Professional Assistant Blog

OCTOBER 9, 2008

Use A Phone Call Log! By The Professional Assistant on Thursday, October 09, 2008 Filed Under: MS-Excel , Organize , Productivity D o you find that when you receive phone calls or voice mail messages, you cant remember who called, what time they called, who they were trying to call, etc? Home About Me Advertise Who Called?

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Practically Perfect PA

NOVEMBER 10, 2016

On average, office workers will also be on the ‘phone for a total of two years and three months, making 158,982 calls during their entire career. So, getting organised and implementing policies or a filing system to help life in the office run a little more smoothly could be very worthwhile in the long run.

Filing 174

Filing Social Media Policies Stress 174

All Things Admin

FEBRUARY 27, 2024

You might be using a new phone system or dealing with new project management software. Tools of the Trade Familiarize them with the essential programs and platforms used by the company (project management, file management, internal communications, virtual meeting platforms, etc.), Think back to the last time you started a new job.

Training 52

Training Policies Mentoring Project Management 52

The Office Professionals Place

OCTOBER 19, 2009

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced? Or have you played the popular “phone tag&# game?

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Phones Email Filing IAAP 100

Office Dynamics

JUNE 28, 2016

As a business owner, you’ll want to check in with your remote workers on a pretty regular basis, either through scheduled phone calls or with email updates. Remote workers can also access work files from any device that has an internet connection. Set Clear Expectations. Remote work is a win-win for employers and employees.

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Professional Assistant Blog

FEBRUARY 19, 2008

Home About Me Advertise Adhering to the "Open Door" Policy By The Professional Assistant on Tuesday, February 19, 2008 Filed Under: Meetings , Prioritize I n my last job, I had my own office. Just remember, if your company has an “open door” policy, please adhere to it.

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BMT Office Administration

OCTOBER 4, 2022

Beyond that, droves of companies that were inexperienced with remote work were creating monitoring policies for the first time. An example would be call centers, where employee phone calls and voicemails were recorded and closely monitored to ensure their quality and efficiency. Time tracking and file tracking.

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Filing 2020 Suppliers Social Media 52

Workplace Insight

OCTOBER 2, 2023

Of those who believe they have been monitored, monitoring timekeeping and access was the most common practice at 40 percent, followed by monitoring emails, files, calls or messages at 25 percent. This includes 23 percent of 18-24s, 25 percent of 25-34s, and 11 percent of 55+.

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BMT Office Administration

JUNE 16, 2023

More practically, cancel the deceased employee’s company email and security card, and retrieve their company-issued cell phone and laptop. Payouts for accrued vacation and other time off follow company policy on final pay. For the year the employee died, you file W-2 and 1099-MISC forms.

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Payroll Calendars Filing Forms 52

Office Dynamics

JULY 10, 2018

Keep the file on your desktop or easily accessible. Update phone extension list to ensure callers are directed to the appropriate person. Serve as department liaison and attend or participate in company-wide committee meetings to stay up to date on new policies and announcements and report back to manager and department.

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Goals Stress Filing Email 202

BMT Office Administration

OCTOBER 10, 2022

Technology-related procrastination is relatively easy to stop by implementing a no-phone policy during the workday. If managers catch employees constantly playing on their phones instead of working, they can take disciplinary action. How can you remedy this issue at your organization? How can you fight back against presenteeism?

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Management Self Esteem Social Media AT&T 125

The Office Professionals Place

AUGUST 22, 2010

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming. Lets grow together!

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Filing Finance 2010 IAAP 100

Ian's Messy Desk

JUNE 9, 2010

Manage paper effectively – Barbara Hemphill, author of The Paper Tiger, offers the FAT principle for paper burden: file it, act on it, or toss it. Reference Files: store in a convenient location close to your desk. Archive Files: store in a filing cabinet or an off-site location. Keep the office door closed.

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The Office Professionals Place

JUNE 7, 2010

I was online completing a form that required a phone number and I didn’t have the phone number handy, while I was conducting a search on the internet, my friend got a regular phonebook and found the phone number before my page could load to show me the results of my search. Backup electronic files.

Filing 100

Filing Administrative Professionals 2010 IAAP 100

Professional Assistant Blog

SEPTEMBER 5, 2008

Home About Me Advertise Cover Your Tracks: E-mail Archiving By The Professional Assistant on Friday, September 05, 2008 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you back up your e-mails in Microsoft Outlook ? Then a new person comes in, taking over the work and wonders why they cant find the old file.

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Microsoft Outlook 2008 2007 Cubicle 100

Ian's Messy Desk

MAY 25, 2010

Sort – everything into boxes/containers according to what needs to be done: file , shred, recycle , refer, toss, etc. Remove everything else - pens, stapler, toys, gadgets, phone, monitor, etc. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data. Dust and polish - give your desktop a cleaning.

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Calendars Ergonomics Filing Health 100

Professional Assistant Blog

OCTOBER 31, 2008

Home About Me Advertise Tips for Office Costumes at Halloween By The Professional Assistant on Friday, October 31, 2008 Filed Under: Productivity H appy Halloween everyone! Luckily, in my office, we dress in casual clothes all of the time and we do have a corporate policy of being able to dress up in a costume for this event.

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2008 Cubicle Google Docs 2007 100

On The Job

JANUARY 26, 2012

While you may believe that a former employer will follow its policy and provide only dates of service to someone checking your references, don't count on it. You may even have a reference say, 'Let me check the legal file to see what I can say,' and that tips off the recruiter that there may be something negative about you," Shane says.

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Legal Policies Interviewing Filing 100

Laughing all the Way to Work

APRIL 2, 2008

In one interview, the person interviewing me said he needed his filing done on a daily basis as many people were using the files and it was important to have all the information up to date. This was mentioned a few times in the interview so I knew it was important and when I got the job I made sure to do my filing every day.

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Practically Perfect PA

MARCH 12, 2012

This could mean monitoring their phone calls, emails and meeting requests. I’ve had managers that have operated an open door policy and welcome interruptions and other managers that do not expect to receive any information unless it has either been scheduled as a meeting or came from me. Filed under: Career , Skills , Uncategorized.

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Suppliers Skills Filing Policies 100

The Office Professionals Place

JANUARY 21, 2010

GOOG-411 –Find and get phone numbers, addresses, etc for businesses iGoogle – personalize your homepage with things you can use (games, weather, horoscopes, tips for the day, to do lists, calendar, and for you sports fans get updates of scores from your favorite sports games). weather, jokes, news, etc.)

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Google Google Docs Filing IAAP 100

The Office Professionals Place

AUGUST 13, 2009

A good office professional must be able to greet clients, answer phones, and interact pleasantly, politely, and cordially. Organization Skills Filing correspondence, organizing a meeting, keeping your bosses calendar, and maintaining your office area are viable skills that all office professionals need to master. Need a filing system?

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IAAP Filing Administrative Professionals Skills 100

Professional Assistant Blog

FEBRUARY 20, 2008

Home About Me Advertise The E-tiquette of E-mail By The Professional Assistant on Wednesday, February 20, 2008 Filed Under: Client Service , MS-Outlook E ditor’s note: This is a guest post by Patricia Robb of Laughing all the Way to Work: The Ultimate Secretarial Survival Blog. File e-mails chronologically by date and time.

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2008 2007 Cubicle Fax 100

The Office Professionals Place

APRIL 29, 2010

It is impolite to blurt out or cut people off, you wouldnt do it in an in person meeting, dont do it on a phone call. Log Files As with most other websites, we collect and use the data contained in log files. Picture attendees seated in a conference room, this is the virtual "teleconference table." Start on time and end on time.

Agenda 100

Agenda 2010 Filing IAAP 100

Laughing all the Way to Work

SEPTEMBER 21, 2007

Your company may have a policy on how they want you to address people in external business email. Your company may have a strict policy on what they want you to include in the signature line and what it should look like, but generally you would include your name, title, company name and address, telephone and fax number.

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Etiquette Filing Email 2005 100

The Small Business Blog

AUGUST 1, 2010

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk Make certain that you have strong, unconfusing policies on employment. Consider Employment Practices Liability Insurance (EPLI) to cover you against claims or lawsuits filed against you by employees. A good recordkeeping policy is essential.

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The Office Professionals Place

NOVEMBER 25, 2009

We all know how difficult it can be to maintain a realm of sanity in the workplace when the phone is constantly ringing, clients are popping in and out of the office, a project is due, and you have a supervisor who is behaving like a ‘helicopter mom.’ ’ Here are a few things to think about, can you relate?

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IAAP Filing Health Mentoring 100

Professional Assistant Blog

NOVEMBER 1, 2007

Home About Me Advertise Cubicle Etiquette 101 By The Professional Assistant on Thursday, November 01, 2007 Filed Under: Office Gossip , Productivity D o you find that your colleagues are hovering around you when youre on the phone? If you need to talk on the phone, make sure that you keep your voice to a lower volume.

Cubicle 100

Cubicle Etiquette 2008 2007 100

Stephanie LH Calahan

JUNE 3, 2011

  Melissa Schmalenberger Every cable bill, phone bill or utility bill even though I don't have a home based business or watch television as an occupation.     Jacquie Ross Keep copies of past insurance policies, that have become obsolete - just in case.   Be honest!    :-).

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Facebook AT&T Filing Policies 100

The Small Business Blog

MARCH 24, 2010

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk A lot of policies were focused was on helping small businesses with a “£2.5 However, these headline grabbing, unsubstantial and inflated promises hide many policies that will place a huge strain on SME’s. Not policy.

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The Office Professionals Place

SEPTEMBER 7, 2009

Follow-up does not mean frequent phone calls, emails, meetings, or standing over someone’s shoulder. Log Files As with most other websites, we collect and use the data contained in log files. It would be easy to take on a task yourself, but also stressful. Afterall, the Lone Ranger was called “lone&# for a reason.

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Filing IAAP Fax AT&T 100

On The Job

JULY 16, 2009

Before you tell the boss, understand your company’s policy about employees who quit. If this is the case, make sure you have all your personal files removed from your computer and have cleared away any questionable material from your desk. This is the letter that will go in your personnel file so there’s no need to be long-winded.

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2009 Legal Filing Interviewing 100

Laughing all the Way to Work

SEPTEMBER 30, 2007

It is exciting when you get that phone call to tell you that you were selected for the job you applied for. Even though you probably have been doing this type of work for years, it is a new position, in a new location with new policies and procedures to learn, and you are dealing with new people.

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Interviewing Fax 2007 Phones 100

Stephanie LH Calahan

JANUARY 8, 2010

Adheres to policies, procedures, and regulations in a way that positively contributes to the achievement of team, office, and organization goals 6. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

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Goals Fax Networking Travel 100

Productivityist

MARCH 10, 2016

A service such as Carbonite is very helpful for both safely storing and managing files. If you work in an office, talk to your manager so that a general security policy can be instated (if it isn’t already). For example, password-protecting certain files and documents can make all the difference. Work Better With Your Team.

Calendars 40

Calendars Filing Stress Forms 40

Productivityist

MARCH 10, 2016

A service such as Carbonite is very helpful for both safely storing and managing files. If you work in an office, talk to your manager so that a general security policy can be instated (if it isn’t already). For example, password-protecting certain files and documents can make all the difference. Work Better With Your Team.

Calendars 40

Calendars Filing Stress Forms 40

Stephanie LH Calahan

APRIL 14, 2010

5 -- During a meeting it’s OK to leave your cell phone on if you’re expecting a call. A - True B - False 7 -- When you are using a speaker phone it is a good idea to let the person on the other end know who is on the line before starting your conversation. .  E - Email and set up another appointment?

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Etiquette Phones Networking AT&T 100