The Admin’s Guide to Organizing Digital Files

Office Dynamics

The Admin’s Guide to Organizing Digital Files By Julie Perrine. Just like papers on your desk can pile up, the same thing can happen with digital files. And technology makes it easy to search for files with keywords, so it can be tempting to not maintain your digital files.

9 Ways to Improve Your Organization Skills

Office Dynamics

Organization skills is the one thing most successful business owners have in common. Without the ability to organize your work and your resources, you could be twisting in the wind in no time. Establish a filing system. Organize your workplace.

Skills 148

Trending Sources

12 Days of Christmas Webinar: The Organized Admin with Julie Perrine

Office Dynamics

Watch The Organized Admin Webinar Replay. Poll Results: Where do you struggle the most to stay organized? What was the inspiration for writing your new book, The Organized Admin? The answer was overwhelmingly getting (and staying) organized. Paper and Digital Files.

2016 133

3 Tips for Organizing Your Executive & Team Members

Office Dynamics

This is the first thing you have to accept if you want to help someone, such as your executive or team member, get and stay organized, is chances are the person you’re trying to help doesn’t have the same style preferences as you do. Setup organization systems that will work for the person.

2016 89

3 Tips to Organize Your Executive & Team Members

Office Dynamics

3 Tips for Organizing Your Executive & Team Members. This is the first thing you have to accept if you want to help someone, such as your executive or team member, get and stay organized. So identifying a person’s style preferences before you help them get organized is key.

2016 88

Quick Tip… Tidy Up Your PC Files

Office Organization Success

Here’s the steps I took: In Windows Explorer… Go to File -> New Folder. This means that your files are now sorted with the oldest one being at the top. Simply scan through this list selecting all the folders that are older than a certain date (in my case I selected all my 2009 files). Hint: Hold down the shift key as you’re selecting your files so that you can select multiple files.

How to Organize Your Desk

Office Dynamics

Studies show workers spend up to 30 minutes a day organizing their work areas. Why do you need these tips on how to organize your desk ? It can impact your career,” says Liz Davenport, a professional organizer. Love the “round file!”

2013 151

Quick Filing System Tip

Office Organization Success

When creating your filing system, follow the same system for both your paper & computer filing systems, as well as for organizing your emails – it makes it easier to find everything. Quick Biz Tip

7 Reasons to Free Your Business from File Cabinets & 5 Tips to Help You Do It

Tips From T. Marie

One of the most popular excuses many businesses give for needing ‘in office’ personnel is access to files. Some businesses have whole rooms full of metal filing cabinets. Within those metal behemoths are file folders stuffed with paperwork that may or may not be needed in the daily running of the business. I say may not because I’ve worked in offices where at least two-thirds of the file cabinets in the office were never opened. Electronic files are easily accessible.

2016 35

How to Create a Simple Action System Using the SMEAD Stadium File Organizer

Productive & Organized

Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have. 4 -- Pick up your SMEAD Stadium File Organizer (you can find them at most office supply stores) and take it out of the packaging. Do you have piles of paper all over your desk? 

Get Organized to Get Clients

Office Organization Success

“I need clients, not organization.” No doubt you’ve heard me say before that you need to “manage” your business before you can “market” your business, or to take what this client said and turn it on it’s head: You need to get organized to get clients.

2014 52

3 Easy Tips for Keeping Your Client Information Organized

Office Organization Success

For many solopreneurs a large part of their business is working one-on-one with clients, and that means having a way of keeping all of their client information organized and easy to access. For most business owners there will be a physical client file that you’ll need to create.

2014 77

10 Apps for Administrative Productivity and Organization

Office Dynamics

As an administrative professional, you need to be productive and organized wherever you go. and Tripit will organize them all in one place including directions between locations. Cloud-Based File Storage: Tired of attaching documents to emails and relying on track changes to keep up with multiple people editing the same files? Update, backup, and share files with your executive and team – no flash drives needed! Designed by Freepik.

2017 60

Top 9 Mistaken Organizing Statements

Productive & Organized

Productive & Organized Home Contribute to P&O! » Top 9 Mistaken Organizing Statements There are a number of statements that I have heard people say over the years with regard to their organizing projects.  " If you are struggling to find time, then you have an even bigger need to get organized!  7 - "Planning -- smaning Organizing is easy. You   Some of us are better than others figuring out systems to get organized

2010 77

Document Management System

Ian's Messy Desk

Options for managing document filing and retrieval. By establishing a consistent system for filing and tracking documents, you will impose a sense of order on your records. This works for business or personal filing systems. Image via Wikipedia.

7 Secrets of the Super Organized

Dumb Little Man

Then I learned, one by one, a few habits that got me completely organized. Instead of giving you specifics for how to organize something specific, like your desk or your closet, I provide principles that you can use over and over in every situation. Most Popular Clutter Organization

2010 101

How I Use Evernote as a Spark File

Productivityist

Writer Steven Johnson has written an excellent piece over at Medium about what he calls The Spark File. There’s no organizing principle to it, no taxonomy–just a chronological list of semi-random ideas that I’ve managed to capture before I forgot them. I call it The Spark File.”. He goes on to mention different ways The Spark File has helped him, but the most beneficial thing he does with The Spark File is revisit it regularly. Getting Ideas into The Spark File.

Get Organized to Get Clients

Office Organization Success

This article has been inspired by one of the respondents to my recent survey who commented “I need clients not organization”. This particular comment really stuck out for me because I feel that a lot of business owners become so focused on getting the clients that they really don’t understand being more organized means getting more clients, and therefore do not put in place the foundational pieces that will allow their business to grow.

2009 43

Spring cleaning the home office

Ian's Messy Desk

It is now time to put things in order and implement a system that will keep this space organized until spring 2012 and beyond. File and organize: Once you’ve decided on what papers you will keep, set up a filing system that will be easy for you to follow.

3 Easy Tips for Keeping Your Client Information Organized

Office Organization Success

For many solopreneurs a large part of their business is working one-on-one with clients, and that means having a way of keeping all of their client information organized and easy to access. For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into.

2010 63

10 Tips to Get Your Office Organized

Productivity Bits

Decreased organization in the office area has been shown to largely limit productivity. In order to organize these papers, set up a box where each document type can be placed on your desk. An accordion file is also a great way to organize documents. You will also need a file or folder in which you can put completed papers that you might need at a later date. Copyright © 2011 Marlon Ribunal. Visit the original article at [link].

2010 35

File System Preparation Is An Essential Step In Getting Things Done

Productivity Bits

After purging the unnecessary stuff that mounted in your desk and anywhere else, it’s now time to prepare your filing system. Chaos can easily break anywhere in your living space if no filing system is set up to hold the different materials that you accumulate as you work. Physical File System. Whatever tasks you perform on your job, you need a physical file system. Your file system must be proximate to where you actually do your work for convenience of access.

7 Home Office Hacks That Will Help You Get Organized

Productivity Bits

Whether you work from home full-time, or simply enjoy having a workspace in the house when you need it, maintaining an organized space is crucial to your productivity. Here are a few hacks to help get you there: Binder Clip Cable Organizer Tired of the unsightly mess of cables crawling up the back of your desk like vines? Multipurpose Filing Chest Repurpose a chest by giving it new functionality. As you re-evaluate your home office space, you needn’t stop at organization.

Productive Networking: 22 Ideas to Organize Business Cards for Effective Followup

Productive & Organized

  But, how do you make sure to organize all of those business cards so that you CAN do the right FOLLOW UP? The most effective networkers have a system to manage/organize business cards and their contacts.  Thanks to Sharon Lowenheim of Organizing Goddess, Inc.

Why Do You Need Office Organization Systems?

Office Organization Success

No matter how hard you try you can never seem to get organized and clients/projects/work (you name it) are slipping through the cracks. When you have systems in place your mind is also clear because you’re not feeling overwhelmed; instead you feel organized and calm, knowing that everything is taken care of and the systems are running smoothly. A system simply describes HOW you do something i.e.: How do you create a new client file?

2009 38

Don't Strangle Your Reminders! - Productive & Organized

Productive & Organized

Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You? Work With Stephanie « Steph in the Media | Main | 19 Tips for Managing Your Email Even When You Dont Want To » Dont Strangle Your Reminders!

2011 81

Listen Live 01/11 as Stephanie Talks About #Organizing Myths on.

Productive & Organized

Productive & Organized Home Contribute to P&O! Where: Active Christian Media show What: Stacy Lynn Harp will interview me for 90 minutes on top Organizing Myths. Where: Active Christian Media show What: Stacy Lynn Harp will interview me for 90 minutes on top Organizing Myths.

2011 37

Get Organized and Lose Weight!

Productive & Organized

Productive & Organized Home Contribute to P&O! Main | 5 Easy Ways Kick-Start Your Daily Personal Productivity » Get Organized and Lose Weight!   By learning and acting on a few organization tactics, you can get back on track just in time for swimsuit weather! 

2010 40

My Theme for 2011: Decisive Productive Action - Productive & Organized

Productive & Organized

Productive & Organized Home Contribute to P&O! Work With Stephanie « Listen Stephanie Talks About #Organizing Myths on the Active Christian Media Show | Main | Stephanie Hosts Jill Hively: What’s for Dinner? Archive Network with Steph Is This You?

2011 68

Office Organization: 5 Steps to Setting Up Your Core Systems

Office Organization Success

So what I’d like to share with you today are my top 5 steps to setting up your core office organization systems. CREATE your paper-based filing system. Having an efficient filing system in place will enable you to find the information you need, when you need it! First of all invest in your filing storage, whether that’s a dedicated filing cabinet or plastic filing crates. CREATE your PC filing system. ORGANIZE your Inbox.

2009 57

5 Tips for Productivity, Organizing and Changing Your Life

Productive & Organized

Productive & Organized Home Contribute to P&O!   If your business is not effectively organized, it’s costing you money.    Yet, we try to do it all of the time by putting systems in place that don’t match our personal or our organizations’ styles.

2010 58

6 Tips to Save You Time and Wasted Effort - Productive & Organized

Productive & Organized

Productive & Organized Home Contribute to P&O! It's a great way to save files and photos on the "cloud." Thanks to Lisa Montanaro of LM Organizing Solutions, LLC 4. Thanks to Natalie Conrad of Organized Habits 5. Archive Network with Steph Is This You?

2011 87

Do You Hate Your To-Do List? Try This Instead - Productive & Organized

Productive & Organized

Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You? Work With Stephanie « Do You Have a Yeah/Yuckie List? Maybe You Should | Main | The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In » Do You Hate Your To-Do List?

2009 113

Simple Tool for Organizing All of Your Travel Information

Productive & Organized

Anyone that travels frequently knows that a well organized set of travel documents makes the trip much less stressful.    Smead sent me a couple of samples of their Travel Organizer a few weeks ago and I have been using them so I could give you the scoop. 

2011 52

Productivity and Organization Link Lineup - Productive & Organized

Productive & Organized

Productive & Organized Home Contribute to P&O! Building Habits Habitforge Another Tool for Creating Habits :: [link] -- Professional Organizer, Janine Adams, shares her experience using habitforge -- an online habit building tool.  

2011 30

Steph in the Media - Productive & Organized

Productive & Organized

Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You? Work With Stephanie « Are you Time-challenged Tim or Non-productive Nancy? Then get in on this giveaway. Main | Dont Strangle Your Reminders!

2011 43

Online Tools to Help Get Your Office Started and Stay Organized

Office Dynamics

It is no secret that you work more efficiently, are more motivated and less stressed out when your workplace is well organized. You can also include file attachments. The app is focused on entering and completing to-dos; moreover, you can add, tag, and organize your to-dos into lists, projects and nested lists. Thoughtback is a free app that helps you chose, organize, and retrieve thoughts that you want to remember.

2013 78

Tips to Go Almost Paperless - Productive & Organized

Productive & Organized

Productive & Organized Home Contribute to P&O!   I have so many piles and I don't want to file it all."   If your computer files are organized, you will be able to do a search and find what you are looking for quickly.

2010 50

Link Lineup! Time Management Month and More - Productive & Organized

Productive & Organized

Productive & Organized Home Contribute to P&O!   Have you written any great articles on organizing and productivity?  Archive Network with Steph Is This You? Work With Stephanie « Mon Motivation - Do You Believe What You Are Told, or What You Know to be True?

2011 52

7 Tips for Organizing Your Home-Based Business

Productive & Organized

Productive & Organized Home Contribute to P&O! » 7 Tips for Organizing Your Home-Based Business Home based businesses are more than a passing fade.    Getting organized is a challenge for most business owners. 

2010 58