17, 2008

Be protective of your boss’s time. Be professional on the phone and greet people who come calling, but not everyone needs to get in to see the boss. Be very selective and guard their time. Maintaining a good bring-forward system is important to have things ready when needed. Be prepared and think ahead.

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Professional Assistant Blog

DECEMBER 14, 2007

By The Professional Assistant on Friday, December 14, 2007 Filed Under: MS-Outlook , System Security D o you receive spam in your e-mail box? Some of it is harmless and others can be a threat to your system and even cause identity theft. If youre interested in finding out more, read more articles on system security and e-mails.

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Professional Assistant Blog

NOVEMBER 21, 2007

Here are some more articles on job seeking tips. Until next time, Take care - of your clutter! If you ever feel discouraged, just remember that there have been and are people out there just like you right now. You have to make yourself shine through the crowd. Check them out and see what else you can learn!

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2008 Cubicle 2007 Google Docs 100

Laughing all the Way to Work

MARCH 1, 2009

I have removed the Google Ads as I thought it took up a lot of space and wasnt very useful and included the index of my articles instead so you could easily scroll through and see a list of the articles that have been posted by date. When you need it later: The Bring-Forward System I always have the perfect answer. the next day!

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Professional Assistant Blog

SEPTEMBER 17, 2008

Even if you are the type of person that exercises regularly, you could still benefit from this article. Do you feel that you can do a little extra each day to exercise? Do you feel that you deserve to have more energy during your work day? I have been working in an office setting for over a decade now.

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Professional Assistant Blog

DECEMBER 5, 2007

Heres another article on blogging about work: Do Your Vent About Work on Your Blog? Until next time, Take care - of your clutter! Helping your company grow will show your boss that you are trying to think outside of the box. In turn, watch your performance review sky rocket to new limits.

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2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

DECEMBER 4, 2007

Here are some more articles on dealing with difficult co-workers: Cubicle Ettiquette Former Colleagues - Good or Bad? Don’t let your work performance suffer. Try following these 4 simple steps and you will find that your work performance will increase and hopefully, so will your salary!

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Laughing all the Way to Work

MARCH 21, 2009

When you need it later: The Bring-Forward System I always have the perfect answer. I am not responsible for the content on any sites I have linked to as a resource or linked to in my articles. I am a woman and therefore reserve the right to change my mind and go back and edit my articles from time to time or to update them.

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Professional Assistant Blog

SEPTEMBER 13, 2007

Home About Me Advertise What Its Like to be a Male Admin By The Professional Assistant on Thursday, September 13, 2007 Filed Under: H ere is a little blurb about myself in an article that I wrote recently: Being a male administrative assistant in a predominantly female profession is something everyone asks me about.

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Professional Assistant Blog

NOVEMBER 1, 2007

Home About Me Advertise Cubicle Etiquette 101 By The Professional Assistant on Thursday, November 01, 2007 Filed Under: Office Gossip , Productivity D o you find that your colleagues are hovering around you when youre on the phone? If you need to talk on the phone, make sure that you keep your voice to a lower volume.

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Laughing all the Way to Work

JANUARY 1, 2009

Until you remember on your own what year you are in, this is a good back up system. I am not responsible for the content on any sites I have linked to as a resource or linked to in my articles. I am a woman and therefore reserve the right to change my mind and go back and edit my articles from time to time or to update them.

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Laughing all the Way to Work

MAY 23, 2009

the phone book, standard filing practices etc.) This way, you always have it at your fingertips in a quick easy-to-find system. Of course there were four Karens and three Bobs. See what I mean? Which do you prefer, First Name, Last Name or Last Name, First Name? I grew up in a world that used Last Name, First Name (i.e. 23, 1 p.m. (for

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Laughing all the Way to Work

SEPTEMBER 29, 2008

Using a Bring-Forward System to Help Organize Your. I am not responsible for the content on any sites I have linked to as a resource or linked to in my articles. I am a woman and therefore reserve the right to change my mind and go back and edit my articles from time to time or to update them. Why I love my job?

Time Zones 100

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Laughing all the Way to Work

MARCH 8, 2009

When you need it later: The Bring-Forward System I always have the perfect answer. I am not responsible for the content on any sites I have linked to as a resource or linked to in my articles. I am a woman and therefore reserve the right to change my mind and go back and edit my articles from time to time or to update them.

Time Zones 100

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Laughing all the Way to Work

SEPTEMBER 6, 2008

Some of you may remember my article called The Art of Minute Taking where I bragged that in my almost thirty years as an assistant I had never had to take minutes. Using a Bring-Forward System to Help Organize Your. I like to take minutes on a laptop (yes, I did say minutes). Well, now I am the Minute-Taking Queen. Why I love my job?

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Laughing all the Way to Work

MARCH 29, 2009

Were you reading my last post? :) Great article. When you need it later: The Bring-Forward System I always have the perfect answer. Posted by Patricia Robb at 12:22 AM Labels: Administrative Assistant , bored , interview , job hunting , job satisfaction , professional assistant Reactions: 2comments: Foley-In-Charge said. 23, 1 p.m. .

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Laughing all the Way to Work

OCTOBER 11, 2009

I just love your article!! Posted by Patricia Robb at 2:09 PM Labels: Administrative Assistant , administrative professional , job description , that is not my job Reactions: 3comments: The Jackal said. very informative entry! jackal [link] October 12, 2009 Anonymoussaid. Very educative!! Thank you, October 14, 2009 Foley-In-Charge said. (for

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Laughing all the Way to Work

OCTOBER 10, 2008

A good bring-forward system is a must for this as you will want to bring forward items they will need for meetings and conference calls. Put reminders in their Tasks or Calendar of anything you know is coming up with enough lead time so they will have time to complete it. Keep an organized filing system and file list. (for

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