Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook

Professional Assistant Blog

Do you have trouble trying to figure out the time zone for each meeting in Microsoft Outlook ? Since Outlook only allows for one time zone to be added to the persons calendar , this makes it a little difficult. You can now add in the meeting details for this time zone.

Who Called? Use A Phone Call Log!

Professional Assistant Blog

Use A Phone Call Log! By The Professional Assistant on Thursday, October 09, 2008 Filed Under: MS-Excel , Organize , Productivity D o you find that when you receive phone calls or voice mail messages, you cant remember who called, what time they called, who they were trying to call, etc? This happens to everyone from time to time. If youre looking for a business phone system , check out the PBXs that are currently on the market.

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Trying to Phone/Fax Internationally?

Professional Assistant Blog

Home About Me Advertise Trying to Phone/Fax Internationally? In my particular field (Publishing), it can be very stressful when your boss asks you to fax something right away, since the time difference is substantial at times and you need to figure out how to decipher a fax number. I found a great website called Time and Date.com. Then you just enter the phone or fax number in the third section. Otherwise, you’ll get a busy signal each and every time.

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How to Deal with Inconsiderate Co-Workers

Professional Assistant Blog

Do you want to walk over to their cubicle while their talking loudly on the phone and give them a piece of your mind? This happens to the best of us all of the time. Shes always humming, whistling, talking loudly on the phone, laughing hysterically (who knows at what?),

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Get Rid of Junk Faxes & Telemarketers - For Good!

Professional Assistant Blog

By The Professional Assistant on Tuesday, September 30, 2008 Filed Under: Productivity D o you receive junk mail, junk faxes and the occasional irritating phone call from telemarketers? Do you even receive voice mails that are left by people trying to sell you something, but you didn’t even hear the phone ring? This happens to everyone, all the time. This hurts your productivity and consumes quite a bit of time each and every day.

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Do Not Disturb - Training In Progress

Professional Assistant Blog

When youre on a phone call, do people hover over you? You dont want people coming up to you, hovering and waiting for you to put down the phone for a few seconds to let them know that you are in a training session. Until next time, Take care - of your clutter!

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How to Cope With Co-Workers Arguing

Professional Assistant Blog

Home About Me Advertise How to Cope With Co-Workers Arguing By The Professional Assistant on Monday, January 21, 2008 Filed Under: Meetings , Productivity Y ou’re on the phone with a client and an argument breaks out between two of your colleagues. Until next time, Take care - of your clutter!

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10 Apps for Administrative Productivity and Organization

Office Dynamics

To-Do List Apps: Long on to-dos and short on time? Enter your habits, tasks, and hobbies into a to-do list app such as SuperNote , Wunderlist or Timeful. Timeful will suggest the optimal time to complete them. This smart app even “learns” your schedule and adapts to your busy and available times. You can update statuses, track time and tasks, and get real-time updates on all your projects. I use the Time Zone Converter by TimeAndDate.

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Creating Your Freedom Business - Expert Panel Shares Tips (Part 3)

Productive & Organized

I let my peeps know where I am (and the time. times I've been back & forth between Kauai and the mainland, it's. I have a data package on my phone and tablet so I can work from anywhere regardless of Wifi. Got time for a spa massage?

2013 203

Pros and Cons of virtual meetings

Practically Perfect PA

With the introduction of virtual meetings and teleconferencing people can communicate with each other in different time zones and locations very easily and a great deal cheaper than the cost of a flight. Pros: Multiple locations across all time zones. Pin It.

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Pros and Cons of virtual meetings

Practically Perfect PA

With the introduction of virtual meetings and teleconferencing people can communicate with each other in different time zones and locations very easily and a great deal cheaper than the cost of a flight. Pros: Multiple locations across all time zones. Pin It.

2012 148

Your business travel tips

Practically Perfect PA

Essentially you can send your boss off with a paperless itinerary as everything can be viewed on their phone via the App – no more lugging around extra papers when travelling. Enter all travel details at appropriate times in his/her Outlook calendar, if used.

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Management Practices That Make Employees Quit

On The Job

So it’s time to break the bad habits that are making you a terrible manager. You make them answer emails or phone calls at night and on weekends. You don’t think they need a day off after they’ve returned exhausted from business travel across different time zones.

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Virtues of going Virtual: Working whilst on holiday

Practically Perfect PA

One of the reasons I became a Virtual Assistant was the flexibility to allow me to travel for longer periods of time, I now have the freedom of being able take my laptop and work from any location around the world.

2014 145

My Favourites

Laughing all the Way to Work

Here are some of My Favourites with their corresponding links. Some of these I use on an almost daily basis.

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How to organise the perfect conference call

Practically Perfect PA

How do we make sure we organise a perfect conference call every time? Select a suitable time and date for everyone involved. Firstly, think about your executive – when is the best time of day for them? Do ask if they are in a different time zone to you.

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What should you expect from your business travel provider?

Practically Perfect PA

Booking business travel is a core part of our role so working with a good travel management company can save us so much time and ultimately our organisation money! Save time and money. Airline phones are overwhelmed and there are long queues at the airport desk, what can you do?

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Tech Choices for the On-the-Road Office

Office Dynamics

These days, many employees and entrepreneurs find themselves working outside the traditional office and on the road at least some of the time. A single charge can provide 20 hours of talk time and last up to 13 days. Until recently, this was time a-wasting.

2015 145

Ultimate travel itinerary

Practically Perfect PA

Additionally if you have equipped your manager with all of the information they need to deal with any emergencies, they will be able to cope without you being there to help, particularly if they are in a different time zone.

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The Freedom to Work from Anywhere: Your Virtual Business Tips (Part 4)

Productive & Organized

No matter if you are crossing over multiple time zones or simply want to be able to go to the park and work outside, creating your freedom is possible. I like having a long battery life and having the full functionality of the Windows Platform on my phone.

2013 151

Admin in the Spotlight: Interview with Lynn Holgate, 2010 Stevie.

Laughing all the Way to Work

New South Wales Australia Time) Turning Soft Skills Into Tangible and Recognizable Skills That You Can (and Should) Bring to The Office Conference December 6/7, 2010, Gold Coast, QLD, Australia IQPC’s 8th Executive and Personal Assistant Summit is on again in 2010! Dealing in real time.

2010 141

Admin Buddies

Laughing all the Way to Work

If it is a planned time off then you can meet with your buddy and give them any instructions or information they will need to handle in your absence and any contact names and numbers. When the time off is unplanned it is more critical to have this information available with easy access.

2010 141

Dealing in real time.

Laughing all the Way to Work

© Copyright Patricia Robb 2010 13 February, 2010 Dealing in real time. Think about it the next time you give someone a timeline. Dealing in real time. ► January (5) Taking the time to acknowledge someone and say tha.

2010 141

The ultimate app guide for assistants

Practically Perfect PA

The app also gives access to real-time departure information, delays and gate numbers. This app allows you to enter all of your trip information including flight times, hotel reservations etc. Meetup Time Lite: Free.

2013 178

Great Apps for Assistants

Practically Perfect PA

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). The app also gives access to real-time departure information, delays and gate numbers. You enter all of your trip information including flight times, hotel reservations etc. I use the website all the time so it is helpful having the app on my phone.

2012 133

A twelve step program to survive as an Admin

Laughing all the Way to Work

If you have treated anyone unfairly, take the time to apologize and try to make things right. Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. Dealing in real time.

2009 141

We don't know what we don't know

Laughing all the Way to Work

New South Wales Australia Time) Turning Soft Skills Into Tangible and Recognizable Skills That You Can (and Should) Bring to The Office Conference December 6/7, 2010, Gold Coast, QLD, Australia IQPC’s 8th Executive and Personal Assistant Summit is on again in 2010! Dealing in real time.

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Whose meeting is it anyway?

Laughing all the Way to Work

This person is also responsible for making sure the agenda is sent out on time and will need to set a reminder to the meeting Chair to make sure that is done. Dealing in real time. ► January (5) Taking the time to acknowledge someone and say tha.

2010 130

When your boss arranges meetings behind your back.

Laughing all the Way to Work

That makes it difficult when I am supposed to be organizing his calendar, but since I am responsible to organize his time and in spite of my frustration, I have to make it work. Dealing in real time. ► January (5) Taking the time to acknowledge someone and say tha.

2010 130

What should you expect from your business travel provider?

Practically Perfect PA

Booking business travel is a core part of our role so working with a good travel management company can save us so much time and ultimately our organisation money! Save time and money. Airline phones are overwhelmed and there are long queues at the airport desk, what can you do?

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What should you expect from your business travel provider?

Practically Perfect PA

Booking business travel is a core part of our role so working with a good travel management company can save us so much time and ultimately our organisation money! Save time and money. Airline phones are overwhelmed and there are long queues at the airport desk, what can you do?

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Great Apps for Assistants

Practically Perfect PA

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). The app also gives access to real-time departure information, delays and gate numbers. You enter all of your trip information including flight times, hotel reservations etc. I use the website all the time so it is helpful having the app on my phone.

2012 124

Introducing The Administrative Bloopers Blog

Laughing all the Way to Work

New South Wales Australia Time) Turning Soft Skills Into Tangible and Recognizable Skills That You Can (and Should) Bring to The Office Conference December 6/7, 2010, Gold Coast, QLD, Australia IQPC’s 8th Executive and Personal Assistant Summit is on again in 2010! Dealing in real time.

2010 130

Warning! Warning! Incoming text message.

Laughing all the Way to Work

Sometimes I wish I had something to warn me when I am with someone with a cell phone so I can know that we are going to be interrupted. I find it frustrating when people either text while in a conversation or are constantly taking phone calls. Apparently not, when its by phone.

2009 130

16 Easy and Effective Morning Mood Boosters for Non-Morning Person

Dumb Little Man

If you are not a morning person, you’d agree that there is no better time for you to murder someone than in the morning when they force you to wake up. Our body has needs and biological clocks ensure that it gets what it needs on time. Big time. Avoid Looking at Your Phone.

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Atlanta, Georgia: The City that Smiles

Laughing all the Way to Work

New South Wales Australia Time) Turning Soft Skills Into Tangible and Recognizable Skills That You Can (and Should) Bring to The Office Conference December 6/7, 2010, Gold Coast, QLD, Australia IQPC’s 8th Executive and Personal Assistant Summit is on again in 2010! Dealing in real time.

2009 130

Laughing All the Way to Work: A Survival Blog for Today's.

Laughing all the Way to Work

New South Wales Australia Time) Turning Soft Skills Into Tangible and Recognizable Skills That You Can (and Should) Bring to The Office Conference December 6/7, 2010, Gold Coast, QLD, Australia IQPC’s 8th Executive and Personal Assistant Summit is on again in 2010! Dealing in real time.

2009 130

Training On-line

Laughing all the Way to Work

The last online course I took was under $70 and was interactive using both the computer and a speaker phone for audio. Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back.

A funny thing happened on the way to the office.

Laughing all the Way to Work

New South Wales Australia Time) Turning Soft Skills Into Tangible and Recognizable Skills That You Can (and Should) Bring to The Office Conference December 6/7, 2010, Gold Coast, QLD, Australia IQPC’s 8th Executive and Personal Assistant Summit is on again in 2010! Dealing in real time.

2009 130

Colour Coding Works.

Laughing all the Way to Work

When you are busy, busy and dont have time to think, having two or three colours to choose from will help make things easier. Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back.

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