File Sharing

Practically Perfect PA

I find the best way to tackle the ever-increasing piles of stuff is to have a good filing system in place so that, as my mum used to say, there is a ‘place for everything and everything is in its place’! I have five different types of filing systems that I use everyday. They are: A company-wide online file sharing programme for all important documents that can be accessed by other members of staff (for me this is just my Directors). My email filing system.

Filing 117

How to Set Up Your Personal File System

Ian's Messy Desk

However, if that’s not workable for you right now, make sure you have a good filing system in place. You may find the these five to be adequate: Projects - files with information related to different projects you are working on. Colour code you files. Schedule a regular filing time. Keep your filing current so time won’t be wasted searching for an item. Clean your files periodically to keep the volume of material to an essential minimum.

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I hate filing

Clutter Coach

by I always recommend that my clients be as ruthless as possible when filing paper. Part of my agenda is to get them to keep less paper because paper takes up space, space that could be used better by more useful items. Another agenda I have reflects my attitude toward filing: I hate it. So it naturally follows that the less one needs to file , the better. Yes, I hate filing. If you file with current items in front, the oldest stuff will be in back.

Filing 122

How To Recover Files From A Damaged Mac Hard Drive

Dumb Little Man

If you have a computer, you’ve most likely had to fix it at one point or another, and you may have had to find out how to recover files from a damaged Mac hard drive. If you’re one of the lucky ones, you’ll be able to repair your hard disk or SSD yourself and get your files. You have to get to Disk Utility to start the process and retrieve your files. You can also find it by opening up your Apps folder first, and then you open your Utility folder.

2019 187

Quick Tip… Tidy Up Your PC Files

Office Organization Success

Here’s the steps I took: In Windows Explorer… Go to File -> New Folder. This means that your files are now sorted with the oldest one being at the top. Simply scan through this list selecting all the folders that are older than a certain date (in my case I selected all my 2009 files). Hint: Hold down the shift key as you’re selecting your files so that you can select multiple files.

Filing 142

6 Really Simple Strategies for Sharing Files Like a Pro

Dumb Little Man

Not so long ago, file sharing was a groundbreaking technology. However, using the cloud to share files and collaborate on projects has quickly become the cornerstone of many workflows across countless industries. Just like anything else, there’s a right way to navigate the world of file sharing and implementing a few file sharing tips can take your file sharing to another level. Are you ready to up your file sharing game?

2018 167

Filing system technique

Clutter Coach

by Using a pre-made file system can be a great idea, but only if you buy into it completely. Systems in general, filing and other, often have lots of moving parts that need to mesh together so if you leave one out because you don’t really like it, the system will eventually break. For example, if you color code your file folders, you have to continue to do it, and you have to continue to use the same colors. Instead, put your attention on the scheme of your filing system.

Filing 100

The Ultimate Beginner’s Guide to File Permissions and Data Security

Dumb Little Man

We use them to store everything from our vacation photos to our important professional documents, which of course makes protecting the files we store using our computers essential. Whether files are stored locally on your device or you’ve moved them to the cloud, carefully managing file permissions is one of the most fundamental ways you can protect your information. Not quite sure what file permissions are or why they’re so important? What is a file system?

2018 176

How to Set Up Your Digital Productivity Space – Top 10 Tips

Dumb Little Man

When you work from home, it is important to set up your workstation properly to have the same convenient space that you would have at the office. Do you have a system to organize your files in folders? Give your files and folders clear names. Back up your documents.

2020 254

Simplify File Transfers With Dropbox

Simple Productivity Blog

All of us who work at multiple computers need to move files around. We needed a writeable format in order to keep files up to date, with portability that would work between computers. Simplifying file transfers with Dropbox solved this problem for me. The post Simplify File Transfers With Dropbox appeared first on SimpleProductivityBlog.com. I face this problem daily because of the nature of my job.

WeWork Files to Go Public

Small Business Labs

WeWork released its S-1 this week, which is the legal document a company files prior to going public.  Because of this interest, the S-1 filing is getting a lot of attention.   The S-i reports that: Q2 2019 membership of 527,000, up from 268,000 at the end of June 2018 and 401,000 at the end of December 2018.   See these articles for more details: Axios: WeWork files for long-awaited IPO. Tech Crunch: WeWork reveals IPO filing.

Filing for Computer Productivity

Simple Productivity Blog

But when I went to look for my files, I couldn’t find them. After going through every folder (because I don’t believe Windows search works with 100% accuracy), I realized two things: I had deleted the files, and my computer filing system was a mess. From GTD… When I set up my computer filing system, I was a Getting Things Done purist. I figured that if it worked for paper, it would work for electronic files as well.

Filing 133

Dealing with Email and Filing

Simple Productivity Blog

Let’s just point out here that the whole point to filing email is so that you can find it later. Keep Up. The key to filing email, like filing paper, is to keep up with it. If you file email as it comes in you will find that the task is easy, rather than overwhelming. Automating Filing. As I talked about in The Three-Step Process for Simple Email Processing , using labels and filters can help automate your filing. File To Find.

Filing 158

Note to Self: Do my Filing

Laughing all the Way to Work

Keeping up with your filing is one of the most important things you can do to keep yourself organized. Having a good workable filing system and an organized and uncluttered desk is critical to keeping and staying organized. Maintaining an up-to-date file list is also a necessary tool to keep everything in order. The Miscellaneous File There are some things in your physical files as well as your electronic files that just don’t seem to have a home.

Filing 100

Applying One Box filing to Warranties

Simple Productivity Blog

--> Home Get Updates Ebooks Free Stuff Donate About Contact Me Get Free Updates: Via RSS | Via Email | Productivity Simplification Balance Life Design Organization Clutter Applying One Box filing to Warranties Posted on September 2, 2010 by LJ Earnest Welcome to Simple Productivity Blog! My Filing Heresy of putting things in one box rather than in nice neat folders has expanded. My eyes fell on my filing box, and I wondered if I could apply the one box principle.

Filing 126

Retrieve Your Files With Ease

Professional Assistant Blog

Home About Me Advertise Retrieve Your Files With Ease By The Professional Assistant on Wednesday, November 05, 2008 Filed Under: MS-Access , MS-Excel , Organize , Productivity D o you have quite a bit of filing to do? Do you feel that you should have some sort of control over these files on how you find them, for future reference? One of my readers asks: I am trying to organize a file room based not on traditional alphabetical filing, but on a retrieval system.

Filing 100

How I Use Evernote as a Spark File

Productivityist

Writer Steven Johnson has written an excellent piece over at Medium about what he calls The Spark File. I call it The Spark File.”. He goes on to mention different ways The Spark File has helped him, but the most beneficial thing he does with The Spark File is revisit it regularly. I’ve taken a page from Steven Johnson and started my own spark file. First off, the Evernote Web Clipper allows me to easily assign anything I find on the Internet to The Spark File.

How I Use Evernote as a Spark File

Productivityist

Writer Steven Johnson has written an excellent piece over at Medium about what he calls The Spark File. I call it The Spark File.”. He goes on to mention different ways The Spark File has helped him, but the most beneficial thing he does with The Spark File is revisit it regularly. I’ve taken a page from Steven Johnson and started my own spark file. First off, the Evernote Web Clipper allows me to easily assign anything I find on the Internet to The Spark File.

7 Steps to Improve Your Filing System

Professional Assistant Blog

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Dont know how to organize yourself and things are starting to pile up? Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders.

2007 109

7 Reasons to Free Your Business from File Cabinets & 5 Tips to Help You Do It

Tips From T. Marie

One of the most popular excuses many businesses give for needing ‘in office’ personnel is access to files. Some businesses have whole rooms full of metal filing cabinets. Within those metal behemoths are file folders stuffed with paperwork that may or may not be needed in the daily running of the business. I say may not because I’ve worked in offices where at least two-thirds of the file cabinets in the office were never opened. Electronic files are easily accessible.

2016 119

Eight Ways to Keep Your Office Clutter-Free

Ian's Messy Desk

Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. Keeping your desk and files clutter–free in a paper–filled environment isn’t easy, but a little planning and a little technology can help. Once you’ve completed these items, the paper should be filed, re-routed to someone else or discarded. File it in a Reminder file or in your file cabinet. It adds up.

Filing 140

Using DOS to Find “Missing” Files

Simple Productivity Blog

Have you ever saved a file on your hard drive only to discover it isn’t where you thought it was? Or saved a file as the wrong type? I only back up the MP3). In Windows 7 open the start menu and type CMD in the “search programs and files&# menu. DIR {partial file name}*.{extension}* Don’t use the quotes, and substitute your partial file name and extension. If you knew that it was an Excel file with the name account, you would look for.

Filing 145

File System Preparation Is An Essential Step In Getting Things Done

Productivity Bits

After purging the unnecessary stuff that mounted in your desk and anywhere else, it’s now time to prepare your filing system. Chaos can easily break anywhere in your living space if no filing system is set up to hold the different materials that you accumulate as you work. Physical File System. Whatever tasks you perform on your job, you need a physical file system. The main purpose of your physical file system is to serve as temporary storage.

Filing 156

What's the story on your file?

Laughing all the Way to Work

Think of a file as a story about what has happened from beginning to end on a matter. It is very important if you get phone calls and make decisions on a file to document that by writing a note and putting it on the file by date. When someone new looks through the file they will see a chronological record of incidents. You want to file letters, faxes and e-mails received and sent chronologically. Your file should be neat.

Filing 100

Cool Find of the Week – Carbonite iPhone App for Remote File Access

Andrea Kalli

It’s the Carbonite iPhone app which allows me to access the online files that Carbonite has backed up from my desktop. The good: it allows users to browse, view and share backed up files on the move at anytime. But what I could do was email the file to myself and edit it on the iPhone with the document editing app I have (DocsToGo), then email the edited file to someone, so at least that’s something. This makes it easy to locate the file.

Filing 109

10 tips to tidy up your inbox

Practically Perfect PA

Recently I have been doing a lot of research on how to maximise my time, be more productive and generally kick ass during the hours I can dedicate to work (the rest of my time is taken up with making meals that my kids don’t eat, tidying up Lego and my other half’s dirty clothes that never quite make it to the laundry bin and binge watching Orange is the New Black). So today, I am sharing my 10 tips to tidy up your inbox.

2017 144

Cool Find of the Week – Carbonite iPhone App for Remote File Access

Andrea Kalli

It’s the Carbonite iPhone app which allows me to access the online files that Carbonite has backed up from my desktop. The good: it allows users to browse, view and share backed up files on the move at anytime. But what I could do was email the file to myself and edit it on the iPhone with the document editing app I have (DocsToGo), then email the edited file to someone, so at least that’s something. This makes it easy to locate the file.

Filing 109

4 Ways Men Can (Accidentally) Mess Up Their Relationship

Dumb Little Man

As a result, we get ourselves in trouble and can, without even realizing it, mess up our relationships. She decided to file for divorce. She may end up pushing back or spending time with someone who doesn’t expect her to do them. Doing this will help keep you from accidentally messing up a good thing. The post 4 Ways Men Can (Accidentally) Mess Up Their Relationship appeared first on Dumb Little Man. Men are from Mars and women from Venus, right?

2018 186

Three Levels of Prevention for Safe File Sharing

Small Business CEO

Although there is no doubt that data sharing is valuable in business, an important way to connect with partners and build up rapport with customers, it’s also a risky business for an organization if not protected. Usually, problems arise due to not understanding the dangers associated with file sharing resulting in intentionally or unintentionally flaunting company regulations. Understanding the Dangers of File Sharing.

Clutter and Productivity: Purging Reference Files

Simple Productivity Blog

If you can get it again or the material is kept up to date on the web, toss it. What I found when I did my filing cabinet was amazing. All in all, I was able to free up half a drawer of reference material. I am taking two weeks off from blogging. Enjoy this article from the archive! This article was originally published on 30 May 2007. This task of decluttering may take a while if you haven’t done it before, or perhaps not so recently.

Filing 149

Planner Or Tickler (1-31) File? - How to Use Both For Optimal.

Productive & Organized

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files?

2009 120

8 Ways To Set Up An Awesome Home Office

Dumb Little Man

Here are 8 easy steps in setting up a home office you’d love to spend your working hours in. Setting up a home office starts with developing a list of absolute essentials. These are the things you’ll definitely, definitely need in order to get your home working space up and running. Filing cabinets. If you work from home, you have complete control over the look and feel of your space, so it’s entirely up to you what you do with it.

3 Systems to Set Up When You Don’t Know Where to Start

Office Organization Success

Here are my top three systems to get you started if you don’t know where to start: System #1: Create Client Files. For every client that you’re currently working with, create their own individual file. I personally love brightly colored files as they brighten up my office. Once you’ve created your individual client files, store them alphabetically in a file draw or plastic file crate.

2013 141

Swipe File: Winning Confirmation, Thank You, and Welcome Messages

Denise Aday

The default copy provided by MailChimp and other email service providers for setting up our signup pages and messages is the bare minimum — a good guideline and starting point. Supports website branding, reminds people exactly where they signed up and what to do and expect next. The post Swipe File: Winning Confirmation, Thank You, and Welcome Messages appeared first on denise aday.

2015 66

“Tracey, will you teach me how to file as I go along and not let it pile up?”

Office Organization Success

Your filing system is at the very heart of your business – with a proper filing system in place you will very quickly and easily be able to find the information you need, when you need it. And, of course, you’ll be getting templates and checklists so that setting up your filing system will be so easy! Yes I will… and so much more.

2009 100

Filing Chapter 7 Bankruptcy: The Pros and Cons You Need to Know

Dumb Little Man

Nobody in this busy world wants to file for bankruptcy. For people facing overwhelming debt because of buying a car, filing for chapter 7 bankruptcy is regarded as one of the few means to initiate a bankruptcy fresh start program, erasing the obligation to repay and giving you a chance to get on with your life. The decision to file for chapter 7 bankruptcy is a big one and it has its pros and cons, which you need to pay attention to. Even Donald Trump has filed bankruptcy.

2019 182

The Admin’s Guide to Organizing Digital Files

Office Dynamics

The Admin’s Guide to Organizing Digital Files By Julie Perrine. Just like papers on your desk can pile up, the same thing can happen with digital files. If you don’t have a filing system to put things where they belong when you save them, the virtual mess can accumulate quite quickly. With digital files, it’s a lot easier to ignore the problem because the virtual piles are out of sight on your hard drive somewhere. Setup Your Digital Filing Cabinet.

Filing 123

How to Create a Simple Action System Using the SMEAD Stadium File Organizer

Productive & Organized

  Pick up the first piece of paper and ask yourself " what is the next action I need to do with this paper? " Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have. 3 -- Pick up the next paper and repeat steps 1 and 2.    Pick up the next paper, and so on.  4 -- Pick up your SMEAD Stadium File Organizer (you can find them at most office supply stores) and take it out of the packaging.

2011 150

Routine Check Up

Practically Perfect PA

Filed under: Motivation , Uncategorized. Earlier this week I was reading an article on how to stay motivated and set routines that enable you to maximise your productivity. I read these types of articles all the time, some are very specific to assistants and other support office staff but generally they all offer handy hints to simplify your life both in work and at home so that you can get the most from your day.

2011 114

Setting up an Eco Friendly Online Marketing Business

Eco-Office Gals

Here are some ideas that can be implemented to help set up an Eco Friendly Office, online or offline. However, if your office does have to use a large amount of paper, make sure you have an organized filing system so duplicates aren’t printed. You may think that leaving your computer on over a break doesn’t really matter but every bit of electricity not used adds up to unwanted waste. Post from: Eco-Office Gals Setting up an Eco Friendly Online Marketing Business.

2013 186

Picking up skills along the EA career path

Practically Perfect PA

The skills you pick up along the assistant career path are invaluable and I for one would not be able to do the job I do today if I hadn’t started as a Team Administrator back in 2003. Sometimes it is easy to forget what we learn over the years so lets have a little reminder of the skills we have picked up at various stages of our careers: Administrator: Improving computer skills from intermediary to advanced . Establishing and maintaining filing systems.

Skills 190

Meal Delivery Heating Up

Small Business Labs

Blue Apron , a meal kit delivery service company, has filed for an IPO.    The company reported $795 million in revenue for 2016, up from $341 million in revenue for 2015. Blue Apron's IPO filing provides more evidence of the viability of food delivery.    And Europe's Delivery Hero has also recently filed to go public. It reports having $390 million in revenue in 2016, up 71% over 2015.

2017 45

Organising your Outlook folders

Practically Perfect PA

I’ve written a few blogs in the past about maximising Outlook for productivity and filing paperwork , but today I wanted to focus specifically on organising your outlook folders. This is a little excerpt of a blog I wrote back in 2012 while working as an EA to three directors, I included a picture of my Outlook filing system which gives a good overview of how I filed stuff. I think the way people structure their email files can be quite a personal thing!

2017 169