Office Dynamics

APRIL 18, 2019

You should also have a master document of all your files, and the location of those files. If you travel frequently, you should travel in as comfortable surroundings as you can so you can do work. Looking for lost files will take up as much of your time as looking for misplaced items. Make the most of your prime time.

Skills 223

Skills Filing Administrative Professionals Travel 223

All Things Admin

JUNE 23, 2021

A good system is documentable, sharable, and repeatable. Every office needs different systems to run smoothly, but most administrative professionals will require most or all of the systems in this core group: Time and task management. Travel planning. Systems are at the heart of every successful admin and office!

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

Office Dynamics

APRIL 25, 2016

Mobility is changing how we work and live; blending personal and professional lives, apps and tools needed to work well across different devices, and employees expect—and are expected—to work from anywhere. If you want to stay all Microsoft and easily edit Microsoft documents from the cloud, OneDrive might be the one for you.

Dropbox 100

Dropbox PDF Filing Google 100

All Things Admin

DECEMBER 18, 2020

As admins, we’re always trying to organize all the pieces and parts of our professional lives – from workspaces to meetings to travel plans. Career organization is essential for any administrative professional who wants to have a long-lasting, successful career. And we have to keep our executives organized, too.

Cover Letter 98

Cover Letter Resume Business Cards Networking 98

Laughing all the Way to Work

OCTOBER 2, 2010

My current boss travels a lot so I put his travel schedule in the calendar as well. For example if he is travelling to Vienna I will start a meeting request for each part of the journey and categorize it as Red. Tags: administrative professional Outlook calendar tip calendar tips Administrative Assistant.

Calendars 100

Calendars Holidays Agenda Administrative Professionals 100

All Things Admin

JUNE 10, 2021

Organization is a pain point for many administrative professionals. Whether you realize it or not, you probably already have systems in place, both personally and professionally. However, because systems are so automatic, many people don’t have them documented. Documented systems: Allow someone else to fill in for you.

Travel 52

Travel Administrative Professionals Forms Filing 52

The Office Professionals Place

FEBRUARY 10, 2010

Wednesday, February 10, 2010 Tax Tip for the Office Professional It’s that time of year again- tax season! This is the time of year that most people stress over because we are waiting for documents like W2’s, mortgage statements, 1099’s, and other information in order to file taxes.

Filing 100

Filing Expenses Purchasing IAAP 100

Office Dynamics

MARCH 28, 2010

Every day was packed full with activity, decisions, working with clients, manipulating calendars; for me, traveling and speaking from the East Coast up to northern Utah! While traveling gets old after awhile and is tiring, I love what I learn when I go on site into an organization. I see employees in action in their environments.

Administrative Professionals 100

Administrative Professionals Salary Travel Calendars 100

Office Dynamics

MARCH 28, 2010

Every day was packed full with activity, decisions, working with clients, manipulating calendars; for me, traveling and speaking from the East Coast up to northern Utah! While traveling gets old after awhile and is tiring, I love what I learn when I go on site into an organization. I see employees in action in their environments.

Administrative Professionals 100

Administrative Professionals Salary Travel Calendars 100

Office Dynamics

APRIL 7, 2017

Travel planning is infamous for being a huge time, patience, and sanity suck for administrative professionals. What seems like a simple there-and-back trip to a traveler is a whirlwind of coordination and research for the admin. We surveyed over 600 admins on their travel planning practices.

Travel 188

Travel Administrative Professionals Agencies Calendars 188

Office Dynamics

APRIL 19, 2010

It doesn’t take a brain scientist to see that more and more firms are counting on employees and middle management to handle their own calls, prepare their own documents and make their own travel arrangements. So, what’s a savvy admin to do to remain relevant AND competitive in our career field? This trend is not going away.

Skills 100

Skills Learning 2011 Phones 100

Office Dynamics

APRIL 19, 2010

It doesn’t take a brain scientist to see that more and more firms are counting on employees and middle management to handle their own calls, prepare their own documents and make their own travel arrangements. So, what’s a savvy admin to do to remain relevant AND competitive in our career field? This trend is not going away.

Skills 100

Skills Learning 2011 Phones 100

The Office Professionals Place

APRIL 29, 2010

This makes it easy for minutes to be properly documented and promotes meeting order. If it is possible, send the documents as one attachment and not several (ie. If it is possible, send the documents as one attachment and not several (ie. Distribute the agenda/handouts prior to the meeting. agenda, minutes from last meeting.)

Agenda 100

Agenda 2010 Filing IAAP 100

Laughing all the Way to Work

FEBRUARY 27, 2009

© Copyright Patricia Robb 2010 27 February, 2009 Different spellings: British, Canadian and American I was proofing a document the other day, but since Ive been reading documents from the United States and Canada, I couldnt remember if behaviorial was the American or the Canadian spelling. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP Meeting Minutes Google 100

Laughing all the Way to Work

OCTOBER 26, 2008

.© Copyright Patricia Robb 2010 26 October, 2008 Repeating Headers and Footers while in Sections Someone was asking on another site how to repeat a footer for just one section in a document, i.e. a table. She said it would be the same instructions for a table or a document in Word. These are instructions for Word 2003. "I

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

JULY 30, 2008

As an administrative assistant I manage my boss's practice so he can do his job. I draft letters, schedule his time, set reminders for deadlines, bring forward items, make travel arrangements, make some business decisions, arrange conferences, manage client relations and some bookkeeping. professional assistant where are we headed?

Assertiveness 100

Assertiveness Keyboards Filing Administrative Professionals 100

The Office Professionals Place

JULY 29, 2009

Their duties include (but are not limited to) answering and screening calls, meeting and greeting clients and customers, maintaining executives calendars, writing correspondence, generating reports, meeting planning, filing, travel arrangements, maintain client/customer data records, supervising others, and the list goes on.

Filing 100

Filing IAAP Fax Calendars 100

The Office Professionals Place

NOVEMBER 14, 2009

Depending on what floor you are traveling to, your journey will be short so your introduction should be the same- short and too the point. Saturday, November 14, 2009 Elevate Your Elevator Speech Imagine being in an elevator with someone you would really like to get to know and whom you would like to know about you.

Business Cards 100

Business Cards Filing IAAP 2009 100

Laughing all the Way to Work

JULY 26, 2009

Recently I was working with someone on an Excel document. They sent an e-mail wondering if any of the assistants could help them export a document from Excel to Word. Unlike Word you will only see the header repeated when you do a print preview or print the document. To automatically insert a new row at the end of a table.

Time Zones 100

Time Zones IAAP 2009 International 100

Bonnie Low Kramen

FEBRUARY 10, 2021

Until March, 2020 brought travel to a screeching halt, I had worked in 14 countries and 38 states. This document that is fact-based, data-driven and without emotion is at the heart of changing perception. In our current environment, the issue has gotten more complicated because of the invisibility factor of working from home.

2021 52

2021 Salary 2020 Training 52

Laughing all the Way to Work

SEPTEMBER 7, 2009

Coming from a legal background, we were always taught if you are using an acronym or initialism in writing, on the first use you should spell it out and then put the acronym in brackets, which makes a lot of sense and saves a lot of head scratching and searching the document to figure out what the person is referring to. 411 Look Up 411.ca

Time Zones 100

Time Zones ASAP IAAP International 100

The Office Professionals Place

APRIL 19, 2010

We know this is true because we see and hear on the news how traffic is backed up and travel times are astronomical. All these people have one thing in common, besides being on the road at the wrong time every day that they are going to work for someone.

Filing 100

Filing IAAP 2010 Fax 100

Laughing all the Way to Work

OCTOBER 11, 2009

If you approach your boss in a professional manner with the problems clearly set out and possible solutions, it will come across much better. Posted by Patricia Robb at 2:09 PM Labels: Administrative Assistant , administrative professional , job description , that is not my job Reactions: 3comments: The Jackal said.

Time Zones 100

Time Zones IAAP 2009 International 100

The Office Professionals Place

DECEMBER 9, 2009

If you can’t travel, stay home and rest, relax, and rejuvenate. Brainstorm ideas and get the creative juices flowing! Use your days off during the holidays to relax. Use your off to your advantage. Take a min-vacation or have a “stay-cation.&# Make time for yourself! Spend an hour or two during the day doing what you like.

Holidays 100

Holidays Stress Gifts Filing 100

Practically Perfect PA

NOVEMBER 23, 2016

Every admin wears many hats: office manager, personal assistant, life coach, travel planner. Every time your manager is heading out of town, it’s time for you to don your travel planner hat, slip into your traveler’s shoes, and equip yourself with your suite of travel planning tools. Organising Traveler Information.

Travel 100

Travel Google Docs Administrative Professionals ASAP 100

Laughing all the Way to Work

JULY 29, 2009

Proofing documents can also be funny. Posted by Patricia Robb at 9:30 PM Labels: Administrative Assistant , administrative professional , funny ha ha , humour at work Reactions: 3comments: ProAdmin2 said. I left his office to the sound of his chuckles behind me. What a start to a Monday morning. Happy working everyone!

Time Zones 100

Time Zones IAAP Holidays 2009 100

The Office Professionals Place

MARCH 13, 2010

I deal with this woman almost monthly for organizational travel. I would try not to make it often though. Thanks for commenting. March 15, 2010 7:45 AM LaShaune said. Oh definitely. Forgetting hotel arrangements, especially for these large annual meetings, isn't an everyday occurrence for me.

2010 100

2010 Filing Gifts IAAP 100

Office Dynamics

MAY 18, 2020

Documents that were discussed around a meeting table and then edited by a single person now make their way to multiple colleagues via email. Incorrect: “Jan has traveled further than anyone else in the company to meet with clients.”. Correct: “Jan has traveled farther than anyone else in the company to meet with clients.”.

Administrative Professionals 246

Administrative Professionals Travel Purchasing Email 246

Laughing all the Way to Work

JANUARY 1, 2009

Now dont forget to put the correct year on your documents. My goal for this blog is to give good tips and ideas and occasionally put a smile on your face as you start your day!Lets Lets enjoy our day together.© © Copyright Patricia Robb 2010 1 January, 2009 Happy New Year! After all, weve been doing it for a whole year now.

Time Zones 100

Time Zones 2009 IAAP 2008 100

Laughing all the Way to Work

DECEMBER 17, 2008

A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. Be prepared and think ahead. Maintaining a good bring-forward system is important to have things ready when needed. Be good at tracking things down. 411 Look Up 411.ca

Time Zones 100

Time Zones Filing IAAP 2008 100

C-Suite Assistants

JULY 31, 2023

A talented and committed administrative professional will maximize your efficiency and allow you uninterrupted time to concentrate on your key priorities. This could involve setting up a document system in the Cloud, a CRM system, scanning physical documents, organizing financials and expenses, contacts, etc.

Calendars 86

Calendars Travel International PowerPoint 86

Laughing all the Way to Work

MARCH 15, 2009

For paper things that I need to remember to follow up on, I put the letter or document in my Wait Bin (which is a tray for things I am waiting on). That wouldnt work for me because I dont have that many paper documents to bring forward, but I can see it being necessary if you have lots of items. Where can I put this paper? Thats great!

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

MARCH 29, 2009

In this new age of not doing anything more than a quick spell check on documents, make sure you do not have any spelling mistakes in your resume. Polish up the ol resume It is all right to send your resume out and see what kind of response you get. There are still jobs to be had, you just have to find them. 411 Look Up 411.ca

Time Zones 100

Time Zones Resume IAAP Interviewing 100

Laughing all the Way to Work

DECEMBER 12, 2009

If he is travelling, I send it by e-mail, but it has been my experience that I will get better results with a face-to-face meeting. Posted by Patricia Robb at 8:41 PM Labels: Administrative Assistant , administrative professional , being professional , professional assistant , working smart Reactions: 4comments: Evesaid.

Time Zones 100

Time Zones IAAP International 2009 100

Laughing all the Way to Work

AUGUST 29, 2009

Of course my comments are limited because the subject matter is not my expertise, but he relies on my input and corrections to make the document look good. Many times I need to proof text and comment with my thoughts before he even looks at it. If you find some are outdated please let me know so I can remove them from this list.

Management 100

Management Time Zones IAAP 2009 100

Admin Awards

DECEMBER 1, 2021

We sat down with an extraordinary group of Admin panelists who spoke on the Power of the Strategic Partnership: – Major difference between serving as an Administrative Professional and one who also serves as a Strategic Partner. – How do you prepare yourself to become a Strategic Partner? – And, he advises, document everything.

Administrative Professionals 52

Administrative Professionals Confidence Retirement Mentoring 52

Laughing all the Way to Work

AUGUST 10, 2010

I have gotten in the habit of doing this frequently during the day and hardly even think about it until the system shuts down for some reason and then I breathe a sigh of relief when I open the document (by pressing Ctrl + o by the way) and find that I have not lost any of my work. Ctrl + a - Selects the whole document. 23, 1 p.m.

Keyboards 100

Keyboards Time Zones IAAP PowerPoint 100