Professional Assistant Blog

MARCH 27, 2008

Home About Me Advertise 4 Steps to Setting up E-mail Distribution Lists By The Professional Assistant on Thursday, March 27, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you find yourself having to write each persons e-mail address over and over again for certain e-mails ? All e-mail distribution lists are bolded.

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Ian's Messy Desk

APRIL 9, 2010

Home About Contact Me Links Sitemap 5 Ways to Free Up Room on Your Brain’s Hard Drive Posted by Ian McKenzie Written on April 9, 2010 If youre new here, you may want to subscribe to my RSS feed. Lynn was tapped to head up the project team for a major company restructuring. “I Thanks for visiting! Lynn was hardly reassured.

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Ian's Messy Desk

NOVEMBER 3, 2010

Home About Contact Me Links Sitemap Holiday Time Management Tip – Share the Workload Posted by Ian McKenzie Written on November 3, 2010 If youre new here, you may want to subscribe to my RSS feed. Image via Wikipedia There’s nothing like a major holiday, such as Christmas, to ratchet up the pressure on your schedule.

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Professional Assistant Blog

NOVEMBER 20, 2009

Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. To do this, open up your scheduled meeting in the calendar that you are using and click on “Forward as iCalendar&#. I'm going to try this.

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Ian's Messy Desk

JUNE 28, 2010

Home About Contact Me Links Sitemap Effective Communication Skills Posted by Ian McKenzie Written on June 28, 2010 If youre new here, you may want to subscribe to my RSS feed. as if the listener has made up his mind. Regards Comment by Odd Harald on June 29, 2010 @ 6:03 am Give the contact page a try now. Thanks for visiting!

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Professional Assistant Blog

NOVEMBER 18, 2009

Work From Home India Posted on 19 March, 2010 10:04 PM Office Assistant i knew that's great while using this , i am also a office assistant and i use most of all features of ms word. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

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Ian's Messy Desk

MAY 21, 2010

Home About Contact Me Links Sitemap Five Tips for Great Speeches Posted by Ian McKenzie Written on May 21, 2010 If youre new here, you may want to subscribe to my RSS feed. Lighten up… if you can – Humour can go a long way to keeping the listener’s attention. Or, if you prefer, you can subscribe to my blog posts by e-mail.

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Ian's Messy Desk

SEPTEMBER 8, 2010

Home About Contact Me Links Sitemap 7 Tips for Decluttering Your Desk Posted by Ian McKenzie Written on September 8, 2010 If youre new here, you may want to subscribe to my RSS feed. Too many objects add to the clutter and eat up valuable work space. Set up a good filing system. Don’t allow things to pile up.

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Ian's Messy Desk

MAY 25, 2010

Home About Contact Me Links Sitemap The Best To-Do List Posted by Ian McKenzie Written on May 25, 2010 If youre new here, you may want to subscribe to my RSS feed. Read: The Best To-Do List You’ll Ever Make Crumple up your to-do sheet and throw it away. Or, if you prefer, you can subscribe to my blog posts by e-mail.

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Ian's Messy Desk

JULY 12, 2010

Home About Contact Me Links Sitemap Sleep on Your To-Do List to Get Things Done Posted by Ian McKenzie Written on July 12, 2010 If youre new here, you may want to subscribe to my RSS feed. Ian’s Messy Desk Helping you get the most out of the 24 hours in your day. Or, if you prefer, you can subscribe to my blog posts by e-mail.

Ergonomics 100

Ergonomics Agenda Health 2010 100

Ian's Messy Desk

OCTOBER 14, 2010

Home About Contact Me Links Sitemap 10 Tips for Taking Effective Phone Messages Posted by Ian McKenzie Written on October 14, 2010 If youre new here, you may want to subscribe to my RSS feed. Make sure you have a working pen and a back up. This will save the message recipient from spending the time looking up the number.

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Ian's Messy Desk

OCTOBER 11, 2010

Home About Contact Me Links Sitemap 8 Steps Toward a More Satisfying Life Posted by Ian McKenzie Written on October 11, 2010 If youre new here, you may want to subscribe to my RSS feed. There’s a lot of common sense wrapped up in these steps. Comment by Brian Oates on October 13, 2010 @ 8:01 am Great list! Thanks for visiting!

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Ian's Messy Desk

APRIL 23, 2010

Home About Contact Me Links Sitemap How to Improve Your Public Speaking Posted by Ian McKenzie Written on April 23, 2010 If youre new here, you may want to subscribe to my RSS feed. Comment by dikkysun on April 23, 2010 @ 10:29 am Steve Pavlina has a great tip on one of his podcasts for this. Thanks for visiting!

2010 100

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Ian's Messy Desk

APRIL 14, 2010

Home About Contact Me Links Sitemap Fight procrastination by eliminating distractions Posted by Ian McKenzie Written on April 14, 2010 If youre new here, you may want to subscribe to my RSS feed. Those personal distractions can eat up a lot of time. Ian’s Messy Desk Helping you get the most out of the 24 hours in your day.

Ergonomics 100

Ergonomics Health 2010 Gifts 100

Ian's Messy Desk

SEPTEMBER 10, 2010

Home About Contact Me Links Sitemap How to Analyze Your Audience Posted by Ian McKenzie Written on September 10, 2010 If youre new here, you may want to subscribe to my RSS feed. You don’t fire up PowerPoint and start creating slides. Ian’s Messy Desk Helping you get the most out of the 24 hours in your day. Thanks for visiting!

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Ian's Messy Desk

AUGUST 27, 2010

Home About Contact Me Links Sitemap How to Remember Names and Faces Posted by Ian McKenzie Written on August 27, 2010 If youre new here, you may want to subscribe to my RSS feed. The process of thinking up the images and making the connection will fix them into your memory. Thanks for visiting! But you can only do this once per person!

Ergonomics 100

Ergonomics Health 2010 2007 100

Professional Assistant Blog

OCTOBER 6, 2009

Visit Travel Zoo for the most up-to-date best deals you can find on the internet. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 I originally wrote a post on this entitled " Travel Plans " explaining that you can use Travelocity and Expedia to find the best deals.

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Ian's Messy Desk

MAY 28, 2010

Home About Contact Me Links Sitemap A Telephone Etiquette Test Posted by Ian McKenzie Written on May 28, 2010 If youre new here, you may want to subscribe to my RSS feed. Test you telephone skills with this simple quiz: How quickly should you pick up a ringing phone? Set up your voice mail to answer after the third ring.

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Professional Assistant Blog

FEBRUARY 18, 2008

Home About Me Advertise 6 Easy Steps to a Better Work-Life Balance By The Professional Assistant on Monday, February 18, 2008 Filed Under: Ergonomics , Organize , Prioritize , Productivity D o you find that you are working way too much ? Even if it’s 5 minutes here and there, it does add up. Try to squeeze it in where you can.

2008 100

2008 Cubicle Google Docs 2007 100

Ian's Messy Desk

MAY 25, 2010

Home About Contact Me Links Sitemap 8 Tips to Help You Clean Off Your Desk Posted by Ian McKenzie Written on May 25, 2010 If youre new here, you may want to subscribe to my RSS feed. Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Thanks for visiting!

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Ian's Messy Desk

JULY 6, 2010

Home About Contact Me Links Sitemap 20 Tips for Better Time Management Posted by Ian McKenzie Written on July 6, 2010 If youre new here, you may want to subscribe to my RSS feed. Planning really enables focus, and saying “No&# frees up time to actually do what was planned. Thanks for visiting!

Management 100

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Ian's Messy Desk

AUGUST 31, 2010

Home About Contact Me Links Sitemap Your Life Organized Posted by Ian McKenzie Written on August 31, 2010 If youre new here, you may want to subscribe to my RSS feed. Christmas organizing and planning links Here we are at the end of August, two-thirds of the way through 2010. Thanks for visiting!

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Professional Assistant Blog

NOVEMBER 19, 2007

Do they end up talking loud on the phone while you are trying to do some work? Are you being bombarded with people walking up to your cubicle and dont have the decency to see that you are busy? Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

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Professional Assistant Blog

OCTOBER 8, 2009

Your colleague or boss calls or comes up to you exactly 2 minutes later and asks if youve read it. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 You think to yourself, "What?!? Is this person crazy?!?" Has this ever happened to you?

2008 100

2008 Cubicle Google Docs 2007 100

Ian's Messy Desk

MAY 14, 2010

Home About Contact Me Links Sitemap 10 Tips for Being a Good Neighbour at Work Posted by Ian McKenzie Written on May 14, 2010 If youre new here, you may want to subscribe to my RSS feed. Speak up : Greet you co-workers as you meet them through the day. Shut up : Listen more than you speak. Thanks for visiting! Learn to discuss.

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Professional Assistant Blog

OCTOBER 31, 2008

Then a bunch of co-workers show up in costumes. Do you like to dress up in fancy or scary costumes for this occasion? Do you want to dress up at the office, but not sure what to wear or if you even can? You dont want to end up at work and be the only one wearing a costume. What are you dressing up as? What a sight!

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

OCTOBER 7, 2009

You actually end up thinking that you are working harder, yet you are reducing your productivity by about 30%. Thats quite a bit of work that you could be catching up on throughout your day, each and every day. Then I would open up the applications associated with the next task. Believe it or not, this can lower productivity.

2008 100

2008 Cubicle Google Docs 2007 100

Ian's Messy Desk

OCTOBER 27, 2010

Home About Contact Me Links Sitemap Another Christmas Planning Checklist Posted by Ian McKenzie Written on October 27, 2010 If youre new here, you may want to subscribe to my RSS feed. Ian’s Messy Desk Helping you get the most out of the 24 hours in your day. Or, if you prefer, you can subscribe to my blog posts by e-mail.

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Professional Assistant Blog

AUGUST 13, 2008

Do you follow particular religious holidays, but arent showing up in your calendar? In this case, I dont have to worry about taking extra days off, since I dont really follow the religious holidays that I was brought up with, which in turn, are part of the regular holidays that come up each year.

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Microsoft Outlook Holidays 2008 Calendars 100

Office Dynamics

JULY 13, 2010

Resources: SMEAD Ergonomics™; www.onlineorganizing.com. There are numerous organizers, files, organizers, portfolios, and note pads that look 2010! When busy fall and winter comes, you will be thrilled you took time during the summer to spruce up and get organized. A Word About Records Retention…. Embrace a Modern Look.

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Filing Ergonomics Purchasing 2010 100

Office Dynamics

JULY 13, 2010

Resources: SMEAD Ergonomics™; www.onlineorganizing.com. There are numerous organizers, files, organizers, portfolios, and note pads that look 2010! When busy fall and winter comes, you will be thrilled you took time during the summer to spruce up and get organized. A Word About Records Retention…. Embrace a Modern Look.

Filing 100

Filing Ergonomics Purchasing 2010 100

Ian's Messy Desk

JULY 7, 2010

Home About Contact Me Links Sitemap 5 Tips for Handling Unwanted Workplace Visitors Posted by Ian McKenzie Written on July 7, 2010 If youre new here, you may want to subscribe to my RSS feed. You pull up the spreadsheet , print off your boss’s e-mailed comments, dig out your notes from the last meeting and settle down to work.

2007 100

2007 Ergonomics Health 2010 100

Professional Assistant Blog

FEBRUARY 21, 2008

By The Professional Assistant on Thursday, February 21, 2008 Filed Under: Client Service , Meetings , Productivity Y ou’re walking around the office and someone comes up to you, asking for a pen. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Home About Me Advertise Do You Have a Pen?

Google Docs 100

Google Docs 2008 Cubicle 2007 100

Ian's Messy Desk

MAY 26, 2010

Home About Contact Me Links Sitemap Manage Your Paper With a RAFT Posted by Ian McKenzie Written on May 26, 2010 If youre new here, you may want to subscribe to my RSS feed. You don’t want papers to build up to the point where you look at it and you get discouraged. The easiest way to avoid that is to keep up to date.

Management 100

Management Filing Ergonomics Health 100

Professional Assistant Blog

NOVEMBER 15, 2007

You can find instructions to setting up this software here and the software download page here. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Heres a free piece of software that was recently released that can do just that.

Google Docs 100

Google Docs Cubicle 2008 2007 100

Professional Assistant Blog

JULY 17, 2009

Then you finally do reach a live person and you are so fed up with all of the time wasted, that you start fuming towards the person on the other end of the phone. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Now put yourself in that persons shoes.

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Customer Service 2008 Google Docs Cubicle 100

Professional Assistant Blog

JULY 14, 2009

They forget to do their own flight check-in and dont have time, so they call you up and ask you to do it. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 The time finally comes when your boss is flying out to that all important business trip. You scratch your head and wonder how this can be done.

2008 100

2008 Google Docs Cubicle 2007 100