Professional Assistant Blog

JANUARY 14, 2008

Another point I would like to stress is to archive your e-mails for a certain period of time that either you or your company feels would be appropriate. You never know when someone would come back to you and tell you that they didn’t ask you to do a certain task. At least you will have proof of it.

2008 100

2008 Cubicle Google Docs 2007 100

Laughing all the Way to Work

JULY 9, 2010

Before I left I went over my checklists a few times to make sure I had everything and it was stress free each day as I reviewed the lists and checked off the items to bring. The meetings were stress free and I was able to depend on my checklists and templates. It will make my life easier.

Time Zones 100

Time Zones IAAP Holidays International 100

Laughing all the Way to Work

JANUARY 31, 2010

I sent another assistant a comical card about being stressed out at work. We work in a very busy office so it was a nice surprise for her to receive it and helped put the stress of the office in perspective. She loved it! I dont often promote any businesses from my blog, but I thought this one was worth talking about.

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Laughing all the Way to Work

JULY 16, 2010

.© Copyright Patricia Robb 2010 16 July, 2010 Guest Blog by Alexis Bonari: 10 Easy Ways to Check and Maximize Time Management Photo from Flickr: Public Domain It’s not always about giving the boss her money’s worth – sometimes, it just feels great to know that work time is being managed well.

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

MARCH 20, 2010

Many times I am so thankful I had that quick chat or read that email that I was copied on as that was the exact information I needed when they were away. Having a buddy can take some of the stress off and give you assurance that you have someone you can depend on. Yes, it is always nice to have a work buddy.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Service Untitled

NOVEMBER 10, 2010

. - Global advantages – Different time zones can save money if only needing one shift. Working in call centers are extremely stressful jobs with sophisticated technology and supervisor pressure forcing employees to move from one angry customer to the next without any time to take a breather.

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Postal Service Expenses Customer Service Social Media 40

Professional Assistant Blog

MARCH 10, 2008

Our lives are increasingly hectic and we are bombarded by so much stuff on a daily basis that learning to be productive, so as to handle the stresses of modern life, is a wise move. It’s understandable this has come about. And that’s just for your personal life.

2008 100

2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

JANUARY 7, 2008

In my particular field (Publishing), it can be very stressful when your boss asks you to fax something right away, since the time difference is substantial at times and you need to figure out how to decipher a fax number. I had the same trouble in the past, since I have to fax quite a few documents to clients on a regular basis.

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Fax International Phones 2008 100

Laughing all the Way to Work

OCTOBER 4, 2008

Posted by Patricia Robb at 11:37 AM Labels: Administrative Assistant , kings and queens of the office , problems , professional assistant , royalty , stresses at work Reactions: Newer Post Older Post Home Join me for a Webinar, Sept. Perhaps even on a little royalty as you pass their way. 5, 2010 at 12 p.m.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

DECEMBER 19, 2009

Much easier than searching in Outlook and less stressful. The good thing about keeping them all in a central spot is I always know where the paperwork is and can easily grab it when I need it. When a meeting is finalized, I put the scheduling sheet in a completed file.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

JULY 29, 2009

Humour is a powerful stress reliever if done in good taste, but timing is everything. Its not that Im funny, because Im not, but I find a lot of things funny. Both of these positions were in the busiest offices I have ever worked in, but when the going gets tough, humour seems to abound!

Time Zones 100

Time Zones IAAP Holidays International 100

Laughing all the Way to Work

MARCH 29, 2009

An interview can be as stressful on those conducting it as on the person being interviewed if the conversation does not flow. A firm but short handshake is all it takes. Be prepared in the interview with your own questions too. I always like the interview to be a conversation, with both sides talking.

Time Zones 100

Time Zones Resume IAAP Interviewing 100

Laughing all the Way to Work

SEPTEMBER 6, 2008

If I forgot to bring my laptop with me to a meeting out of town, that would be an almost disaster for me because I prepare my minutes ahead of time on my computer and basically all I have to do at the meeting is fill in the blanks. Another thing to put on your checklist if you are using a laptop is a memory stick.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

DECEMBER 12, 2008

One of the things they stressed was to hire well. My former boss gave me an excellent reference on paper and by phone. A good reference can go a long way towards getting your next job. I read an interesting article on what management can do to prevent lay offs. They advised not to be so quick to hire someone just to fill the position.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Professional Assistant Blog

MARCH 6, 2008

Lifes too short to stress out! Until next time, T ake care - of your clutter! You can also check out an article I wrote on " 4 Ways to Cope with Difficult Colleagues " I hope that Ive at least shed some light on your situation and hope that things can get resolved one way or another.

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Gossip 2008 Cubicle 2007 100

Laughing all the Way to Work

OCTOBER 10, 2008

You will also feel more in control of the situation and less stressed. Keeping yourself organized will give your boss assurance that everything is under control and they will feel more secure that you are handling things for them.

Time Zones 100

Time Zones IAAP 2008 International 100

Laughing all the Way to Work

JUNE 14, 2009

This does increase the preparation time, but on the day of the meeting it goes very smoothly with no stress. Then it is a simple matter of filling in the blanks on the day of the meeting. To prepare a minute template simply use your agenda and put it in minute format.

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Agenda Time Zones IAAP Calendars 100

Laughing all the Way to Work

NOVEMBER 22, 2008

Perhaps we put a lot of the stress on ourselves because we feel that every e-mail has to be replied to immediately. When I have spoken to people who are extremely frustrated about the back and forth of e-mail, I have to wonder why they felt they needed to answer it so urgently in the first place.

Time Zones 100

Time Zones IAAP International 2008 100

Laughing all the Way to Work

FEBRUARY 20, 2010

Minute taking definitely isnt easy, but it doesnt have to be stressful. Below are a few tips so the task is not as daunting: Filling in the blanks I take minutes on a laptop so it is easy to make a template ahead of time which is based on the agenda. Lets enjoy our day together.©

Time Zones 100

Time Zones Agenda IAAP 2010 100

Laughing all the Way to Work

JANUARY 19, 2009

Tools Options Preferences E-mail Options Advanced E-mail Options Unclick “Suggest names while completing To, cc and bcc…&# My life is much simply now with less stress. I shut it off! January 20, 2009 Foley-In-Charge said. Sorry it took me so long to respond to this one. I really like the number 1- team player issue.

Time Zones 100

Time Zones IAAP 2009 International 100

Professional Assistant Blog

AUGUST 30, 2007

Now you can show your boss the new presentation that they were asking for, without getting your stress level up. Until next time, Take care - of your clutter! You might need to do some formatting on Powerpoint, since it only allows for so many rows.

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PowerPoint Google Docs Cubicle 2008 100