Calendar Management for Executive Assistants

Office Dynamics

Meetings, meeting, and more meetings! In spite of all the technology, meetings have not gone away. As an assistant of 20 years, I had one perspective of meeting management. You must keep these things in mind when you are managing your executive’s calendar.

Confessions of a Micro-Manager

Laughing all the Way to Work

© Copyright Patricia Robb 2010 4 October, 2009 Confessions of a Micro-Manager Who would want to work for a micro-manager? Here are some reasons I think managers can get possessive: Im not sure I can trust you. I never wanted to be a manager.

2009 130

Managing your Boss's Inbox

Laughing all the Way to Work

© Copyright Patricia Robb 2010 29 August, 2009 Managing your Bosss Inbox Nowadays our bosses are busy almost 24/7 and in order to cope they need our help managing their e-mail account. Below are some things I try to do to carry out the management of my bosss e-mail account: Meet with your executive and get on the same page on what they are expecting you to accomplish when going through their e-mail account. Preparing your boss for meetings away from the off.

2009 100

Assistants Must Excel at the Fundamentals

Office Dynamics

They feel they have been managing calendars or planning meetings forever so why pay attention. Manager Support. Managing Office Technology. Meeting Preparation and Coordination. Supporting Multiple Managers. Task and Project Management.

2018 217

12 Days of Christmas Webinar: The Organized Admin with Julie Perrine

Office Dynamics

To Do Lists – Task Management. Meetings/Events. Travel Planning. So I wanted to provide a plan of action for these assistants that would help them get and stay organized. There are 5 core systems I encourage assistants to look at first: Time and Task Management.

2016 157

Experience vs. a university degree part two

Practically Perfect PA

Yes – I’ve qualified since as an ISO programme manager and auditor, a Health & Safety manager and assessor, completed various MS Office and bespoke applications courses and a facilities management course. Bachelor in Management.

2014 200

Guest Blog by Alexis Bonari: 10 Easy Ways to Check and Maximize.

Laughing all the Way to Work

Good time management skills can help reduce confusion, stress, and even workload levels, so there are many benefits to making sure that time is well spent. Manage: Try scheduling e-mail checks every two hours to minimize time spent with the e-mail account open.

2010 130

Under a Bushel

Office Dynamics

While I can’t always answer your requests within 72 hours due to my heavy travel and speaking schedule, I do get to them. While the opportunity to shine while fulfilling these duties is undeniable, it is an uncomfortable reality that speaking up to actually request proper compensation for this extra work seems almost disloyal, and at the very least, can bring an unwanted spotlight onto us, our positions, or our managers. Career ManagementHello Everyone!

2009 100

Under a Bushel

Office Dynamics

While I can’t always answer your requests within 72 hours due to my heavy travel and speaking schedule, I do get to them. While the opportunity to shine while fulfilling these duties is undeniable, it is an uncomfortable reality that speaking up to actually request proper compensation for this extra work seems almost disloyal, and at the very least, can bring an unwanted spotlight onto us, our positions, or our managers. Tags: Career Management Hello Everyone!

2009 100

A Day in the Life of an Admin

The Office Professionals Place

These responsibilities require an individual who is proficient in computer software programs, communication skills, negotiation, time management, and organizational skills- to name a few.

2009 130

Keep your Inbox running on empty

Laughing all the Way to Work

© Copyright Patricia Robb 2010 10 April, 2009 Keep your Inbox running on empty There are so many e-mails coming at us these days that e-mail management is very important. EST Taking Effective Meeting Minutes Join me for a Webinar Oct.

2009 130

10 Things = Frustration

Laughing all the Way to Work

Managing your workload from home when you don’t have everything you need. Meeting documents: some people have it printed single sided and others double sided. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway?

2009 100

Admin in the Spotlight: Interview with Lynn Holgate, 2010 Stevie.

Laughing all the Way to Work

Holgate is the Executive Assistant to the President, she also reports to the Director of Human Resources and manages a staff of four. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on.

2010 153

Thinking Outside the Job Description Box

Laughing all the Way to Work

Event Planning: Event planning is a big industry that looks for people who are skilled in planning big events without a hitch. What better candidate to take on that role as a career, than the assistant who regularly plans events from small meetings to large conferences. Some examples would be managing a company website, creating, editing and writing a company newsletter or creating promotional materials, invitations and brochures for marketing events.

2008 138

Thinking Outside the Job Description Box

Professional Assistant Blog

Event Planning: Event planning is a big industry that looks for people who are skilled in planning big events without a hitch. What better candidate to take on that role as a career, than the assistant who regularly plans events from small meetings to large conferences. Some examples would be managing a company website, creating, editing and writing a company newsletter or creating promotional materials, invitations and brochures for marketing events.

2008 100

Admin Buddies

Laughing all the Way to Work

If it is a planned time off then you can meet with your buddy and give them any instructions or information they will need to handle in your absence and any contact names and numbers. EST Taking Effective Meeting Minutes Join me for a Webinar Oct.

2010 141

Dealing in real time.

Laughing all the Way to Work

I’m a visual person so it really helps me to plan my way to my goal. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Meetings Plus: Taking them offline On the job tips for new Admins.

2010 141

A twelve step program to survive as an Admin

Laughing all the Way to Work

Schedule meetings with your boss regularly, but at the very least annually, to identify areas that need improvement and also for encouragement in areas you are doing well. Come up with a plan on how you are going to improve in the areas you identified as needing improvement.

2009 141

Whose meeting is it anyway?

Laughing all the Way to Work

© Copyright Patricia Robb 2010 16 May, 2010 Whose meeting is it anyway? Do you ever get a meeting request and an agenda has not been provided, or if it is a teleconference the call-in details have not been given or the boardroom hasnt been booked for an internal meeting?

2010 130

When your boss arranges meetings behind your back.

Laughing all the Way to Work

© Copyright Patricia Robb 2010 5 April, 2010 When your boss arranges meetings behind your back. Does your boss ever organize a meeting behind your back? He will have a quick conversation with a staff member and set up a meeting, but not tell me anything about it.

2010 130

Atlanta, Georgia: The City that Smiles

Laughing all the Way to Work

I am now leaving Atlanta to travel to Birmingham and the impression I am left with is I have never been in a city that smiles so much. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on.

2009 130

Spring cleaning on the blog

Laughing all the Way to Work

Under My Favourites, I have added a Meeting section with some useful sites and combined many of my travel related links under one title simply called Travel. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Preparing your boss for meetings away from the off.

2009 130

Introducing The Administrative Bloopers Blog

Laughing all the Way to Work

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway?

2010 130

Do you like what you do?

Laughing all the Way to Work

I feel a great sense of accomplishment when I’ve been able to plan and complete a project successfully. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on.

2009 172

Laughing All the Way to Work: A Survival Blog for Today's.

Laughing all the Way to Work

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway?

2009 130

A funny thing happened on the way to the office.

Laughing all the Way to Work

How do you plan to be funny in December? EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Meetings Plus: Taking them offline On the job tips for new Admins. Meeting preparation.

2009 130

Colour Coding Works.

Laughing all the Way to Work

Because the meetings were right after the other and I had lots of packages with me, it was easy to distinguish what went to whom just by looking at the colour. I also put them in order of the meetings so it made it even easier. Preparing your boss for meetings away from the off.

2009 130

Meetings Plus: Taking them offline

Laughing all the Way to Work

© Copyright Patricia Robb 2010 19 December, 2009 Meetings Plus: Taking them offline I organize a lot of meetings in a day, week, month; heck, even into next year. My first plan of action is to take them offline as much as possible.

2009 141

Laughing All the Way to Work: A Survival Blog for Today's.

Laughing all the Way to Work

My last Board meeting I ordered lunch for 10, but I had 15 Board members in attendance. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Preparing your boss for meetings away from the off.

2010 141

Go with your gut feeling!

Laughing all the Way to Work

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway?

2009 130

When your voicemail goes awry.

Laughing all the Way to Work

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway? Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back.

2010 118

When taking initiative isn't the best thing.

Laughing all the Way to Work

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway?

2009 130

Happy Administrative Professionals' Day!

Laughing all the Way to Work

I am speaking this morning at an administrative event so looking forward to meeting some new assistants. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on.

Building Relationships one Assistant at a Time

Laughing all the Way to Work

If I hear from the assistant I know I am going to get answers and the process of setting up a meeting will go smoothly, but should I try to develop a working relationship with them? EST Taking Effective Meeting Minutes Join me for a Webinar Oct.

2010 153

I always have the perfect answer. the next day!

Laughing all the Way to Work

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway?

2009 130

Different spellings: British, Canadian and American

Laughing all the Way to Work

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway?

2009 130

Keeping focussed in a busy environment

Laughing all the Way to Work

Being on the phone was a very important part of my day and it was still going to take a big part of my time, but I could better manage it by scheduling a time to make my phone calls. Once I had identifed the problem, I could make a plan on how to deal with it.

Training On-line

Laughing all the Way to Work

It was a convenient alternative to a live classroom, but I still do appreciate the classroom setting and nothing can compare with the people you meet and discussions you can have with your classmates during a break. EST Taking Effective Meeting Minutes Join me for a Webinar Oct.

Happy New Year! Now don't forget to put the correct year on your.

Laughing all the Way to Work

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway?

2009 130

Preparing your boss for meetings away from the office or at home

Laughing all the Way to Work

© Copyright Patricia Robb 2010 8 November, 2009 Preparing your boss for meetings away from the office or at home I had a good tip from my boss that I have used to help me prepare him for meetings whether they are away or at home. What is the purpose of the meeting?

2009 141

Going Checklist Crazy

Laughing all the Way to Work

© Copyright Patricia Robb 2010 6 September, 2008 Going Checklist Crazy I am organizing a Board meeting and I have checklists and to-do lists coming out of my ears. I have a checklist for each day with a list of things I have to remember to bring or do before and after the meeting.

2008 130

Let your fingers do the walking: Quick keyboard shortcut keys

Laughing all the Way to Work

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ▼ August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway?

We have a winner!

Laughing all the Way to Work

EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway?

2008 130