Increase Productivity with Keyboard Shortcuts

The Office Professionals Place

Friday, June 4, 2010 Increase Productivity with Keyboard Shortcuts Try these keyboard shortcuts to increase productivity time, and decrease the time it takes to complete tasks. Log Files As with most other websites, we collect and use the data contained in log files. The Office Professionals Place by Elite Office Concepts The purpose of this blog is to educate, enlighten, motivate, inspire, and strengthen office professionals to grow in their professional development.

Let your fingers do the walking: Quick keyboard shortcut keys

Laughing all the Way to Work

© Copyright Patricia Robb 2010 10 August, 2010 Let your fingers do the walking: Quick keyboard shortcut keys I am on vacation and on my home computer I do not have a mouse so rely on keyboard shortcut keys, which reminded me again how helpful they are and how they are a big timesaver rather than reaching for the mouse all the time. Let your fingers do the walking: Quick keyboard sh.


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Macros: Shortcuts To Productivity With Microsoft Word

Professional Assistant Blog

Home About Me Advertise Macros: Shortcuts To Productivity With Microsoft Word By The Professional Assistant on Monday, October 13, 2008 Filed Under: MS-Word , Productivity D o you know what a macro is? You can also add this macro to your toolbar or assign a keyboard shortcut by clicking on the buttons below and following the instructions. Click on either the toolbar icon that you created, the keyboard shortcut or click Tools, Macro, and Macros…, then click run.

How to Set Up Your Digital Productivity Space – Top 10 Tips

Dumb Little Man

Do you have a system to organize your files in folders? Yes, no one wants to spend that much time moving files and inventing an organization system but when you finish, we believe that you will find everything in its place and that will help you to have all your thoughts in order as well.

2020 254

How I Organize My Mac


By appending certain letters in front of file names (like “VME” for this weblog), Hazel knows to put what documents into what folder. I want to know when a file or folder has been last modified and also when it was opened, and I slide those to where I want them in Finder view. Hazel adds colours to various files as it runs its rules so that I can also identify via colour. Here’s what I use: Red: Files that have not been opened in 1 year or more.

2012 43

The benefits of reading aloud | Men With Pens

Men With Pens

Now, when I say ‘don’t write’, I don’t mean you should take a break or get away from the keyboard for a day. You see, I had this brilliant idea that I wanted to record some audio files. I’m a pretty fast typist but it made me realise how unnatural it is to use a keyboard, or even a pen.

2010 62

6 Reasons Why Your Business Should be Paperless

Eco-Office Gals

When you migrate your files into a digital environment, it: Increases your efficiency. You only need a few seconds to find an electronic file. If you’re a PC user, all you have to do is press the “Start” menu button—the one with the Microsoft logo—on your keyboard, type in the file name, and click the file you’re looking for. In contrast, files kept in the cloud can be accessed wherever you have an Internet connection.

2014 156

5 Reasons a Messy Desk Is Not Good For Your Productivity

Dumb Little Man

The average office keyboard has roughly 7,500 bacteria on it. The idea is to strategically place files, tools, and materials based on how often you use them. Create a Clear Filing System. This applies to paper files and digital files. Do you feel stressed or distracted as soon as you get to work? Here’s one cause you may not have considered: not having a clean desk at work.

2018 209

Administrative/Clerical: Switching to a Tablet for Work

Office Dynamics

For years, desktops and laptops have dominated the work computer market because they have big screens, roomy keyboards, and large hard drives for storage. The slim profile and portability of tablets make them very attractive to people who travel a lot for work, but the lack of a physical keyboard can negate those advantages. Luckily, there are several types of portable keyboards on the market that are smaller than traditional keyboards, but with all of the same functions.

2013 129

Win an award-winning Brother office labeller

Practically Perfect PA

The labeller can help with everything from organising office filing to tracking property through specialist bar code and asset management labels. It also features a wider keyboard, to make typing at a desk more comfortable, and has a stylish black and grey design. We’ve teamed up with technology specialist Brother to give you the chance to win a state-of-the-art office labeller.

2016 160

Practically Perfect PA readers review of the Brother P-touch PT-D600VP

Practically Perfect PA

Frédérique from Paris : When I use my PC to print labels the aim is not the same, with your machine I could label everything (from my jam and spice jars to all my professional files). I have a lot of documents and folders I need to sort which ones are pending things, which ones are to sign, which ones are to file… and I always get lazy to create a new label using the computer. Stacy : Yes – no need to hand write labels and our events are clearly labelled / filed.

2016 167

DeClutter Your Desk And Your Mind

Productivity Bits

Only file things in your workspace if you know you are going to refer back them. Stacked up beside your keyboard is never the right answer. Get rid of trash, file (or toss) documents, and straighten your tools before you call it quits. The argument over whether a clear desk or a messy one is a truer sign of productivity has gone on for decades and it’s unlikely to ever be resolved objectively.

2016 155

3 tips for a stress-free connected workplace

Ian's Messy Desk

File away completed projects, and do an assessment of what you really need to keep. Place your computer directly in front of you with your keyboard and mouse in a comfortable position – your lower arms should rest at a comfortable angle. With file sharing tools and mobile worker solutions and devices, it is easy to work outside the office and still enjoy safe access to the business network.More information is available at

2014 168

40 MS Word Hacks for Assistants

Practically Perfect PA

To search for auto recovered documents on the File menu, click Open , and then click Recent Documents. To view all of the MS Word Commands go to File > Options > Customise Ribbon. To check word count File > Properties > Statistics. Use the keyboard shortcut Fn + Shift + F7. To change the default location where documents are saved click File tab > Options > Save.

2016 159

Learn Software Faster with A Wallpaper

Simple Productivity Blog

While menus make it easy to find the features you are looking for, shortcuts take you there immediately – without having to lift your hands from the keyboard. Type the list into a program that can make picture files (like Paint). Most software packages include a help file that is accessible under a help menu. In addition, most PC computer packages will present the help file by pressing F1 (there’s your first shortcut!).

2011 158

12 Clever Ways You Can Earn Money From Your Computer Today

Dumb Little Man

You’ll listen to audio files and type out what you hear, and many job positions only require you to have a keyboard and computer to start. In today’s digital world, working from home has never been more accessible. At-home jobs are the perfect opportunity for those who have kids or those who have trouble finding employment locally. Even better, there is a huge host of different jobs you can do. All you need is a computer and a steady internet connection. Translator.

2020 175

7 Things I Wish Someone Told Me About Slack


Slack helps you say goodbye to email while keeping all of your teams’ communications and files in one place, wherever you go. You can group conversations, share files and search while staying in sync across multiple platforms. Slack is often used for sharing messages, links, and files but there is much more to this app; Slack also has built-in and third party commands that allow you to interact with the app at a deeper level. Keyboard Shortcuts.

2015 77

How To Deal with Clueless People

Simple Productivity Blog

They may play with things on your desk while visiting, or (my personal pet peeve) reach over me to grab my mouse or keyboard. For the one who routinely lays her top half across my desktop, I make sure my files are out on my desk at the start of any meeting I have with her. For the one who makes a grab for my keyboard and mouse, I point out it is a left-handed mouse and a non-standard keyboard layout and it would be much faster if they let me drive my own computer.

2011 193

My New iPad

Simple Productivity Blog

Unfortunately, the keyboard is slightly off – the up arrow is where a touch typist reaches for the shift key. So using the computer meant that I had to carry an external keyboard with me. A usable keyboard. The iPad is very fast to start up, has great battery life and the on-screen keyboard is large enough that I can touch type on it as long as I remember to pick my fingers up after the keystrokes.

2012 126

PhatWare Launches PhatPad for iPad – a Brainstorming and Collaboration Tool

Ian's Messy Desk

File sharing either with WiFi or email. The included handwriting recognition engine allows PhatPad users to convert previously recorded handwritten notes into digital text, and edit text using either the handwriting input panel or the keyboard. PhatWare Corporation has today released PhatPad for iPad, a note-taking and collaboration app featuring PhatWare’s proven handwriting recognition technology.

Productivity Automation, Part II: Computers

Simple Productivity Blog

This drive goes with me just about everywhere and contains files I access daily as well as really important tools. I learned the hard way about having my work files automatically sync with my USB: when I was laid off in 2008, I was told 15 minutes before my quitting time. Now I use a Windows Batch file to backup my critical work information at 2:00 every afternoon. It runs on my computer and pushes files from my computer (and external hard drive) up to secure storage.

2010 135

10 Useful (and Innovative) Windows 7 Productivity Tips

Dumb Little Man

Windows 7 Shortcuts Keyboard shortcuts can significantly enhance your productivity. Even if you love using the mouse and can't even dream of dumping it altogether for that bland keyboard, there's no harm in getting yourself acquainted with some shortcuts to speed up certain daily tasks. Here's a list of some relatively unknown, and really cool Windows 7 keyboard shortcuts.

2011 209

Email Productivity: My Outlook Secrets

Simple Productivity Blog

My emails fall into various situations: I need to enter the information into the Wiki, take some sort of action, wait for something, or file it. All of my categories have hot keys, so I never even have to lift my fingers off the keyboard. For those emails that don’t pertain to a project, but where I need to keep the information, I have set up other Outlook files. In the archives, I have folders for each letter of the alphabet and information gets filed accordingly.

Email 159

Redefining Email Processing

Simple Productivity Blog

This was more of a problem on the iPad, where I use controls to click instead of keyboard actions. When I needed to respond, I would send the email to “_Action/Respond” All told, under the _Action label, I had the following sub-labels: Action, Respond, Waiting For, File, Read. Mailbox shows your inbox, and allows you to do four things: delete, archive, snooze or file it in the limited folders Mailbox accesses. For filing elsewhere in my reference material.

Email 170

Energy-Saving Software for Your Eco-Office

Eco-Office Gals

According to the Faronics website, the software “analyzes CPU, disk, network, keyboard, mouse, and application status data before it takes any action, ensuring your users aren’t interrupted in the middle of something important.” It may not facilitate file transfer like winscp , or help you to manage projects like Basecamp, but it certainly fills a gap in the arena of savings that many businesses could find useful.

2012 122

15 Surprising Gmail Tricks and Secrets

Dumb Little Man

So, the best solution is to take a backup by using Google takeout or ‘ export Gmail emails to PST ‘ or other file formats using SysTools Gmail Backup SOftware and saving it on the local system. Speed Up the Workflow With Keyboard Shortcuts. Whenever it comes to email service providers, Gmail does not need any introduction. It has more than 1 billion monthly users. The factors which make Gmail popular are: Simple interface.

2018 149

How to remember those random requests

Practically Perfect PA

Similarly I have a large A4 desk pad next to my keyboard for any quick notes I need to make, things to remember (like phone numbers for instance), and tasks people give me at my desk. Archive and search rather than file. I read that phrase recently and thought archiving and searching is exactly what assistants do these days rather than filing.

2014 214

10 Apps for the Entrepreneur 2011

Eco-Office Gals

The software allows you to speak into the phone and then it writes the words into a text file of some type. From there, you can text, tweet or write memos without needing to find a computer or laboriously typing it out on the tiny keyboard of a mobile phone. Since most people don’t carry a document scanner with them, this makes use of the camera on a phone to scan documents into the phone and put it in a PDF file when a scanner is not available.

2011 158

How The iPad Has Revolutionized My Writing

Simple Productivity Blog

This was done in either a paper notebook, Use Your Handwriting on my iPod, or on the computer, directly into my pull file. The bigger screen and on-screen keyboard would make it much better than the iPod, I thought. I had been hauling around a mini computer, keyboard and mouse, so I figured that even doing things on the web would mean less equipment to haul around. I have to confess, that when I bought my iPad, it was with the hope that it would make writing easier.

2012 152

Top 10 Productivity Tools For Chromebook

Productivity Bits

With a comfortable full-sized keyboard, large display and clickable trackpad, all-day battery life, light weight, and built-in ability to connect to Wi-Fi and mobile broadband networks, Chromebooks are ideal for anytime, anywhere access to the web. And since it is a web-based device, you always have access to all your applications and files anytime and anywhere – that is if you have an access to the internet (a downside?). Copyright © 2011 Marlon Ribunal.

2011 162

Administrative/Clerical: 5 Ways to Make Your Workspace an Oasis

Office Dynamics

File papers immediately instead of letting them linger, and assign each item on your desk to a designated spot. Dust furniture, remove sticky residue and stains from spilled food and drinks, and wipe down phones and keyboards. Extra cushions for your chair and a therapeutic eye pillow may help ease the strain of long hours answering phones, organizing files, and staring at computer screens.

2013 124

Help Desk

Practically Perfect PA

Files – see my previous blog on my filing system. The phone should be on the desk as near to your keyboard and computer screen as possible. A few days ago I was getting ready to go home after a long day in the office when it dawned on me that I had been at my desk all day.

2012 135

Creating Your Freedom Business - Expert Panel Shares Tips (Part 3)

Productive & Organized

My iPad has an awesome case and keyboard made by Zagg (in red of course to match my business brand!). I always synch all of my files from my main Mac computer in my home office to Dropbox so that I am sure to have all of them handy while on the road by using the app on my phone and tablet. We're in our third week of the series Freedom to Work from Anywhere: Living the Mobile Life and my expert panel has shared some great tips so far. 

2013 171

10 Lotus Notes E-mail Tips

Ian's Messy Desk

Note : You may want to press enter on the keyboard a couple of times before putting in the signature information if you do not want the signature to appear immediately at the top of the memo. From your mail file: Click More on the Action Bar and select Preferences. Filing knowledge into services via Email &# TACTICS ( Image via Wikipedia. These tips work with Lotus Notes 8.5. Earlier versions of Notes may different configuration options.

2011 116

Top 10 Writing Apps for Android Smartphones

Daily Writing Tips

Writers often work on multiple devices and being able to access your files across all of them is essential. DropBox offers you a seamless cloud experience, the ability to edit your word files, and so much more. One of the best features Writer Plus has is the support of keyboard shortcuts like undo, redo, and more. You can also save and share files with your friends, which makes it the ideal program to use if you are collaborating with others.

2017 70

Review – Casual.PM


There are keyboard shortcuts for creating new tasks and branches, for grouping sets of tasks together (a very handy feature that all Project Managers will be pleased to see). The opportunity to upload project-specific files is also there, making this a very collaborative tool. Files can be uploaded from your local computer, Dropbox, Box and Google Drive. Project Management tools can be unwieldy beasts, that’s for sure. In some ways, this can be understandable.

2015 86

Excel 2007 | How To Insert A Pop-Up Picture In A Cell


4. Press the Delete key on your keyboard, to delete the text.

2007 67

My App Diet

Simple Productivity Blog

The tiny keyboard on the Touch makes it difficult for me to take a quick note. I like this DropBox client because I can hold files locally and not need an active connection to get the information. Fridays are tip days at SimpleProductivity blog. Back in my “Open Loops 10/18/2011: Articles I Think Worth Passing Along” , I mentioned an article from Lifehack called “Why and How I Went on an App Diet”. I knew, deep down, that I needed to do this as well.

2011 156

How To Handle Hundreds Of Emails In Just One Hour


I personally use OneNote, but you can use a similar program or even plain text files. A major part of my processing speed is in keyboard shortcuts in my e-mail program. You should look into keyboard shortcuts too. For each step of my process, I have a keyboard shortcut such as CTRL-1, CTRL-2 , CTRL-3, etc. Today’s guest post is by David Moore. David is an engineer, blogger, Apple-centric enthusiast, and consultant.

Email 63

19 Tips for Managing Your Email Even When You Don't Want To.

Productive & Organized

By using labels in combination with filters, I am able to automatically sort and label (file) most of my e-mail before it arrives in my in-box. I'll read and delete and save those of interest in a file. What remains in your in-box is actionable items, not filing. On a daily basis, I make liberal use of the following two keyboard keys: 1. File the e-mail, either in a folder or saved as a document. - Productive & Organized Home Contribute to P&O!

2011 210

How I Stay Productive

Virtual Moxie

But what I found over time was that both when filing something new, or looking for something already filed, the folders no longer made top-of-mind sense to me. So the item I filed in the ABC folder back when ABC made sense to me as a place to store the item now can’t be easily found because ABC doesn’t really jump to mind as a logical place to have put it. I’m a keyboarder most of the time.

2011 192

Need To Create a PDF? Don't Have the Software? Don't Panic!

Professional Assistant Blog

By The Professional Assistant on Wednesday, October 15, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity Y ou receive an e-mail from your manager. All you need to do is go through your regular print routine with the following steps: Click File, Print or CTRL-P as the keyboard shortcut. This will enable you to create a PDF-like file where no one can manipulate information. Home About Me Advertise Need To Create a PDF?

2008 118

30 Ways to Make TV Watching More Productive

Dumb Little Man

Get under the keyboard and the DVD player. Purge a drawer or filing cabinet - Choose a drawer that's close to where you're sitting and pull everything out of it. Do you ever hear yourself saying "I just don't have time " yet find yourself plopped in front of the TV for the better part of every evening? As our to-do lists grow so does our stress and anxiety over getting everything done.

2010 219