The Admin’s Guide to Organizing Digital Files

Office Dynamics

The Admin’s Guide to Organizing Digital Files By Julie Perrine. Just like papers on your desk can pile up, the same thing can happen with digital files. And technology makes it easy to search for files with keywords, so it can be tempting to not maintain your digital files.

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How to Organize Your Files With Cross Referencing

Ian's Messy Desk

To be honest, I’m not a big fan of cross-referenced file systems. Specifically, I’m not a fan of systems which require you to keep a secondary index of things you’ve already filed. To manage this, file the records in one category and place a cross-reference note in the other.

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Podcast 001: Make filing easier

Clutter Coach

In this episode, I’ll talk about what you need to file, and the many things you don’t need to keep at all. This podcast is based on my book, 52 Simple Ways to Get Organized, available on my website. Some weeks I’ll take on different organizing topics and reader suggestions. The post Podcast 001: Make filing easier appeared first on Clutter Coach.

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Filing tip.

Laughing all the Way to Work

One day I was particularly frustrated because of my overwhelming pile of filing. I had recently changed jobs and in this new position I worked for two busy lawyers and I was used to only working for one, so the filing had doubled. I was mentioning to my co-worker about this problem and she suggested a very simple solution that has helped me manage my filing pile. In the short term she would put individual filing in alphabetical order in the appropriate tab.

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Quick Filing System Tip

Office Organization Success

When creating your filing system, follow the same system for both your paper & computer filing systems, as well as for organizing your emails – it makes it easier to find everything. Quick Biz Tip

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The Filing Poem by Lynn Crosbie

Laughing all the Way to Work

I hope Lynn's poem on filing will motivate you to do this necessary but boring task. Tags: filing Enjoy! Someone's Gotta do it.

2008 153

7 Reasons to Free Your Business from File Cabinets & 5 Tips to Help You Do It

Tips From T. Marie

One of the most popular excuses many businesses give for needing ‘in office’ personnel is access to files. Some businesses have whole rooms full of metal filing cabinets. Within those metal behemoths are file folders stuffed with paperwork that may or may not be needed in the daily running of the business. I say may not because I’ve worked in offices where at least two-thirds of the file cabinets in the office were never opened. Electronic files are easily accessible.

2016 132

How to Create a Simple Action System Using the SMEAD Stadium File Organizer

Productive & Organized

Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have. 4 -- Pick up your SMEAD Stadium File Organizer (you can find them at most office supply stores) and take it out of the packaging. Do you have piles of paper all over your desk? 

2011 156

9 Ways to Improve Your Organization Skills

Office Dynamics

Organization skills is the one thing most successful business owners have in common. Without the ability to organize your work and your resources, you could be twisting in the wind in no time. Establish a filing system. Organize your workplace.

Skills 189

Get Organized!: Get Organized: L Is For LifeSTYLE File Tote

Get Organized!

Organizing Tips | Organizing Products | Organizing Services Monday, April 13, 2009 Get Organized: L Is For LifeSTYLE File Tote This post is part of the "Organizers A to Z" series. Cool organizers you could live without, but why would you want to?!

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Productivity With Shared Files

Professional Assistant Blog

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again? Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document).

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3 Tips for Organizing Your Executive & Team Members

Office Dynamics

This is the first thing you have to accept if you want to help someone, such as your executive or team member, get and stay organized, is chances are the person you’re trying to help doesn’t have the same style preferences as you do. Setup organization systems that will work for the person.

2016 179

Retrieve Your Files With Ease

Professional Assistant Blog

Home About Me Advertise Retrieve Your Files With Ease By The Professional Assistant on Wednesday, November 05, 2008 Filed Under: MS-Access , MS-Excel , Organize , Productivity D o you have quite a bit of filing to do? Do you feel that you should have some sort of control over these files on how you find them, for future reference? One of my readers asks: I am trying to organize a file room based not on traditional alphabetical filing, but on a retrieval system.

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3 Tips to Organize Your Executive & Team Members

Office Dynamics

3 Tips for Organizing Your Executive & Team Members. This is the first thing you have to accept if you want to help someone, such as your executive or team member, get and stay organized. So identifying a person’s style preferences before you help them get organized is key.

2016 173

Downsize and Organize Your Digital Clutter

Office Dynamics

If you’ve ever spent a morning trying to track down a lost file on your hard drive or searching through a decade of email, you know that digital disorder can also take a toll on your wellbeing. Keep reading for a step-by-step guide to downsizing and organizing your digital clutter.

2017 207

7 Steps to Improve Your Filing System

Professional Assistant Blog

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Dont know how to organize yourself and things are starting to pile up? Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders.

2007 109

Get Organized to Get Clients

Office Organization Success

“I need clients, not organization.” No doubt you’ve heard me say before that you need to “manage” your business before you can “market” your business, or to take what this client said and turn it on it’s head: You need to get organized to get clients.

2014 144

3 Easy Tips for Keeping Your Client Information Organized

Office Organization Success

For many solopreneurs a large part of their business is working one-on-one with clients, and that means having a way of keeping all of their client information organized and easy to access. For most business owners there will be a physical client file that you’ll need to create.

2014 197

Three Levels of Prevention for Safe File Sharing

Small Business CEO

Although there is no doubt that data sharing is valuable in business, an important way to connect with partners and build up rapport with customers, it’s also a risky business for an organization if not protected. Understanding the Dangers of File Sharing.

12 Days of Christmas Webinar: The Organized Admin with Julie Perrine

Office Dynamics

Watch The Organized Admin Webinar Replay. Poll Results: Where do you struggle the most to stay organized? What was the inspiration for writing your new book, The Organized Admin? The answer was overwhelmingly getting (and staying) organized. Paper and Digital Files.

2016 171

File System Preparation Is An Essential Step In Getting Things Done

Productivity Bits

After purging the unnecessary stuff that mounted in your desk and anywhere else, it’s now time to prepare your filing system. Chaos can easily break anywhere in your living space if no filing system is set up to hold the different materials that you accumulate as you work. Physical File System. Whatever tasks you perform on your job, you need a physical file system. Your file system must be proximate to where you actually do your work for convenience of access.

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How I Use Evernote as a Spark File

Productivityist

Writer Steven Johnson has written an excellent piece over at Medium about what he calls The Spark File. There’s no organizing principle to it, no taxonomy–just a chronological list of semi-random ideas that I’ve managed to capture before I forgot them. I call it The Spark File.”. He goes on to mention different ways The Spark File has helped him, but the most beneficial thing he does with The Spark File is revisit it regularly. Getting Ideas into The Spark File.

How I Use Evernote as a Spark File

Productivityist

Writer Steven Johnson has written an excellent piece over at Medium about what he calls The Spark File. There’s no organizing principle to it, no taxonomy–just a chronological list of semi-random ideas that I’ve managed to capture before I forgot them. I call it The Spark File.”. He goes on to mention different ways The Spark File has helped him, but the most beneficial thing he does with The Spark File is revisit it regularly. Getting Ideas into The Spark File.

Start 2011 off Organized! - Productive & Organized

Productive & Organized

Productive & Organized Home Contribute to P&O! Work With Stephanie « 106 Thoughts on Overcoming Overwhelm in a Freaked-Out World | Main | Make Your Resolutions/Goals from a Customer/Client Perspective & Grow Your Business Next Year (The 3 Ss) » Start 2011 off Organized!

2011 137

Stylish Way to Carry File Folders - Your Organizing Coach

Clutter Coach

2009 100

Organizing as a Practice

Clutter Coach

Being organized, clutter-free and in control of your time is also a practice. I do emphasize having a vision for your organized life, a goal to work towards. Instead of thinking, 'my office has to look like that one I saw on Apartment Therapy ,' try 'today I'll clear off the top of the file cabinet.' The post Organizing as a Practice appeared first on Clutter Coach.

2016 100

Organizing as a Practice

Clutter Coach

Being organized, clutter-free and in control of your time is also a practice. I do emphasize having a vision for your organized life, a goal to work towards. Instead of thinking, 'my office has to look like that one I saw on Apartment Therapy ,' try 'today I'll clear off the top of the file cabinet.' Republished by Blog Post Promoter The post Organizing as a Practice appeared first on Clutter Coach.

2016 100

Get Organized: O Is For The Overworked & Underpaid File Tote

Get Organized!

Organizing Tips | Organizing Products | Organizing Services Wednesday, May 6, 2009 Get Organized: O Is For The Overworked & Underpaid File Tote This post is part of the "Organizers A to Z" series. O is for the Overworked and Underpaid File Tote.

2009 52

10 Apps for Administrative Productivity and Organization

Office Dynamics

As an administrative professional, you need to be productive and organized wherever you go. and Tripit will organize them all in one place including directions between locations. Cloud-Based File Storage: Tired of attaching documents to emails and relying on track changes to keep up with multiple people editing the same files? Update, backup, and share files with your executive and team – no flash drives needed! Designed by Freepik.

2017 168

Cool Find of the Week – Carbonite iPhone App for Remote File Access

Andrea Kalli

It’s the Carbonite iPhone app which allows me to access the online files that Carbonite has backed up from my desktop. The good: it allows users to browse, view and share backed up files on the move at anytime. But what I could do was email the file to myself and edit it on the iPhone with the document editing app I have (DocsToGo), then email the edited file to someone, so at least that’s something. This makes it easy to locate the file. Wowzers!

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Eight Ways to Keep Your Office Clutter-Free

Ian's Messy Desk

Working at an organizations’ head office, we see a lot of paper. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. Keeping your desk and files clutter–free in a paper–filled environment isn’t easy, but a little planning and a little technology can help. Once you’ve completed these items, the paper should be filed, re-routed to someone else or discarded.

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How To Organize Your Gmail In 20 Minutes (And Keep It That Way)

Dumb Little Man

A lot of people actually struggle with this and they spend a lot of time searching for tips on how to organize Gmail inboxes. If you are doing the same thing, stop and check out these easy and fast strategies on how to keep your email more organized. Then, look for the icon that looks like a file drawer with a downward arrow. Get Organized With Labels. As you can see from these efficient tips, knowing how to organize Gmail inboxes is within your reach.

2017 159

7 Home Office Hacks That Will Help You Get Organized

Productivity Bits

Whether you work from home full-time, or simply enjoy having a workspace in the house when you need it, maintaining an organized space is crucial to your productivity. Here are a few hacks to help get you there: Binder Clip Cable Organizer Tired of the unsightly mess of cables crawling up the back of your desk like vines? Multipurpose Filing Chest Repurpose a chest by giving it new functionality. As you re-evaluate your home office space, you needn’t stop at organization.

Cool Find of the Week – Carbonite iPhone App for Remote File Access

Andrea Kalli

It’s the Carbonite iPhone app which allows me to access the online files that Carbonite has backed up from my desktop. The good: it allows users to browse, view and share backed up files on the move at anytime. But what I could do was email the file to myself and edit it on the iPhone with the document editing app I have (DocsToGo), then email the edited file to someone, so at least that’s something. This makes it easy to locate the file. Wowzers!

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How to Organize Drawers – Simply

Simple Productivity Blog

Have you ever wanted to have better organization in clothing drawers but didn’t know where to start? When I lived up on the frozen tundra, I switched clothing out twice a year, so organization wasn’t a problem unless I had too many clothes. “Filing&# Clothes.

2011 141

Organizing Papers on the Go

Simple Productivity Blog

I couldn’t find things again, so I decided to try a micro-organization to help me with the papers. However, I often wanted to work on one set of papers without the others, so keeping them in a filing case or a binder wasn’t really a workable option. Folder Organization.

2011 141

Organizing Computer Odds and Ends

Clutter Coach

So it makes no sense to waste time organizing them. My advice is to use one of my favorite organizing tools: the versatile zip lock bag. I keep my bags in my computer gear drawer upright, like file folders. If the manual has a title on its spine, position it in the bag so that it shows through the side or bottom, then file the bag so that the spine faces up, giving you an instant label. by What do you do with all that stuff you acquire when you get a new computer?

2016 100

Seven Myths about Organized People

Clutter Coach

Won't being organized make me dull and boring? Many people have an instinctive aversion to being organized. When they think “organized,” they think of an accountant with a pocket protector sitting at a bare desk in a room full of filing cabinets. Relax, you can be very organized without having your home look like Costco. Here are seven myths about what organized people are like, and the corresponding realities. Myth #1: Organized people are perfect.

2016 100

Document Management System

Ian's Messy Desk

Options for managing document filing and retrieval. By establishing a consistent system for filing and tracking documents, you will impose a sense of order on your records. This works for business or personal filing systems. Image via Wikipedia.

Seven Myths about Organized People

Clutter Coach

Won't being organized make me dull and boring? Many people have an instinctive aversion to being organized. When they think “organized,” they think of an accountant with a pocket protector sitting at a bare desk in a room full of filing cabinets. Relax, you can be very organized without having your home look like Costco. Here are seven myths about what organized people are like, and the corresponding realities. Myth #1: Organized people are perfect.

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