Professional Assistant Blog

OCTOBER 15, 2008

By The Professional Assistant on Wednesday, October 15, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity Y ou receive an e-mail from your manager. So the next time you need to get something printed quickly and in read-only mode, use this simple method and expand your productivity.

PDF 100

PDF 2008 Cubicle PowerPoint 100

Professional Assistant Blog

OCTOBER 7, 2009

One piece of advise that I give myself on a regular basis so that I dont feel overwhelmed is to break your tasks down into manageable chunks. Until next time, Take care - of your clutter! Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Whats next?

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Laughing all the Way to Work

AUGUST 29, 2009

© Copyright Patricia Robb 2010 29 August, 2009 Managing your Bosss Inbox Nowadays our bosses are busy almost 24/7 and in order to cope they need our help managing their e-mail account. I can hardly keep up with my own e-mails at times let alone someone elses account, but that is part of my job. Dealing in real time.

Management 100

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Professional Assistant Blog

SEPTEMBER 22, 2008

By The Professional Assistant on Monday, September 22, 2008 Filed Under: Organize , Productivity A re you asked to make reservations for your manager(s) at particular restaurants? This has become a great tool for me, since I have to make reservations on a regular basis for my managers. Do you feel that you could be doing this faster?

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Professional Assistant Blog

OCTOBER 29, 2008

as your client relationship manager (CRM)? Home About Me Advertise Free ACT! CRM) Video Tutorials By The Professional Assistant on Wednesday, October 29, 2008 Filed Under: Productivity A re you using ACT! If you’re looking to purchase ACT! I am sure that this will beef up your productivity with the system. Whats next?

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Professional Assistant Blog

SEPTEMBER 3, 2008

Home About Me Advertise "Excel"ing to Create Subtotal Row Totals By The Professional Assistant on Wednesday, September 03, 2008 Filed Under: MS-Excel , Organize , Productivity Y our manager sends you an e-mail with a spreadsheet attached. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

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Professional Assistant Blog

FEBRUARY 29, 2008

Finding the right tools to manage your business can be time consuming. Virtual Assistant Manager is a website that I recently stumbled upon which helps you and/or your organization thrive in this type of environment. Easily recording the time spent on each task.

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Professional Assistant Blog

AUGUST 29, 2008

Then, you need to assign tasks to each goal, where you break the goal down into manageable chunks. Narrow them down to the amount that you can manage (usually 3 - 5), but some people can do more or less. Move all of the other tasks to the next day or time that you can tackle them. Next, add a time frame to each task.

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Microsoft Outlook 2008 Cubicle Google Docs 100

Professional Assistant Blog

MARCH 26, 2008

To combat these problems, here are some tips you can follow: Boredom: Ask your manager or fellow colleagues to see if they need help with anything. If others want to waste their time, so be it. Youre there to get paid and get that promotion or raise, so make yourself and your manager proud. Send me your comments!

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Gossip 2008 Google Docs Cubicle 100

Professional Assistant Blog

FEBRUARY 8, 2008

About 90% of my work comes in the form of e-mails, since I want to be able to track anything and everything that managers and fellow staff members send me. To be a little more productive at my job, I thought Id create e-mail templates, which save quite a bit of time in the long run. basis and it usually involves e-mail.

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Professional Assistant Blog

SEPTEMBER 30, 2008

You can even register your cell phone and your managers cell phone as well. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Starting September 30, 2008 , you can register all of your numbers with them. This will help cut down on the annoyances for good.

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Professional Assistant Blog

OCTOBER 31, 2007

Home About Me Advertise Tips on Handling Deadlines By The Professional Assistant on Wednesday, October 31, 2007 Filed Under: Organize , Prioritize , Productivity D o you hate deadlines? Do you feel jittery each time you receive a task that needs to be completed yesterday? They are there to help, since they are managing you.

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Professional Assistant Blog

NOVEMBER 29, 2007

By The Professional Assistant on Thursday, November 29, 2007 Filed Under: Productivity D o you feel like you need a coffee fix every day? Hotel managers and catering companies are also getting rave reviews about good branding quality. Home About Me Advertise A Better Cup of Coffee to be More Productive!

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Professional Assistant Blog

AUGUST 13, 2008

This should help your manager as well. Until next time, T ake care - of your clutter! Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Outlook now will install the selected items that you chose. Check your calendar to see that everything as populated.

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Professional Assistant Blog

JANUARY 29, 2008

Since I help out a staff of 30, which includes 6 managers, I constantly am away from my desk doing different tasks such as going to the printer on the other side of the office or bringing rush items to the mail room. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 I am one of these people.

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Professional Assistant Blog

OCTOBER 31, 2008

Check with your Human Resources Department or manager to see if this falls into your corporate policy. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 You dont want to end up at work and be the only one wearing a costume. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

SEPTEMBER 5, 2008

What would happen if your company gets audited or your manager asks you for an e-mail from a few years ago? This happens to office workers all of the time. Until next time, Take care - of your clutter! What if someone told you that you did something wrong, but you remember sending an e-mail with the correct information?

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Professional Assistant Blog

FEBRUARY 7, 2008

This happens to me from time to time. Since I am an administrative assistant for 30 staff, which includes 6 managers, it can get a little hectic at times. Imagine at times that you are bored out of your mind, going around to other staff members asking for work. Think of ways you can help manage the workload.

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2008 Cubicle Microsoft Outlook Google Docs 100

Professional Assistant Blog

JANUARY 21, 2008

If all else fails, get a supervisor or manager involved. Until next time, Take care - of your clutter! Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 This will help each person think rationally, since when you are upset, you think with your emotions and might say something you regret.

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Professional Assistant Blog

FEBRUARY 13, 2008

This happens to me quite often, since I help about 30 people, including 6 managers. Its either dead quiet or everyone needs you all at the same time. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Do you have too many people coming to you at once asking for your help?

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Professional Assistant Blog

OCTOBER 9, 2008

Then I would create worksheets within each sheet with headings such as: Name Time of Call Reason for Call If you work for more than one manager or you need to track calls for more than one person, you might want to create a heading that states something like "Person Receiving Call" or something along the lines of this.

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Professional Assistant Blog

MARCH 28, 2008

One of the simplest things you can do to help the manager of your dream firm decide if you are right for the job, is to send them a Thank You letter after the interview. But you would be surprised that a simple Thank You letter can win over the hiring manager. Did you attend a few recently? We both had similar skills, education, etc.

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Professional Assistant Blog

SEPTEMBER 10, 2007

Home About Me Advertise Common Courtesy in the Workplace By The Professional Assistant on Monday, September 10, 2007 Filed Under: Organize , Productivity D o you always end up cleaning up after your colleagues? These notions may or may not be true, but its how you are viewed by your manager. Do you neatly put all labels, papers, etc.

2008 100

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Professional Assistant Blog

DECEMBER 3, 2007

By The Professional Assistant on Monday, December 03, 2007 Filed Under: MS-Outlook , Organize , Prioritize , Productivity A re you falling behind on your follow-ups? I sometimes get caught up with work overload at times and dont realize that I forgot to follow up with staff or clients needs.

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Professional Assistant Blog

DECEMBER 5, 2007

By The Professional Assistant on Wednesday, December 05, 2007 Filed Under: Client Service , Networking , Productivity D o you want to help your firm exceed in the business world? Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Home About Me Advertise Want to Blog About Your Work?

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Professional Assistant Blog

SEPTEMBER 8, 2008

You can prioritize your tasks as needed, create goals and even break down larger tasks into manageable chunks. Dont rush - Take the time to make sure youve dotted your Is and crossed your Ts. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Create a to-do list - This one is so important.

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Professional Assistant Blog

FEBRUARY 19, 2008

I would be able to do work without too many interruptions , have quiet time, since the walls and the closed door (at times) would stop the noise from reaching in. I work in a large firm now where it’s mainly an open concept area, with only the managers having their own offices.

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Professional Assistant Blog

OCTOBER 30, 2008

Thats how I get things done around my office, since I work for about 30 staff, which includes 5 managers. to the president, 3 VPs, and the HR manager. I finally created an e-mail outlining what my responsibilities are and how much time it took me to accomplish them - 4 days a month! My suggestion to this is to be persistent.

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Professional Assistant Blog

AUGUST 14, 2008

Here are some features directly from the site: Manage Your Passwords and Log In automatically. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 If you are at the office and all else fails, call your IT department and they can reset your account for you.

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Professional Assistant Blog

DECEMBER 4, 2007

Home About Me Advertise 4 Ways to Cope with Difficult Colleagues By The Professional Assistant on Tuesday, December 04, 2007 Filed Under: Productivity D o you find yourself having to deal with a difficult person in your office? Over time, you will get the hang of dealing with difficult people and will become easier and easier each time.

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Cubicle 2008 2007 Google Docs 100

Professional Assistant Blog

JANUARY 15, 2008

Recently, I started volunteering through my workplace, since they allow us to have a certain amount of time during work hours. I started with helping at a drop-in centre at a Salvation Army location, where other colleagues and one of my managers would serve lunch to people that were down on their luck.

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Professional Assistant Blog

JULY 16, 2008

I did manage to find a site that has seminars listed for all of USA, if thats where you are writing from. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Just a seminar with great information on how to be the BEST Executive Assistant to the President/ CEO.

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Professional Assistant Blog

AUGUST 23, 2007

Home About Me Advertise How to Organize Tasks Effectively By The Professional Assistant on Thursday, August 23, 2007 Filed Under: MS-Outlook , Organize , Prioritize A task here, a task there! Each and every day, Administrative Assistants alike face these challenges from either one or more Managers. When does it ever end?

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Microsoft Outlook 2008 2007 Cubicle 100

Professional Assistant Blog

NOVEMBER 20, 2007

By The Professional Assistant on Tuesday, November 20, 2007 Filed Under: Client Service , Organize , Prioritize , Productivity D id you just get that dream job that you always wanted? Posted on 20 November, 2007 4:03 PM Anonymous I just realized that you covered my point in your blog. Home About Me Advertise Want To Impress Your Boss?

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Professional Assistant Blog

SEPTEMBER 27, 2007

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Posted on 28 September, 2007 7:52 AM Richard Rinyai Hi Linda, Thats a good idea as well. It just looks more professional.

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Professional Assistant Blog

MARCH 20, 2008

Some examples would be managing a company website, creating, editing and writing a company newsletter or creating promotional materials, invitations and brochures for marketing events. Some assistants regularly manage small budgets when planning functions or have bookkeeping responsibilities and work regularly on spreadsheets.

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2008 2007 Cubicle Google Docs 100

Laughing all the Way to Work

MAY 31, 2009

Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. Where's the remote thingy for the PowerPoint? Dealing in real time. ► January (5) Taking the time to acknowledge someone and say tha. " Warning!

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