Professional Assistant Blog

OCTOBER 29, 2008

as your client relationship manager (CRM)? Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Home About Me Advertise Free ACT! CRM) Video Tutorials By The Professional Assistant on Wednesday, October 29, 2008 Filed Under: Productivity A re you using ACT! If you’re looking to purchase ACT!

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Professional Assistant Blog

SEPTEMBER 3, 2008

Home About Me Advertise "Excel"ing to Create Subtotal Row Totals By The Professional Assistant on Wednesday, September 03, 2008 Filed Under: MS-Excel , Organize , Productivity Y our manager sends you an e-mail with a spreadsheet attached. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

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Professional Assistant Blog

FEBRUARY 29, 2008

Finding the right tools to manage your business can be time consuming. Virtual Assistant Manager is a website that I recently stumbled upon which helps you and/or your organization thrive in this type of environment. To find out more of how Virtual Assistant Manager works, click here.

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Professional Assistant Blog

AUGUST 29, 2008

Then, you need to assign tasks to each goal, where you break the goal down into manageable chunks. Narrow them down to the amount that you can manage (usually 3 - 5), but some people can do more or less. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Next, add a time frame to each task.

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Microsoft Outlook 2008 Cubicle Google Docs 100

Professional Assistant Blog

SEPTEMBER 30, 2008

You can even register your cell phone and your managers cell phone as well. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Starting September 30, 2008 , you can register all of your numbers with them. This will help cut down on the annoyances for good.

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Professional Assistant Blog

FEBRUARY 8, 2008

About 90% of my work comes in the form of e-mails, since I want to be able to track anything and everything that managers and fellow staff members send me. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 There are certain tasks that I need to do on a daily, weekly, monthly, etc.

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Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

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Microsoft Outlook Time Zones 2008 Cubicle 100

Professional Assistant Blog

OCTOBER 31, 2007

Home About Me Advertise Tips on Handling Deadlines By The Professional Assistant on Wednesday, October 31, 2007 Filed Under: Organize , Prioritize , Productivity D o you hate deadlines? If they prompt you to get it done right away (if this is not your immediate supervisor), make sure to let your manager know.

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Professional Assistant Blog

AUGUST 13, 2008

This should help your manager as well. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Outlook now will install the selected items that you chose. Check your calendar to see that everything as populated. Heres a post also on using your Microsoft Outlook calendar properly.

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Professional Assistant Blog

NOVEMBER 29, 2007

By The Professional Assistant on Thursday, November 29, 2007 Filed Under: Productivity D o you feel like you need a coffee fix every day? Hotel managers and catering companies are also getting rave reviews about good branding quality. Home About Me Advertise A Better Cup of Coffee to be More Productive!

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Professional Assistant Blog

JANUARY 29, 2008

Since I help out a staff of 30, which includes 6 managers, I constantly am away from my desk doing different tasks such as going to the printer on the other side of the office or bringing rush items to the mail room. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 I am one of these people.

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Professional Assistant Blog

OCTOBER 31, 2008

Check with your Human Resources Department or manager to see if this falls into your corporate policy. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 You dont want to end up at work and be the only one wearing a costume. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

SEPTEMBER 5, 2008

What would happen if your company gets audited or your manager asks you for an e-mail from a few years ago? Post from: Administrative Assistant 2comments for this post Anonymous Ive heard that with VISTA and MS Office 2007 Outlook is being phased out and replace with MS E-mail (not sure of name). Are you familiar with this?

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Professional Assistant Blog

FEBRUARY 7, 2008

Since I am an administrative assistant for 30 staff, which includes 6 managers, it can get a little hectic at times. Think of ways you can help manage the workload. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 This happens to me from time to time.

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Professional Assistant Blog

JANUARY 21, 2008

If all else fails, get a supervisor or manager involved. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 This will help each person think rationally, since when you are upset, you think with your emotions and might say something you regret. Until next time, Take care - of your clutter!

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Professional Assistant Blog

FEBRUARY 13, 2008

This happens to me quite often, since I help about 30 people, including 6 managers. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 By The Professional Assistant on Wednesday, February 13, 2008 Filed Under: Organize , Prioritize , Productivity A re you having difficulty with overcoming a problem?

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Professional Assistant Blog

OCTOBER 9, 2008

Then I would create worksheets within each sheet with headings such as: Name Time of Call Reason for Call If you work for more than one manager or you need to track calls for more than one person, you might want to create a heading that states something like "Person Receiving Call" or something along the lines of this.

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Professional Assistant Blog

SEPTEMBER 10, 2007

Home About Me Advertise Common Courtesy in the Workplace By The Professional Assistant on Monday, September 10, 2007 Filed Under: Organize , Productivity D o you always end up cleaning up after your colleagues? These notions may or may not be true, but its how you are viewed by your manager. Do you neatly put all labels, papers, etc.

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Professional Assistant Blog

MARCH 28, 2008

One of the simplest things you can do to help the manager of your dream firm decide if you are right for the job, is to send them a Thank You letter after the interview. But you would be surprised that a simple Thank You letter can win over the hiring manager. Did you attend a few recently? We both had similar skills, education, etc.

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Professional Assistant Blog

DECEMBER 3, 2007

By The Professional Assistant on Monday, December 03, 2007 Filed Under: MS-Outlook , Organize , Prioritize , Productivity A re you falling behind on your follow-ups? Also, heres a great article about time management. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

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Professional Assistant Blog

DECEMBER 5, 2007

By The Professional Assistant on Wednesday, December 05, 2007 Filed Under: Client Service , Networking , Productivity D o you want to help your firm exceed in the business world? Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Home About Me Advertise Want to Blog About Your Work?

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Professional Assistant Blog

SEPTEMBER 8, 2008

You can prioritize your tasks as needed, create goals and even break down larger tasks into manageable chunks. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Create a to-do list - This one is so important. Having a to-do list will help you figure out what you need to get done.

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Professional Assistant Blog

FEBRUARY 19, 2008

I work in a large firm now where it’s mainly an open concept area, with only the managers having their own offices. We strive for an “open door” policy, but of course, there are times when the managers hold meetings or make phone calls and have their door closed.

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Professional Assistant Blog

DECEMBER 4, 2007

Home About Me Advertise 4 Ways to Cope with Difficult Colleagues By The Professional Assistant on Tuesday, December 04, 2007 Filed Under: Productivity D o you find yourself having to deal with a difficult person in your office? Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010

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Cubicle 2008 2007 Google Docs 100

Professional Assistant Blog

AUGUST 14, 2008

Here are some features directly from the site: Manage Your Passwords and Log In automatically. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 If you are at the office and all else fails, call your IT department and they can reset your account for you.

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Professional Assistant Blog

JANUARY 15, 2008

I started with helping at a drop-in centre at a Salvation Army location, where other colleagues and one of my managers would serve lunch to people that were down on their luck. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 This is great, but I still try to do this outside of work.

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Professional Assistant Blog

OCTOBER 30, 2008

Thats how I get things done around my office, since I work for about 30 staff, which includes 5 managers. to the president, 3 VPs, and the HR manager. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 My suggestion to this is to be persistent. Thats how I ended up getting my current job.

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Professional Assistant Blog

JULY 16, 2008

I did manage to find a site that has seminars listed for all of USA, if thats where you are writing from. Converted to Blogger by Blogger Templates © Content by Richard Rinyai 2007-2010 Just a seminar with great information on how to be the BEST Executive Assistant to the President/ CEO.

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Professional Assistant Blog

AUGUST 23, 2007

Home About Me Advertise How to Organize Tasks Effectively By The Professional Assistant on Thursday, August 23, 2007 Filed Under: MS-Outlook , Organize , Prioritize A task here, a task there! Each and every day, Administrative Assistants alike face these challenges from either one or more Managers. When does it ever end?

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Professional Assistant Blog

NOVEMBER 20, 2007

By The Professional Assistant on Tuesday, November 20, 2007 Filed Under: Client Service , Organize , Prioritize , Productivity D id you just get that dream job that you always wanted? Posted on 20 November, 2007 4:03 PM Anonymous I just realized that you covered my point in your blog. Home About Me Advertise Want To Impress Your Boss?

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Professional Assistant Blog

SEPTEMBER 27, 2007

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Posted on 28 September, 2007 7:52 AM Richard Rinyai Hi Linda, Thats a good idea as well. It just looks more professional.

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Professional Assistant Blog

MARCH 20, 2008

Some examples would be managing a company website, creating, editing and writing a company newsletter or creating promotional materials, invitations and brochures for marketing events. Some assistants regularly manage small budgets when planning functions or have bookkeeping responsibilities and work regularly on spreadsheets.

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Professional Assistant Blog

NOVEMBER 1, 2007

Home About Me Advertise Cubicle Etiquette 101 By The Professional Assistant on Thursday, November 01, 2007 Filed Under: Office Gossip , Productivity D o you find that your colleagues are hovering around you when youre on the phone? If you would like more tips such as these, please read my articles on gossiping in the workplace.

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Professional Assistant Blog

SEPTEMBER 13, 2007

Home About Me Advertise What Its Like to be a Male Admin By The Professional Assistant on Thursday, September 13, 2007 Filed Under: H ere is a little blurb about myself in an article that I wrote recently: Being a male administrative assistant in a predominantly female profession is something everyone asks me about.

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Professional Assistant Blog

JULY 22, 2008

What I discovered is a time saver and e-mail management tool that is a best-kept secret. I have written previously that to manage my work e-mail better I asked friends and family to send e-mails to my home rather than work. You will notice your Inbox will be less crowded and easier to manage.

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Laughing all the Way to Work

JULY 11, 2009

The problem that sometimes occurs with sharing with current co-workers is it can turn into office gossip. Where's the remote thingy for the PowerPoint? Confessions of a Micro-Manager ► September (3) The Advertising Game Atlanta, Georgia: The City that Smiles We live in an Acronym Happy World. Minute taking made easier.

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IAAP Time Zones Administrative Professionals International 100

Laughing all the Way to Work

JULY 5, 2009

I wouldnt recommend talking about a co-worker with someone at the office or it ends up being gossip and spreads a bad feeling about that person. Where's the remote thingy for the PowerPoint? ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" ► February (5) We did it Canada!

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