Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook

Professional Assistant Blog

Do you have trouble trying to figure out the time zone for each meeting in Microsoft Outlook ? Since Outlook only allows for one time zone to be added to the persons calendar , this makes it a little difficult. You can now add in the meeting details for this time zone.

Who Called? Use A Phone Call Log!

Professional Assistant Blog

Use A Phone Call Log! By The Professional Assistant on Thursday, October 09, 2008 Filed Under: MS-Excel , Organize , Productivity D o you find that when you receive phone calls or voice mail messages, you cant remember who called, what time they called, who they were trying to call, etc? This happens to everyone from time to time. If youre looking for a business phone system , check out the PBXs that are currently on the market.

10 Apps for Administrative Productivity and Organization

Office Dynamics

To-Do List Apps: Long on to-dos and short on time? Enter your habits, tasks, and hobbies into a to-do list app such as SuperNote , Wunderlist or Timeful. Timeful will suggest the optimal time to complete them. This smart app even “learns” your schedule and adapts to your busy and available times. You can update statuses, track time and tasks, and get real-time updates on all your projects. I use the Time Zone Converter by TimeAndDate.

2017 60

Trying to Phone/Fax Internationally?

Professional Assistant Blog

Home About Me Advertise Trying to Phone/Fax Internationally? In my particular field (Publishing), it can be very stressful when your boss asks you to fax something right away, since the time difference is substantial at times and you need to figure out how to decipher a fax number. I found a great website called Time and Date.com. Then you just enter the phone or fax number in the third section. Otherwise, you’ll get a busy signal each and every time.

Creating Your Freedom Business - Expert Panel Shares Tips (Part 3)

Productive & Organized

I let my peeps know where I am (and the time. times I've been back & forth between Kauai and the mainland, it's. I have a data package on my phone and tablet so I can work from anywhere regardless of Wifi. Got time for a spa massage?

2013 68

How to organise the perfect conference call

Practically Perfect PA

How do we make sure we organise a perfect conference call every time? Select a suitable time and date for everyone involved. Firstly, think about your executive – when is the best time of day for them? Do ask if they are in a different time zone to you.

2014 77

Tech Choices for the On-the-Road Office

Office Dynamics

These days, many employees and entrepreneurs find themselves working outside the traditional office and on the road at least some of the time. A single charge can provide 20 hours of talk time and last up to 13 days. Until recently, this was time a-wasting.

2015 85

How to Deal with Inconsiderate Co-Workers

Professional Assistant Blog

Do you want to walk over to their cubicle while their talking loudly on the phone and give them a piece of your mind? This happens to the best of us all of the time. Shes always humming, whistling, talking loudly on the phone, laughing hysterically (who knows at what?),

2008 11

Administrative Procedures Manual - Does Your Department Need One?

Professional Assistant Blog

Do you find that your staff are not being consistent with their memos, e-mails , the way they answer the phone , etc.? Someone needs to take over your responsibilities during that time. Until next time, Take care - of your clutter!

2008 11

The ultimate app guide for assistants

Practically Perfect PA

The app also gives access to real-time departure information, delays and gate numbers. This app allows you to enter all of your trip information including flight times, hotel reservations etc. Meetup Time Lite: Free.

2013 116

Ultimate travel itinerary

Practically Perfect PA

Additionally if you have equipped your manager with all of the information they need to deal with any emergencies, they will be able to cope without you being there to help, particularly if they are in a different time zone.

Pros and Cons of virtual meetings

Practically Perfect PA

With the introduction of virtual meetings and teleconferencing people can communicate with each other in different time zones and locations very easily and a great deal cheaper than the cost of a flight. Pros: Multiple locations across all time zones. Pin It.

Cubicle Etiquette 101

Professional Assistant Blog

Home About Me Advertise Cubicle Etiquette 101 By The Professional Assistant on Thursday, November 01, 2007 Filed Under: Office Gossip , Productivity D o you find that your colleagues are hovering around you when youre on the phone? If you work in a cubicle, here are some guidelines to follow for good cubicle etiquette: You see the person you wish to talk to on the phone. If you need to talk on the phone, make sure that you keep your voice to a lower volume.

The Freedom to Work from Anywhere: Your Virtual Business Tips (Part 4)

Productive & Organized

No matter if you are crossing over multiple time zones or simply want to be able to go to the park and work outside, creating your freedom is possible. I like having a long battery life and having the full functionality of the Windows Platform on my phone.

2013 53

Are You Too Busy for The Most Important Partner In Your Office? The Importance of Daily Huddles

Office Dynamics

99% of the time these are dismissed as not important. I’ve asked several times to have these 2-5 minute huddles and I was told, ‘I’m too busy – figure it out.’”. They see having to take time with their assistant as a barrier or time waster.

2015 89

Great Apps for Assistants

Practically Perfect PA

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). The app also gives access to real-time departure information, delays and gate numbers. You enter all of your trip information including flight times, hotel reservations etc. I use the website all the time so it is helpful having the app on my phone.

2012 27

Great Apps for Assistants

Practically Perfect PA

Both times I’ve replaced my phone as quickly as is humanly possible because I am just lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!). The app also gives access to real-time departure information, delays and gate numbers. You enter all of your trip information including flight times, hotel reservations etc. I use the website all the time so it is helpful having the app on my phone.

2012 27

Get Rid of Junk Faxes & Telemarketers - For Good!

Professional Assistant Blog

By The Professional Assistant on Tuesday, September 30, 2008 Filed Under: Productivity D o you receive junk mail, junk faxes and the occasional irritating phone call from telemarketers? Do you even receive voice mails that are left by people trying to sell you something, but you didn’t even hear the phone ring? This happens to everyone, all the time. This hurts your productivity and consumes quite a bit of time each and every day.

16 Easy and Effective Morning Mood Boosters for Non-Morning Person

Dumb Little Man

If you are not a morning person, you’d agree that there is no better time for you to murder someone than in the morning when they force you to wake up. Our body has needs and biological clocks ensure that it gets what it needs on time. Big time. Avoid Looking at Your Phone.

2016 37

Travel Itineraries

Practically Perfect PA

Additionally if you have equipped your manager with all of the information they need to deal with any emergencies, they will be able to cope without you being there to help, particularly if they are in a different time zone. If your Director has a smart phone or tablet then do make use of online city guide apps. A well organised travel itinerary is an essential service that assistants can provide for their managers.

Creating Happy Customers: 3 High Impact, Low-Cost Techniques That will Make ‘Em Smile

Small Business CEO

Don’t have a lot of time or money, or you simply aren’t sure how to get started? Here are three low-cost, high impact tips you can use to help improve your site’s customer service capabilities while generating more conversions at the same time.

2011 16

Most Irritating Habits of Co-Workers

Professional Assistant Blog

Do they end up talking loud on the phone while you are trying to do some work? Until next time, Take care - of your clutter! Home About Me Advertise Most Irritating Habits of Co-Workers By The Professional Assistant on Monday, November 19, 2007 Filed Under: Productivity D o you find yourself among co-workers that are not respectful of your privacy? Are you being bombarded with people walking up to your cubicle and dont have the decency to see that you are busy?

Do Not Disturb - Training In Progress

Professional Assistant Blog

When youre on a phone call, do people hover over you? You dont want people coming up to you, hovering and waiting for you to put down the phone for a few seconds to let them know that you are in a training session. Until next time, Take care - of your clutter!

10 E-mail Etiquette Pet Peeves and How to Handle Them

Office Dynamics

So how many times have you read or written an email today? Some time ago, we asked readers for a list of their pet peeves with emails. Nothing wastes more of my time than an email that rambles on about everything, or looks like a page out of ‘War and Peace’.”. The “oops” factor: If you need more than two paragraphs to cover your topic, you’re better off using the phone, or attaching a Word* file. Pet peeve: Incorrect time and date references.

How to Cope With Co-Workers Arguing

Professional Assistant Blog

Home About Me Advertise How to Cope With Co-Workers Arguing By The Professional Assistant on Monday, January 21, 2008 Filed Under: Meetings , Productivity Y ou’re on the phone with a client and an argument breaks out between two of your colleagues. Until next time, Take care - of your clutter!

What should you expect from your business travel provider?

Practically Perfect PA

Booking business travel is a core part of our role so working with a good travel management company can save us so much time and ultimately our organisation money! Save time and money. Airline phones are overwhelmed and there are long queues at the airport desk, what can you do?

4 Ways to Cope with Difficult Colleagues

Professional Assistant Blog

At times, I would think to myself, “If I could only talk to them.&# Over time, you will get the hang of dealing with difficult people and will become easier and easier each time. Until next time, Take care - of your clutter! Home About Me Advertise 4 Ways to Cope with Difficult Colleagues By The Professional Assistant on Tuesday, December 04, 2007 Filed Under: Productivity D o you find yourself having to deal with a difficult person in your office?

2007 18

Why I love my job?

Laughing all the Way to Work

Sometimes doing something that is a little outside our comfort zone ends up being just right. We spend too much time at work for it to be boring and ho hum all day long. Dealing in real time. ► January (5) Taking the time to acknowledge someone and say tha.

2008 11

Need to Change Excel Details from Vertical to Horizontal or Vice.

Professional Assistant Blog

Believe me, this happened to me a few times and it took me quite a bit of time to get this done, before I discovered the Transpose function in Excel. Until next time, Take care - of your clutter!

2008 11

Sync Your Hand Held Device

Professional Assistant Blog

In the near future, Blackberries, Apple iCals and many different types of phones will be supported on this software as well. Until next time, Take care - of your clutter! Home About Me Advertise Sync Your Hand Held Device By The Professional Assistant on Thursday, November 15, 2007 Filed Under: Networking , Organize , Productivity , Travel A re you looking for software that can synchronize most of your hand held devices?

My Favourites

Laughing all the Way to Work

Here are some of My Favourites with their corresponding links. Some of these I use on an almost daily basis.

Virtues of going Virtual: Working whilst on holiday

Practically Perfect PA

One of the reasons I became a Virtual Assistant was the flexibility to allow me to travel for longer periods of time, I now have the freedom of being able take my laptop and work from any location around the world.

Blogging Here and There - Part 2

Professional Assistant Blog

Home About Me Advertise Blogging Here and There - Part 2 By The Professional Assistant on Thursday, April 24, 2008 Filed Under: A s you may have noticed, I havent been posting any articles for quite some time now. I do apologize for this, but my life has been really busy lately and unfortunately, could not share my thoughts with you during this time. Until next time, T ake care - of your clutter!

Do You Have a Pen?

Professional Assistant Blog

This has happened to me quite a few times in the past. It’s so important to carry a pen with you at all times, since you never know when you are going to need to use it. Most of the time, I do carry a pen with me, even if I leave my desk only for a few minutes. It’s the times that I forget (which are rare) that I need a pen. Until next time, Take care - of your clutter! Home About Me Advertise Do You Have a Pen?

Managing your Boss's Inbox

Laughing all the Way to Work

I can hardly keep up with my own e-mails at times let alone someone elses account, but that is part of my job. Many times I need to proof text and comment with my thoughts before he even looks at it. You dont want them to be surprised to find out they have a speaking engagement and havent had time to prepare. Schedule a time to troll My boss calls it trolling when I go through his e-mail account and that is a good way to describe it. Dealing in real time.

Calculation of Discounts in Excel

Professional Assistant Blog

Until next time, Take care - of your clutter! Home About Me Advertise Calculation of Discounts in Excel By The Professional Assistant on Tuesday, August 21, 2007 Filed Under: MS-Excel H ave you ever wondered how to calculate discounts on certain products/services that you or your firm offers? One of my colleagues had this dilemma a few days ago. I tried searching around for an answer on Google, but no luck.

Labelling The Features In Microsoft Word

Professional Assistant Blog

Until next time, Take care - of your clutter! Home About Me Advertise Labelling The Features In Microsoft Word By The Professional Assistant on Thursday, September 04, 2008 Filed Under: MS-Word , Productivity D o you create letters or labels in Microsoft Word ?

Using Subtotals Function in Microsoft Excel

Professional Assistant Blog

Until next time, Take care - of your clutter! Home About Me Advertise Using Subtotals Function in Microsoft Excel By The Professional Assistant on Wednesday, January 30, 2008 Filed Under: MS-Excel , Productivity D o you have a Microsoft Excel spreadsheet where you have firm names and figures?

Finding The Best Travel Deals - Online!

Professional Assistant Blog

Until next time, Take care - of your clutter! Home About Me Advertise Finding The Best Travel Deals - Online! By The Professional Assistant on Tuesday, October 06, 2009 Filed Under: Meetings , Research , Travel A re you trying to book a flight, hotel or car rental for your manager? Do you feel like you are going to lots of websites to find the best deal? I originally wrote a post on this entitled " Travel Plans " explaining that you can use Travelocity and Expedia to find the best deals.

"Checking In" to a Better Flight

Professional Assistant Blog

The time finally comes when your boss is flying out to that all important business trip. They forget to do their own flight check-in and dont have time, so they call you up and ask you to do it. Until next time, Take care - of your clutter!