How to Stop Wasting Time – Internal Factors

Ian's Messy Desk

These time-wasters fall into two types: internal, those things we generate and external, those things that come at us from outside. Make sure you filing system reflects this axiom. There are many behaviours and practices that get in the way of our productivity. Both types can be controlled. There are four behaviours/practices leading to wasted time: Disorganization – How much stuff do you have sitting on your desk or in your work area?

Productivity With Shared Files

Professional Assistant Blog

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again? Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document).

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Retrieve Your Files With Ease

Professional Assistant Blog

Home About Me Advertise Retrieve Your Files With Ease By The Professional Assistant on Wednesday, November 05, 2008 Filed Under: MS-Access , MS-Excel , Organize , Productivity D o you have quite a bit of filing to do? Do you feel that you should have some sort of control over these files on how you find them, for future reference? One of my readers asks: I am trying to organize a file room based not on traditional alphabetical filing, but on a retrieval system.

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Three Levels of Prevention for Safe File Sharing

Small Business CEO

Usually, problems arise due to not understanding the dangers associated with file sharing resulting in intentionally or unintentionally flaunting company regulations. Understanding the Dangers of File Sharing. The popularity of file sharing is easy to understand.

7 Steps to Improve Your Filing System

Professional Assistant Blog

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders. Place your most current files in the front of each file folder, for easier access.

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Stop Giving Your Time to Your Computer & Get Your files in EasyReach

Productive & Organized

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Trying to Phone/Fax Internationally?

Professional Assistant Blog

Home About Me Advertise Trying to Phone/Fax Internationally? By The Professional Assistant on Monday, January 07, 2008 Filed Under: Client Service , Productivity D o you have trouble figuring out how to call a client or even a colleague in another country? 4comments for this post Regina Thanks for posting the "trying to phone/fax internationally" issue. Is there a fee of any sort that goes with the international fax?

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The Admin’s Guide to Organizing Digital Files

Office Dynamics

The Admin’s Guide to Organizing Digital Files By Julie Perrine. Just like papers on your desk can pile up, the same thing can happen with digital files. If you don’t have a filing system to put things where they belong when you save them, the virtual mess can accumulate quite quickly.

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Opening Microsoft Office 2007 Files in Microsoft Office XP

Professional Assistant Blog

Home About Me Advertise Opening Microsoft Office 2007 Files in Microsoft Office XP By The Professional Assistant on Wednesday, January 09, 2008 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity I recently had a vendor send us an Excel spreadsheet that he created in Microsoft Word 2007 format. I remember in the past that you can always downgrade files. You can now go ahead and open any file in this format.

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Copying Tables, Pictures or Text in PDF Files to Other Sources

Professional Assistant Blog

Home About Me Advertise Copying Tables, Pictures or Text in PDF Files to Other Sources By The Professional Assistant on Thursday, January 17, 2008 Filed Under: MS-Excel , MS-PowerPoint , MS-Word , Productivity D id your boss just ask you to copy a table, picture or text to another source of software, such as Microsoft Excel or Word ? If you want to copy text from a PDF file into another source, click on the following icon shown below. Just dont forget to save your files.

2008 100

Miscommunication, Misfiled, and Misplaced = Misrepresentation

The Office Professionals Place

Sunday, August 22, 2010 Miscommunication, Misfiled, and Misplaced = Misrepresentation A work day consists of filing, answering phones, greeting visitors, and a host of communication efforts with coworkers, supervisors, and customers, plus other duties and responsibilities that can get overwhelming.

2010 176

Tax Tip for the Office Professional

The Office Professionals Place

This is the time of year that most people stress over because we are waiting for documents like W2’s, mortgage statements, 1099’s, and other information in order to file taxes. Log Files As with most other websites, we collect and use the data contained in log files.

2010 130

10 minute power meeting technique. | THE SMALL BUSINESS BLOG

The Small Business Blog

by Stefan Töpfer on Oct 31, 2007 When you have internal meetings try to keep them short. Remember this is a rule for internal meetings, for meetings with customers this rule does not apply – within reason of cause. E-Mail me or follow me.

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Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook

Professional Assistant Blog

Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

The New Kid on the Block: Establishing Good Working Relationships

Laughing all the Way to Work

In one interview, the person interviewing me said he needed his filing done on a daily basis as many people were using the files and it was important to have all the information up to date. This was mentioned a few times in the interview so I knew it was important and when I got the job I made sure to do my filing every day. Even if the person knows you and this is an internal move, it is good to establish your working relationship right from the start.

2008 100

Resizing Pictures in Microsoft Word

Professional Assistant Blog

Home About Me Advertise Resizing Pictures in Microsoft Word By The Professional Assistant on Tuesday, February 12, 2008 Filed Under: MS-Word Y our boss comes up to you and asks you to take a look at an e-mail that he/she just sent you. You notice that there is a picture within the file and your boss asks you to resize it. I didnt mean that the picture size and he file size itself would change. How can you change the actual file size, though?

Overworked? Unload Your Workload to a Freelancer!

Professional Assistant Blog

By The Professional Assistant on Tuesday, September 23, 2008 Filed Under: Prioritize , Productivity D o you need extra help with your workload ? Do you feel overwhelmed by the number of tasks that keep getting piled on your desk like a never ending mountain of files? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Overworked? Unload Your Workload to a Freelancer!

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How to Look Up a Business By Their Tax ID Number

Dumb Little Man

These are companies that sell shares of stock to the public, and their owners are required to file several sets of paperwork with the Internal Revenue Service. A business tax ID number is also known as a Federal Tax ID Numbers, and the IRS issues it to business owners for various tax purposes. Companies and organizations with these ID numbers are easily identified by a number of government agencies.

2015 193

Working with a Virtual Assistant? Make sure you don’t have an employee in the IRS’ eyes.

Denise Aday

Additionally, they can face penalties for failing to pay employment taxes and for failing to file required tax forms. Both employers and workers can ask the IRS to make a determination on whether a specific individual is an independent contractor or an employee by filing a Form SS-8 – Determination of Worker Status for Purposes of Federal Employment Taxes and Income Tax Withholding – with the IRS. Employee vs. Independent Contractor – Ten Tips for Business Owners.

2009 40

Why Your Business Should Embrace the Cloud

Eco-Office Gals

It’s important to note, though, that when your office does go paperless you will have to find someplace to store your files. Some companies set up elaborate internal servers on site. Cloud computing allows you to access your files no matter where or what technology you are using.

2013 194

Creating Your Personalized Productivity Tool Kit: Top 10 Tools to Consider

Dumb Little Man

These tools offer outstanding features that aid in creating tasks, setting timelines & reminders, performance tracking, time tracking, creating reports, team collaboration, file sharing, etc. File sharing and internal commenting to discuss particular tasks or projects. It is cloud-based software to add files (docs, sheets, and presentations) and works on them in real-time. Save all your files and notes in real-time by using this cloud-based software.

2020 156

What To Do If A Doctor Makes a Medical Mistake

Dumb Little Man

Not monitoring a patient well for any issues like internal bleeding or infection following a surgery. Each state has its own procedure when it comes to filing a complaint with the medical board along with varying requirements and forms.

Office Dynamics Top 10 Blogs For Administrative Professionals

Office Dynamics

Office Dynamics International has and always will be focused on YOU. The Admin’s Guide To Organizing Digital Files.

Getting buy in from the boss

Practically Perfect PA

Internal & External Training. Support for an Internal PA Network. Internal & External Training: The first external conference that I ever attended was Square Meal Venues and Events. This eventually enabled me to then request paid internal and external training.

2017 213

How Big Corporations Are Cutting Their Energy Usage

Eco-Office Gals

Businesses need all kinds of resources in order to thrive and one of their best ones are the interns that they recruit. Interns at Adidas have helped the company to build cases that reveal what energy resources methods help to benefit the company and which ones put it at risk.

2013 170

Assistants as information managers

Practically Perfect PA

These include, managing the internal filing system, administrative tasks such as holiday requests, travel management, sick leave etc. We organise board papers, we literally take files from one department to another, we still print, photocopy and bind documents on a daily basis.

2017 179

Win an award-winning Brother office labeller

Practically Perfect PA

The labeller can help with everything from organising office filing to tracking property through specialist bar code and asset management labels. We’ve teamed up with technology specialist Brother to give you the chance to win a state-of-the-art office labeller.

2016 211

10 Tips for Planning a Successful Event

Jen Lawrence

Whether you have an internal share folder or use Google Drive, declare a location to track all information and save important files. Planning an event for your company or business can be an insanely overwhelming. The sheer number of details can trip planners up.

2019 70

A day in the life: Katrina Wardell, EA at Dropbox

Practically Perfect PA

I have a Bachelor’s degree from Mills College in International Politics & Economics and a Master’s degree from Trinity College Dublin in International Development. This will mean managing budgets, assisting with internal communications, organising global events and loads more!

Pandora's Office May Have Been Worse than Her Box

The Office Professionals Place

File According to Sara Caputo, OfficeArrow’s Productivity Guru, 80% of what is filed is never looked at again. If possible, “Go Green,&# eliminate the paper clutter and file documents electronically. Make time, at least weekly, to file papers away.

2009 130

5 Top Cyber Security Training Tips For Employees

Dumb Little Man

Most businesses depend on emails daily for both external and internal communications. Your antivirus doesn’t clear the file. Most people believe that the most sophisticated cyber attacks are the biggest threats to any organization.

2019 204

An Introduction to Trademarks for the Uninitiated Solopreneur

The Solopreneur Life

Filing for Registration. Trademark registration applications are filed with the USPTO. These features are actually quite important because they allow for immediate filing, and because the date of application is the operative date for determining priority of rights. This may also have an effect on the total filing fee for the application (which is why many of the automated online services either appear misleading or simply provide deficient service).

2010 170

What Happens If You’re A Passenger In An Uber Accident?

Dumb Little Man

Filing a Claim. If another driver caused the accident, you can file a claim with his insurance company. Adrenaline can waylay a lot of the pain and you may have invisible or internal damages that only a healthcare professional will be able to identify. By filing a claim, you’ll receive payment for your hospitalization expenses, surgery fees, medication costs, and physical therapy.

2018 160

Digital Detox

The Office Professionals Place

If my files were lost, how could I do my job effectively? Backup electronic files. Most businesses have an IT department that may take care ensuring that your files can be accessible if your computer crashed. But what if the IT department couldn’t access those files either?

2010 130

7 Tips for Hiring a Virtual Assistant

Jen Lawrence

Where will you share files? The International Virtual Assistants Association and the Association of Virtual Assistants have RFP processes so you can cast out your request to hundreds of VAs at one time.

2019 56

Spring Clean Your All-in-One eCommerce System

Office Organization Success

Like your desk becoming overrun with paper piles, or your PC becoming littered with folders and files, so too can you ecommerce system become disorganized and out-of-control.

2014 190

Different Strokes for Different Folks

Laughing all the Way to Work

I had a lot of trigger dates I needed to remember such as when to file a statement of defence after receiving a statement of claim, or putting in a reminder when the mandatory mediation kicked in. I started a travel sheet so I could remember all of the things that needed to be done, especially for international travel. Colour coded file folders also became very important. I also use a stackable file tray and put folders in for the two meetings I organize.

2015 116

Join the “Worklife Line” Chat – Beginning Monday, July 19, 7 pm CST

The Office Professionals Place

Log Files As with most other websites, we collect and use the data contained in log files.

2010 191

8 Steps to Effective Records Management

Ian's Messy Desk

Business transactions and processes result to reports, documents , files, and contracts. Eventually, you will see a payoff from eliminating unnecessary files. An effective records-management program begins with an audit of every piece of paper and electronic file in your organization. Records are essential components of every business and organization. Invoices, receipts, presentations, memos and letters are all too common in a business setting.

2012 135

3 Tips for Organizing Your Executive & Team Members

Office Dynamics

Since you, your executive, and team members likely all have different style preferences, you need to be very clear about the organization systems you have in place (for filing paper, filing digital documents, etc.). 2016 Julie Perrine International, LLC. By Julie Perrine.

2016 175

7 Tips for Hiring a Virtual Assistant

Jen Lawrence

Where will you share files? The International Virtual Assistants Association and the Association of Virtual Assistants have RFP processes so you can cast out your request to hundreds of VAs at one time.

2019 52

Self Defense for Admins

The Office Professionals Place

Try the International Association of Administrative Professionals (IAAP); this organization also has certification opportunities that are great resume enhancements. Need a filing system? OfficeArrow.com has a great article discussing the "43 folder filing system."

2009 163

3 Tips to Organize Your Executive & Team Members

Office Dynamics

Since you, your executive, and team members likely all have different style preferences, you need to be very clear about the organization systems you have in place (for filing paper, filing digital documents, etc.). 2016 Julie Perrine International, LLC.

2016 169