Technology of the week: Time Zone Ninja

Practically Perfect PA

This week’s Technology of the Week: Time Zone Ninja What is Time Zone Ninja? Time Zone Ninja is a straightforward tool that helps you schedule international meetings. What does Time Zone Ninja do?

Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook

Professional Assistant Blog

Do you have trouble trying to figure out the time zone for each meeting in Microsoft Outlook ? I am currently in the process of doing this for one of my managers. Since Outlook only allows for one time zone to be added to the persons calendar , this makes it a little difficult.

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Communicating With Your Manager

Office Dynamics

So, if that executive could make time for me, anyone can do this. This is the best advice you will ever receive on how to build a strategic partnership with your executive, manage their day, and stay on top of the volumes of tasks and projects you have to handle.

2015 223

How Guy Kawasaki Manages His Social Media Presence

Ian's Messy Desk

It is a good insight into how “one” person, Guy Kawasaki , manages a large social-media presence. Many people ask me how I manage my social media accounts (and others make stuff up rather than figure out what I do). This is likely to pop-up all over the web.

Confessions of a Micro-Manager

Laughing all the Way to Work

© Copyright Patricia Robb 2010 4 October, 2009 Confessions of a Micro-Manager Who would want to work for a micro-manager? Here are some reasons I think managers can get possessive: Im not sure I can trust you. I never wanted to be a manager. Dealing in real time.

2009 130

Management Practices That Make Employees Quit

45 Things

People leave managers A Gallup poll of more than 1 million employed U.S. People leave managers, not companies. In the end, turnover is mostly a manager issue,” Gallup reports. So it’s time to break the bad habits that are making you a terrible manager.

2014 89

9 Step Process To Manage Your Remote Team

Office Dynamics

However, managing a remote team requires a framework that needs to allow for all team members across different time zones to collaborate effectively. A simple solution to this problem is to use a project management system that helps capture all your ideas in one place.

2016 154

14 Problems Freelancers Usually Face

Dumb Little Man

You are your own manager and boss, but there are quite a few problems as well. Different time zones Freelancers can work with clients from different parts of the world as long as they can speak one language. […]. Freelance has its pros and cons.

2015 285

Virtues of going Virtual: Working whilst on holiday

Practically Perfect PA

One of the reasons I became a Virtual Assistant was the flexibility to allow me to travel for longer periods of time, I now have the freedom of being able take my laptop and work from any location around the world.

2014 206

Who is attending the Virtual Summit?

Practically Perfect PA

I thought today would be a good time to give you all a quick update on where we are with the Virtual Summit. I have been getting a lot of emails from assistants wondering how they can watch the Summit in their time zone.

2017 203

Time Saving versus Bending Over Backwards

Office Organization Success

Getting clients to self-schedule is such a HUGE time-saver as it eliminates the back and forth of emails. They then compare their schedule to your availability and when they find a suitable time slot they will go ahead and book that time with you.

2014 181

40 Outlook hacks for assistants

Practically Perfect PA

Having a few hacks in my back pocket meant that I was able to navigate the software slightly quicker and I also looked like a total Outlook genius in front of my boss which made him much happier letting me get on with managing his diary!

2016 254

The Future of the Administrative Profession

Office Dynamics

It’s important to recognize the difference between surviving and thriving, because the key to success is available to those who successfully manage to cross the bandwidth between the two. Single support executive assistants now juggled multiple managers.

2015 243

What should you expect from your business travel provider?

Practically Perfect PA

Booking business travel is a core part of our role so working with a good travel management company can save us so much time and ultimately our organisation money! So why should you book your travel through a travel management company? Save time and money.

Travel 252

Your business travel tips

Practically Perfect PA

Creating an itinerary for even the short trips allows me to stay on top of flight times, hotel locations and meeting details. Enter all travel details at appropriate times in his/her Outlook calendar, if used. Destination Management .

Travel 205

Do you want to speak at Assist Travel 2016?

Practically Perfect PA

For example, you may like to talk about that trip that saw your Exec cross every continent and time zone – how did you manage it, what did you learn from such a difficult trip and what advice can you pass on to other assistants?

2016 151

Ultimate travel itinerary

Practically Perfect PA

A well organised travel itinerary is an essential service that assistants can provide for their managers. In addition I suggest you upload the information to an online document management website (Dropbox for example), just in case they misplace the paperwork.

Travel 179

Are You Too Busy for The Most Important Partner In Your Office? The Importance of Daily Huddles

Office Dynamics

99% of the time these are dismissed as not important. I’ve asked several times to have these 2-5 minute huddles and I was told, ‘I’m too busy – figure it out.’”. They see having to take time with their assistant as a barrier or time waster.

2015 251

Pros and Cons of virtual meetings

Practically Perfect PA

Long gone are the days our executive managers fly all over the world attending an hour’s meeting here or there. Pros: Multiple locations across all time zones. Pros: Multiple locations across all time zones. Pros: Multiple locations across all time zones.

2012 236

How to organise the perfect conference call

Practically Perfect PA

How do we make sure we organise a perfect conference call every time? Select a suitable time and date for everyone involved. Firstly, think about your executive – when is the best time of day for them? Do ask if they are in a different time zone to you.

2014 221

10 Strategies to help you Tweet like a Social Media Rockstar

Practically Perfect PA

Lasting for 30 minutes or a full hour, Twitter chats involve people getting together on a certain day and time to discuss a specific topic and use a specific hashtag. 11am – 1pm is the most popular time for tweets, but do consider your audience’s time-zone.

Pros and Cons of virtual meetings

Practically Perfect PA

Long gone are the days our executive managers fly all over the world attending an hour’s meeting here or there. Pros: Multiple locations across all time zones. Pros: Multiple locations across all time zones. Pros: Multiple locations across all time zones.

2012 226

10 Apps for Administrative Productivity and Organization

Office Dynamics

To-Do List Apps: Long on to-dos and short on time? Enter your habits, tasks, and hobbies into a to-do list app such as SuperNote , Wunderlist or Timeful. Timeful will suggest the optimal time to complete them. This smart app even “learns” your schedule and adapts to your busy and available times. Project Management Apps: Teamwork is, by far, my favorite project management app. I use the Time Zone Converter by TimeAndDate.

2017 182

Top Reasons Why You Should Find A Virtual Assistant Today For Your Business

Dumb Little Man

Maybe it’s about time you get yourself support and experience the benefits of hiring a virtual assistant. A lot of entrepreneurs have a hard time coping with the expenses. Depending on your needs, you can choose to have a full-time or part-time virtual assistant.

2019 231

What should you expect from your business travel provider?

Practically Perfect PA

Booking business travel is a core part of our role so working with a good travel management company can save us so much time and ultimately our organisation money! So why should you book your travel through a travel management company? Save time and money.

Travel 130

What should you expect from your business travel provider?

Practically Perfect PA

Booking business travel is a core part of our role so working with a good travel management company can save us so much time and ultimately our organisation money! So why should you book your travel through a travel management company? Save time and money.

Travel 130

5 Remote Collaboration Challenges and How to Overcome Them

Dumb Little Man

You are the one in control of your time and attention to stay productive. But the main challenge is managing virtual teams. Working in a SaaS environment can be quite stressful if the management is slow. This would help them overcome the limitations of distance and time.

2020 222

Administrative Assistants Biggest E-mail Issues

Office Dynamics

Volume -- by far, this was the biggest complaint in terms of managing the tremendous volume of e-mails. Dealing with different time zones. Finding time to prioritize issues within the e-mails. What are your greatest tips for managing some of the above issues? Tags: Technology Time Management

2010 109

Guidelines for Effective Email Writing

Jen Lawrence

” Unless we haven’t communicated in a long time (or ever), you can skip the “How are you?” Pst, bonus points if you include time zones! We live in a global environment – don’t assume the reader knows where you are and your time zone.).

2019 60

7 Cross-Border Dropshipping Tips Winners Use

Dumb Little Man

Today is the best time to do that! However, just like any business, dropshipping requires time and effort. Managing CRM/WMS/OMS. 5 Single time zone Different time zones. What is their time zone? See Also: A Practical Guide to Hiring and Managing Freelancers. Brand recognition and awareness take time to build. Thinking of scaling or taking your dropshipping business overseas?

2017 165

Administrative Assistants Biggest E-mail Issues

Office Dynamics

Volume -- by far, this was the biggest complaint in terms of managing the tremendous volume of e-mails. Dealing with different time zones. Finding time to prioritize issues within the e-mails. What are your greatest tips for managing some of the above issues? Technology Time Management

2010 100

5 Ways to Build A Culture Trust In A Large Remote Team

Dumb Little Man

Technological advancements, in terms of connectivity speeds, as well as feature-rich project management tools, are allowing companies from a range of industries to enable remote work settings. They can manage work stress better as they were reported to experience 40% less burnout.

2020 193

4 Crucial Business Development Lessons for First-Time Entrepreneurs

Dumb Little Man

Time spent on legal and financial due diligence can never be wasted. Last but not least, managing corporate finances goes beyond the accounting compliance. For one thing, no matter the size of one’s business, one must know the basics of the time value of money.

2019 232

Travel Itineraries

Practically Perfect PA

A well organised travel itinerary is an essential service that assistants can provide for their managers. Additionally if you have equipped your manager with all of the information they need to deal with any emergencies, they will be able to cope without you being there to help, particularly if they are in a different time zone. Think about all the different bits of paper you have to keep with you – tickets, hotel details, travel guides.

Travel 150

5 Ways to Significantly Increase Attendance of Your Free Teleclass

Office Organization Success

Access your 26-point Online Business Management & Marketing SYSTEMS CHECKLIST . Next time you host a free teleclass implement at least two of the steps I’ve outlined above, and watch not only your registration rate increase, but live attendance on the call will significantly increase too!

2015 221

Creating Your Freedom Business - Expert Panel Shares Tips (Part 3)

Productive & Organized

I let my peeps know where I am (and the time. times I've been back & forth between Kauai and the mainland, it's. I use Asana for task and project management, and the app is on my iPhone and iPad, so I can see all of my tasks at a glance and add to them if needed.

2013 223

Virtual Assistants: Eliminate Last Minute Requests From Clients

Step It Up VA Coaching

If you don’t set up boundaries early in the relationship, this type of client can take advantage of your time and cause a lot of headaches. The client who knows you have limitations will respect your time and appreciate the guidance. Times to call: Clients like to know when you’re available. Share your office hours (including time zone) and let them know you’re a phone call or click away. Turnaround time: Provide a basic turn-around timeline for projects.

2011 125

We don't know what we don't know

Laughing all the Way to Work

One person can be great at software programs and know all sorts of tricks to get things done quickly and another might be excellent at organizing and managing their email account. Dealing in real time. ► January (5) Taking the time to acknowledge someone and say tha.

2010 151

Guest Blog by Alexis Bonari: 10 Easy Ways to Check and Maximize.

Laughing all the Way to Work

Good time management skills can help reduce confusion, stress, and even workload levels, so there are many benefits to making sure that time is well spent. Check: How much time is spent on e-mail? Manage: Consider these points as you organize your workload.

2010 130

PA in Europe

Practically Perfect PA

I did something a bit crazy this weekend and now writing this blog I am absolutely exhausted and in complete recovery mode but at the same time I wouldn’t change my weekend for the world.

2012 179

The Secret Behind Instagram’s Success

Dumb Little Man

Their database is a milieu of many technologies, their own take on popular relational database management systems that now powers the largest image-based social network in the world. It’s powerful enough to manage over 14 million users and over 40 billion photos (shared till date). These criteria made the database creation and management process a lot easier than most people thought. It is time to take it from the top.

2018 157

Overlapping Calendars In Microsoft Outlook? Really?

Professional Assistant Blog

By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007? Until next time, Take care - of your clutter!

Frugal Ways to Improve Remote Team’s Productivity

Productivity Bits

Those kinds of team members never see each other face to face, and sometimes even work in different time zones, which obviously means that it’s that much harder to stay in sync. Now, there are times when distance between teams is something that can’t be avoided. The real challenge is how to manage your team so that productivity levels are high and the can still deliver expected, if not surpassed results.

2017 100