Assistants as information managers

Practically Perfect PA

One of the predictions centred around the idea that Assistants would become information managers in their organisations. So what do we mean by Assistants as information managers? This is what the report says about Assistants as information managers.

2017 179

File Sharing

Practically Perfect PA

I find the best way to tackle the ever-increasing piles of stuff is to have a good filing system in place so that, as my mum used to say, there is a ‘place for everything and everything is in its place’! I have five different types of filing systems that I use everyday. Project files.

Filing 156

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3 Best File Sharing Services

Small Business CEO

Online file sharing is convenient and lets users share large files quickly. In many cases, it’s desirable over sharing files via email. Instead of fiddling with sharing files via email, you can simply send a collaborator a download link and you’re done.

6 Really Simple Strategies for Sharing Files Like a Pro

Dumb Little Man

Not so long ago, file sharing was a groundbreaking technology. However, using the cloud to share files and collaborate on projects has quickly become the cornerstone of many workflows across countless industries. Are you ready to up your file sharing game?

2018 219

Podcast 102: Use information

Clutter Coach

This is Podcast 102 and it’s about using information. Are you good at gathering information? What happens to a lot of these notes is that they molder away in your file cabinet, or even in your in box waiting for you to read them again. You are more likely to retain information if you take notes, especially if you do it by hand. If we wait another 24 hours before reviewing the information, we have lost 60%. The magic bullet is to USE that information.

2018 100

The Ultimate Beginner’s Guide to File Permissions and Data Security

Dumb Little Man

We use them to store everything from our vacation photos to our important professional documents, which of course makes protecting the files we store using our computers essential. Not quite sure what file permissions are or why they’re so important? When are file permissions important?

2018 230

How to Set Up Your Personal File System

Ian's Messy Desk

However, if that’s not workable for you right now, make sure you have a good filing system in place. You may find the these five to be adequate: Projects - files with information related to different projects you are working on. Reference Information - a resource for different things you are involved with. Colour code you files. Schedule a regular filing time. Keep your filing current so time won’t be wasted searching for an item.

Filing 130

3 Easy Tips for Keeping Your Client Information Organized

Office Organization Success

For many solopreneurs a large part of their business is working one-on-one with clients, and that means having a way of keeping all of their client information organized and easy to access. For most business owners there will be a physical client file that you’ll need to create.

2014 270

Filing for Computer Productivity

Simple Productivity Blog

But when I went to look for my files, I couldn’t find them. After going through every folder (because I don’t believe Windows search works with 100% accuracy), I realized two things: I had deleted the files, and my computer filing system was a mess.

Filing 173

4 Simple Steps to Securely Send Credit Card Information

Office Organization Success

Many business owners find themselves in a situation where they are asked to send their credit card information in order to finalize a business transaction. Put your CC info in a Word document, and send to her via a secure file transfer service like Send This File or Dropbox.

Dealing with Email and Filing

Simple Productivity Blog

There are a few things that we do with email: we either need to take action, or save it for informational purposes. Let’s just point out here that the whole point to filing email is so that you can find it later. The key to filing email, like filing paper, is to keep up with it.

Filing 205

GTD and Information Security

Productivity Bits

Information Security is one of the top priorities of any company that deals with data. Information Security, therefore, is a serious business. How the GTD Workflow Helps in Information Security? Let’s take that as example to illustrate how GTD can help in securing information (we can practically apply the following illustration to any piece of data that we deal in the office). What are the benefits of following the GTD Workflow to the Information Security effort?

2010 160

7 Tips to Clean Up Your Digital Files

Jen Lawrence

Digital records management isn’t something we spend time thinking about until we need to find a file. We spend far too much time searching, wondering where we would have thought to save the file when we were working in it. I personally despise wasting time looking for files.

2019 56

Document Management System

Ian's Messy Desk

Options for managing document filing and retrieval. By establishing a consistent system for filing and tracking documents, you will impose a sense of order on your records. This works for business or personal filing systems. Image via Wikipedia.

Quick Biz Tip: Creating A Filing System

Office Organization Success

Creating and maintaining a filing system is the very foundation that your business is built on, so this is the very first system you need to put in place – an efficient and effective filing system. With a proper filing system in place you will very quickly and easily be able to find the information you need, when you need it.

Filing 122

Three Levels of Prevention for Safe File Sharing

Small Business CEO

Usually, problems arise due to not understanding the dangers associated with file sharing resulting in intentionally or unintentionally flaunting company regulations. Understanding the Dangers of File Sharing. The popularity of file sharing is easy to understand.

Productivity With Shared Files

Professional Assistant Blog

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again? Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document).

Filing 100

7 Reasons to Create Information Products

Step It Up VA Coaching

It has never been easier to create and give away (or sell) information products. In fact, there are so many ways to distribute information products and use them as part of your marketing that they can help make your business a success. If you’ve been thinking about creating an information product, but haven’t done it yet, here are seven reasons why it’s a great idea: 1. If you have Microsoft Word, an information product can be created as a PDF file.

2012 109

Retrieve Your Files With Ease

Professional Assistant Blog

Home About Me Advertise Retrieve Your Files With Ease By The Professional Assistant on Wednesday, November 05, 2008 Filed Under: MS-Access , MS-Excel , Organize , Productivity D o you have quite a bit of filing to do? Do you feel that you should have some sort of control over these files on how you find them, for future reference? Your boss could ask you for something at a moments notice and you are expected to find the information within minutes.

Filing 100

7 Reasons to Create Information Products

Step It Up VA Coaching

It has never been easier to create and give away (or sell) information products. In fact, there are so many ways to distribute information products and use them as part of your marketing that they can help make your business a success. If you’ve been thinking about creating an information product, but haven’t done it yet, here are seven reasons why it’s a great idea: You can create them yourself. If you have Microsoft Word, an information product can be created as a PDF file.

2011 116

Secure Your Information With Samsbox

Simple Productivity Blog

The software could not see what is in your files. But I did give it some information and play around with it. The interface is very straightforward: you either have what are termed “password filed” but are really just text files; and a section to upload documents, which are then classified under various headings. Multiple files. I liked the ability to split the text files into various chunks. You can search a file, but only the current one.

2013 125

7 Reasons to Free Your Business from File Cabinets & 5 Tips to Help You Do It

Tips From T. Marie

One of the most popular excuses many businesses give for needing ‘in office’ personnel is access to files. Some businesses have whole rooms full of metal filing cabinets. Within those metal behemoths are file folders stuffed with paperwork that may or may not be needed in the daily running of the business. I say may not because I’ve worked in offices where at least two-thirds of the file cabinets in the office were never opened. Electronic files are easily accessible.

2016 119

Rules for Filing Alphabetically

Laughing all the Way to Work

I was taught that when you file the general rule is nothing comes before something. The phone book is filed alphabetically and you can always use that as a reference. 1 INFORM Records Management News, Alphabetic Filing Rules, p. Tags: nothing comes before something alphabetical rules for filing alphabetically alphabetical filing telephone book Administrative Assistant For example - Robb, P. comes before Robb, Patricia.

2007 100

Eight Ways to Keep Your Office Clutter-Free

Ian's Messy Desk

Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. Keeping your desk and files clutter–free in a paper–filled environment isn’t easy, but a little planning and a little technology can help. Once you’ve completed these items, the paper should be filed, re-routed to someone else or discarded. File it in a Reminder file or in your file cabinet.

Filing 140

7 Steps to Improve Your Filing System

Professional Assistant Blog

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders. Place your most current files in the front of each file folder, for easier access.

2007 109

Simple Tool for Organizing All of Your Travel Information

Productive & Organized

  The other 3 sections are divided by tabs to store your travel information.    One of the greatest features is the file lock -- and you might not even know it is there!    Or, how about a great mobile file for each networking group that you belong to? 

2011 209

3 Easy Tips for Keeping Your Client Information Organized

Office Organization Success

For many solopreneurs a large part of their business is working one-on-one with clients, and that means having a way of keeping all of their client information organized and easy to access. In this article I’m going to share with you my top three tips for keeping everything together, so that you can easily access your client information and know exactly where your clients are in your programs.

2010 152

Swipe File: Winning Confirmation, Thank You, and Welcome Messages

Denise Aday

Informs you that the first lesson is already on the way and asks for a quick social share, with a prepared click-to-tweet message. The post Swipe File: Winning Confirmation, Thank You, and Welcome Messages appeared first on denise aday.

2015 86

Kallout To Research Information

Professional Assistant Blog

Home About Me Advertise Kallout To Research Information By The Professional Assistant on Monday, October 20, 2008 Filed Under: MS-Word , Productivity , Research Y ou’re reading an article for some research that you are doing for our boss. Your next step would be to Google it or hop onto Wikipedia to find out more information by opening your internet browser. It might even keep you reading information in the browser, instead of focusing on your original task.

2008 100

Closing Shared Files While Away From Desk

Professional Assistant Blog

Home About Me Advertise Closing Shared Files While Away From Desk By The Professional Assistant on Tuesday, January 29, 2008 Filed Under: Productivity D o you share files on a network within your office? One thing that Ive noticed and I have been a suspect of this as well in the past, is that people tend to leave their shared files open on their computers while they are gone for long periods of time. But if they need to change information, this could cause a problem.

2008 100

Excel 2007 | Split Information Across Multiple Cells

Admins4Admins

Learn to easily split information across multiple cells in excel. You can receive these updates automatically through email by clicking below: Subscribe to admins4admins.com by Email EXCEL 2007 | SPLIT INFORMATION ACROSS MULTIPLE CELLS 1. The Office FB sites are so informative.

2007 61

How to Create a Simple Action System Using the SMEAD Stadium File Organizer

Productive & Organized

Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have. 4 -- Pick up your SMEAD Stadium File Organizer (you can find them at most office supply stores) and take it out of the packaging. Do you have piles of paper all over your desk? 

2011 195

Tracking How to Get It All Done & Avoid Information Overload-Interview With @Springpad CEO @jeffjaner

Productive & Organized

Information Overload is a topic that comes up frequently when I talk with people about what holds their productivity back. Many people have become "information junkies" collecting all kinds of information but not having it in a format that makes it usable. 

2011 218

Planner Or Tickler (1-31) File? - How to Use Both For Optimal.

Productive & Organized

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files?

2009 120

Organising your Outlook folders

Practically Perfect PA

I’ve written a few blogs in the past about maximising Outlook for productivity and filing paperwork , but today I wanted to focus specifically on organising your outlook folders. I think the way people structure their email files can be quite a personal thing!

2017 219

Swipe File: Winning Confirmation, Thank You, and Welcome Messages

Denise Aday

Informs you that the first lesson is already on the way and asks for a quick social share, with a prepared click-to-tweet message. The post Swipe File: Winning Confirmation, Thank You, and Welcome Messages appeared first on denise aday.

2015 52

5 Reasons Why Small Businesses Should Take Information Security More Seriously

Small Business CEO

So unless you’re looking forward to filing bankruptcy, you need to start taking your information security more seriously. Your customers take information security seriously. You better believe that your customers expect you to guard their information with your life.

2013 100

How to Manage Files On a Shared Drive?

Office Dynamics

Abbie asks us "I'm looking for information or ideas on how to manage files on a shared drive used by multiple people?" - our office is small and we don't use a shared drive but know that many of you do. Hello, Blog Readers! A few weeks ago we received a question from Abbie. If you have any suggestions for Abbie, please leave them here in the comments section. We'll be sending a prize to the most helpful answer of the day! Admin Assistant Training Technology

2009 109

How to Manage Files On a Shared Drive?

Office Dynamics

Abbie asks us "I'm looking for information or ideas on how to manage files on a shared drive used by multiple people?" - our office is small and we don't use a shared drive but know that many of you do. Hello, Blog Readers! A few weeks ago we received a question from Abbie. If you have any suggestions for Abbie, please leave them here in the comments section. We'll be sending a prize to the most helpful answer of the day!

2009 100

Organising your Outlook folders

Practically Perfect PA

I’ve written a few blogs in the past about maximising Outlook for productivity and filing paperwork , but today I wanted to focus specifically on organising your outlook folders. I think the way people structure their email files can be quite a personal thing!

2017 130

Feeling Stressed at Work? Is it you? Is it them? (Information Overwhelm)

Office Dynamics

Turning To Do To Done – Information Overwhelm. Are you afraid to file something because you will forget where you put it? Most likely no one every taught you how to manage the overwhelming amount of information that you receive on a daily basis. Feeling Stressed at work?

2009 141

Feeling Stressed at Work? Is it you? Is it them? (Information Overwhelm)

Office Dynamics

Turning To Do To Done – Information Overwhelm. Are you afraid to file something because you will forget where you put it? Most likely no one every taught you how to manage the overwhelming amount of information that you receive on a daily basis. Feeling Stressed at work?

2009 130

“Tracey, will you teach me how to file as I go along and not let it pile up?”

Office Organization Success

Your filing system is at the very heart of your business – with a proper filing system in place you will very quickly and easily be able to find the information you need, when you need it. And, of course, you’ll be getting templates and checklists so that setting up your filing system will be so easy! Yes I will… and so much more.

2009 100