Trying to Phone/Fax Internationally?

Professional Assistant Blog

Home About Me Advertise Trying to Phone/Fax Internationally? Do you want to fax some documents to a client, but not sure if the fax number you are dialing will be correct? I had the same trouble in the past, since I have to fax quite a few documents to clients on a regular basis. Then you just enter the phone or fax number in the third section. 4comments for this post Regina Thanks for posting the "trying to phone/fax internationally" issue.

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Get Rid of Junk Faxes & Telemarketers - For Good!

Professional Assistant Blog

Home About Me Advertise Get Rid of Junk Faxes & Telemarketers - For Good! By The Professional Assistant on Tuesday, September 30, 2008 Filed Under: Productivity D o you receive junk mail, junk faxes and the occasional irritating phone call from telemarketers? Do you even receive voice mails that are left by people trying to sell you something, but you didn’t even hear the phone ring? I get tons of junk faxes and mail at work each and every day.

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Are you Ga Ga For Google?

The Office Professionals Place

Thursday, January 21, 2010 Are you Ga Ga For Google? Google is an office professional’s best friend. I remember the days when you could use Google as a search engine only. Have them transcribed and delivered to your Google account and read them online.

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Who Called? Use A Phone Call Log!

Professional Assistant Blog

Use A Phone Call Log! By The Professional Assistant on Thursday, October 09, 2008 Filed Under: MS-Excel , Organize , Productivity D o you find that when you receive phone calls or voice mail messages, you cant remember who called, what time they called, who they were trying to call, etc? If youre looking for a business phone system , check out the PBXs that are currently on the market. Home About Me Advertise Who Called?

2008 100

How to Deal with Inconsiderate Co-Workers

Professional Assistant Blog

Do you want to walk over to their cubicle while their talking loudly on the phone and give them a piece of your mind? Shes always humming, whistling, talking loudly on the phone, laughing hysterically (who knows at what?),

2009 198

Administrative Procedures Manual - Does Your Department Need One?

Professional Assistant Blog

Do you find that your staff are not being consistent with their memos, e-mails , the way they answer the phone , etc.? Home About Me Advertise Administrative Procedures Manual - Does Your Department Need One?

2009 163

Cost Effective Ways to Greenify Your Business

Eco-Office Gals

You can communicate via email; you can use things like Google Docs, Adobe and e-Signature to send documents and contracts; even faxes can be sent and received online thanks to companies like FaxZero and MyFax. Greenify.

2012 185

Most Irritating Habits of Co-Workers

Professional Assistant Blog

Do they end up talking loud on the phone while you are trying to do some work? Home About Me Advertise Most Irritating Habits of Co-Workers By The Professional Assistant on Monday, November 19, 2007 Filed Under: Productivity D o you find yourself among co-workers that are not respectful of your privacy? Are you being bombarded with people walking up to your cubicle and dont have the decency to see that you are busy?

2007 100

Do Not Disturb - Training In Progress

Professional Assistant Blog

When youre on a phone call, do people hover over you? You dont want people coming up to you, hovering and waiting for you to put down the phone for a few seconds to let them know that you are in a training session. Home About Me Advertise Do Not Disturb - Training In Progress By The Professional Assistant on Friday, January 18, 2008 Filed Under: Client Service , Meetings , Productivity D o you get staff members coming to you for all sorts of questions?

2008 100

How to Cope With Co-Workers Arguing

Professional Assistant Blog

Home About Me Advertise How to Cope With Co-Workers Arguing By The Professional Assistant on Monday, January 21, 2008 Filed Under: Meetings , Productivity Y ou’re on the phone with a client and an argument breaks out between two of your colleagues.

2008 100

6 Tools to Help You Manage Large Projects with Local & Virtual.

Productive & Organized

" Google Docs with XL Joanne Lang also suggested Google docs with XL.    You would use Google docs the same way you would an MS Office Excel worksheet.  Productive & Organized Home Contribute to P&O!

2011 267

Increasing Microsoft Excel 2007's Formula Bar Size

Professional Assistant Blog

Home About Me Advertise Increasing Microsoft Excel 2007s Formula Bar Size By The Professional Assistant on Wednesday, November 18, 2009 Filed Under: MS-Excel , Productivity D o you find that trying to either write or fix formulas in Microsoft Excel can be a pain?

Overlapping Calendars In Microsoft Outlook? Really?

Professional Assistant Blog

Home About Me Advertise Overlapping Calendars In Microsoft Outlook? Really?

Need to Change Excel Details from Vertical to Horizontal or Vice.

Professional Assistant Blog

Home About Me Advertise Need to Change Excel Details from Vertical to Horizontal or Vice Versa?

2010 158

Make No Mistakes With Meeting Request Attachments in Outlook 2007

Professional Assistant Blog

Home About Me Advertise Make No Mistakes With Meeting Request Attachments in Outlook 2007 By The Professional Assistant on Friday, November 20, 2009 Filed Under: Meetings , MS-Outlook Y ou sent a meeting request to a bunch of people.

2007 158

Best Business Technology for Small Businesses & Their Owners (28 ideas from them to you!)

Productive & Organized

" That is what I heard from her as we were talking on the phone.  Since I work at home (and because we're full-time RVers, always on the road), I need to be able to fax/copy/convert from anywhere. Can't Live Without Google. Record Your Phone Calls Like A Pro.

2011 261

5 Reasons To Migrate To A Paperless Office

Small Business CEO

In fact, you can use cloud storage to push your documents to all of your mobile devices – services like Google Docs, iCloud, and Amazon all offer amazing storage solutions that turn the whole world into your business office.

2013 85

Windows 7: Will It Be Like XP or Vista?

Professional Assistant Blog

Home About Me Advertise Windows 7: Will It Be Like XP or Vista? By The Professional Assistant on Thursday, July 16, 2009 Filed Under: Productivity A re you a big fan of Windows XP? Did you feel that Windows Vista was a big flop? Well, look no further, since Windows 7 will be coming out very shortly. I am truly hoping that this new platform will be much smoother than Windows Vista.

2009 100

Co-Workers Annoying You?

Professional Assistant Blog

Home About Me Advertise Co-Workers Annoying You? By The Professional Assistant on Monday, December 31, 2007 Filed Under: Meetings , Office Gossip , Productivity A re your co-workers annoying you at work by talking to loudly? Do you wish you could take a fog horn and toot it around, just so that they would quiet down? I also work in an environment where it gets a little too loud at times. Its an open-concept office and at times, I would like my colleagues to simmer down a bit.

2007 122

How to Copy Tables from Word to Powerpoint

Professional Assistant Blog

Home About Me Advertise How to Copy Tables from Word to Powerpoint By The Professional Assistant on Thursday, August 30, 2007 Filed Under: MS-Excel , MS-PowerPoint , MS-Word P eople often ask me, "How do you copy a table from Word into Powerpoint?" This actually is quite easy to do. Here are the simple steps on how to copy tables: Open your Word document that contains the table. Open Powerpoint and click on File, then select New, then Blank Presentation. You will see this screen at the bottom.

2007 118

Blogging Here and There - Part 2

Professional Assistant Blog

Home About Me Advertise Blogging Here and There - Part 2 By The Professional Assistant on Thursday, April 24, 2008 Filed Under: A s you may have noticed, I havent been posting any articles for quite some time now. I do apologize for this, but my life has been really busy lately and unfortunately, could not share my thoughts with you during this time. I will try to post articles when I get a chance, but it will be quite infrequent.

2008 100

Productivity With Shared Files

Professional Assistant Blog

Thanks for the tip, Richard Posted on 1 April, 2008 12:33 PM Anonymous Google docs is the best way Ive found to do this. You can share documents, spreadsheets, and photos across computers and networks: since your document is stored on Googles server, its accessible from anywhere !

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Do You Have a Pen?

Professional Assistant Blog

Home About Me Advertise Do You Have a Pen? By The Professional Assistant on Thursday, February 21, 2008 Filed Under: Client Service , Meetings , Productivity Y ou’re walking around the office and someone comes up to you, asking for a pen. You search your pockets and realize that you don’t have one. Has this ever happened to you? This has happened to me quite a few times in the past.

2008 100

Sync Your Hand Held Device

Professional Assistant Blog

In the near future, Blackberries, Apple iCals and many different types of phones will be supported on this software as well. Home About Me Advertise Sync Your Hand Held Device By The Professional Assistant on Thursday, November 15, 2007 Filed Under: Networking , Organize , Productivity , Travel A re you looking for software that can synchronize most of your hand held devices? Heres a free piece of software that was recently released that can do just that.

2007 100

Copying Pictures To and From Microsoft Word

Professional Assistant Blog

Home About Me Advertise Copying Pictures To and From Microsoft Word By The Professional Assistant on Monday, January 28, 2008 Filed Under: MS-Word , Productivity H ave you ever wondered how to copy pictures from and to Microsoft Word ? Do you have a big project coming up and want to show your boss that you can handle this type of task ? Recently, someone asked me how this is done. It’s actually quite simple.

Sorting Tables in Microsoft Word

Professional Assistant Blog

I wasnt sure if this was possible, but fiddled around on Google a bit and found that it is possible. Home About Me Advertise Sorting Tables in Microsoft Word By The Professional Assistant on Wednesday, January 23, 2008 Filed Under: MS-Word , Productivity H ave you ever wondered or tried to sort a table within Microsoft Word ? Do you already have a table set up in Microsoft Word, but dont want to copy to Microsoft Excel and back again, just to sort it?

Would You Relocate to Avoid Traffic Jams?

Professional Assistant Blog

Home About Me Advertise Would You Relocate to Avoid Traffic Jams? By The Professional Assistant on Thursday, December 06, 2007 Filed Under: Job Seeking , Productivity , Travel D o you find yourself getting stuck in traffic each morning and afternoon? Do you feel that people should relocate to a closer home or find a new job? Heres an interesting article I found about how most employees would rather get stuck in traffic jams rather than relocate to a new home or job.

2007 100

Want Confidential Documents to Stay Confidential?

Professional Assistant Blog

Home About Me Advertise Want Confidential Documents to Stay Confidential? By The Professional Assistant on Friday, November 30, 2007 Filed Under: A re you looking for a way to make sure that others don’t open your letters or packages? Do you have confidential information that you need to send to someone, but want to make sure that it gets treated like registered mail? Then Redi-Tag Security Seals and Tape is the product for you.

2007 100

Worried About Your Online Resume?

Professional Assistant Blog

Home About Me Advertise Worried About Your Online Resume? By The Professional Assistant on Monday, November 26, 2007 Filed Under: Job Seeking A re you worried about online identity theft online? Do you worry about your current employer finding out that you are looking for a new job? Resume Rabbit will make all of this disappear. You can post up to 80 different job sites, such as Workopolis , Monster , CareerBuilder and many more, just with one submission.

2007 100

Hands Hurt From Typing?

Professional Assistant Blog

Home About Me Advertise Hands Hurt From Typing? By The Professional Assistant on Wednesday, November 14, 2007 Filed Under: Ergonomics , Productivity D o you find yourself typing too much? Using the mouse too often? Heres a product that will help you feel better and relieve pain, carpal tunnel syndrome and repetitive stress injury. It will also aleviate pain caused by arthritis, tendonitis, and poor cirulation. It even gives the person a massaging effect, for lasting comfort.

2007 100

Macros: Shortcuts To Productivity With Microsoft Word

Professional Assistant Blog

Home About Me Advertise Macros: Shortcuts To Productivity With Microsoft Word By The Professional Assistant on Monday, October 13, 2008 Filed Under: MS-Word , Productivity D o you know what a macro is? Do you know how to create them?

Labelling The Features In Microsoft Word

Professional Assistant Blog

I’ve searched Google and they say to use the drawing tool. Home About Me Advertise Labelling The Features In Microsoft Word By The Professional Assistant on Thursday, September 04, 2008 Filed Under: MS-Word , Productivity D o you create letters or labels in Microsoft Word ?

"Excel"ing to Create Subtotal Row Totals

Professional Assistant Blog

Home About Me Advertise "Excel"ing to Create Subtotal Row Totals By The Professional Assistant on Wednesday, September 03, 2008 Filed Under: MS-Excel , Organize , Productivity Y our manager sends you an e-mail with a spreadsheet attached.

2008 130

Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook

Professional Assistant Blog

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally? Do you have trouble trying to figure out the time zone for each meeting in Microsoft Outlook ? I am currently in the process of doing this for one of my managers. I need to book meetings for him to travel to firms all over Canada. Since Outlook only allows for one time zone to be added to the persons calendar , this makes it a little difficult. The best way I could find accomplishing this task is by having to change the time zone information each time I need to add a new meeting. I also have a time zone map open in an internet browser, so I can make sure that I am choosing the correct one. To add or change a time zone in Outlook, follow these simple steps: Right click on the area marked in the picture below, then click Change Time Zone. Click on the check box for Show an additional time zone, then use the drop down arrow to select the particular time zone you wish to use. At this point, you can flip to your internet browser to see which time zone is the correct one. Now you can see by the picture below that the new time zone has been added. You can now add in the meeting details for this time zone. Note: Make sure to add the time in the meeting schedule (for example: Meeting with client, 1:00 pm Calgary time), so the manager knows that this is the correct time to meet with this client. There have been instances where people would get confused as to whether the meeting was booked on the managers time zone or the clients time zone. Subscribe to The Professional Assistant feeds or get posts e-mailed directly to you today. Until next time, Take care - of your clutter! Post from: Administrative Assistant 2comments for this post Babyanne Richard, You have no idea how many hours this is going to save me (and my manager because she double checks her meetings when going over seas). I honestly think if you were here this morning when I read this I would have kissed you!!!! Time Zones are the one thing that I cant wrap my brain around!!! And when you through DST into the mix I am totally lost!!! Thanks again for your very helpful tips and trick you ROCK!!! Posted on 29 August, 2008 10:36 AM The Professional Assistant Hi Babyanne, Thanks for the comment. Dont know how thrilled my wife would be though. As for the DST, it really does mess things up. There actually is a function within the time zone option where you can either allow or disallow DST. Thanks, Richard Posted on 29 August, 2008 2:12 PM Post a Comment Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Subscribe to Posts via Feed Subscribe to Posts via Email Featured Posts Write An Effective Out Of Office Assistant Message Cubicle Etiquette Get A Job With A Thank You Letter How to Copy Tables from Word to Powerpoint Want to Decorate Your Cubicle/Office? How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One? Most Recent Questions How to Deal with Inconsiderate Co-Workers Administrative Procedures Manual - Does Your Department Need One? Having Trouble Planning A "Non-Religious" Office Party? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? 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Calculation of Discounts in Excel

Professional Assistant Blog

I tried searching around for an answer on Google, but no luck. Home About Me Advertise Calculation of Discounts in Excel By The Professional Assistant on Tuesday, August 21, 2007 Filed Under: MS-Excel H ave you ever wondered how to calculate discounts on certain products/services that you or your firm offers? One of my colleagues had this dilemma a few days ago. It kept providing me topics that werent relevant to the particular answer I was looking for.

2007 100

Dealing With Unreasonable Requests

Professional Assistant Blog

Home About Me Advertise Dealing With Unreasonable Requests By The Professional Assistant on Thursday, October 08, 2009 Filed Under: Organize , Prioritize , Productivity Y ou receive an e-mail , among the many others that you receive each and every day. Your colleague or boss calls or comes up to you exactly 2 minutes later and asks if youve read it. You think to yourself, "What?!? Is this person crazy?!?" Has this ever happened to you?

2009 109

Too Many Applications Driving You Crazy?

Professional Assistant Blog

Home About Me Advertise Too Many Applications Driving You Crazy? By The Professional Assistant on Wednesday, October 07, 2009 Filed Under: Organize , Productivity D o you have too many applications open on your computer? Have you passed by a co-workers desk and noticed that they have 20 different things running all at once? Believe it or not, this can lower productivity. You actually end up thinking that you are working harder, yet you are reducing your productivity by about 30%.

2009 109

Finding The Best Travel Deals - Online!

Professional Assistant Blog

Home About Me Advertise Finding The Best Travel Deals - Online! By The Professional Assistant on Tuesday, October 06, 2009 Filed Under: Meetings , Research , Travel A re you trying to book a flight, hotel or car rental for your manager? Do you feel like you are going to lots of websites to find the best deal? I originally wrote a post on this entitled " Travel Plans " explaining that you can use Travelocity and Expedia to find the best deals.

2009 109

4 Ways to Cope with Difficult Colleagues

Professional Assistant Blog

Home About Me Advertise 4 Ways to Cope with Difficult Colleagues By The Professional Assistant on Tuesday, December 04, 2007 Filed Under: Productivity D o you find yourself having to deal with a difficult person in your office? Do you feel that they are overbearing and don’t know when to keep their opinions to themselves? Do they make inappropriate comments in a professional environment?

2007 138

4 Steps to Setting up E-mail Distribution Lists

Professional Assistant Blog

Home About Me Advertise 4 Steps to Setting up E-mail Distribution Lists By The Professional Assistant on Thursday, March 27, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you find yourself having to write each persons e-mail address over and over again for certain e-mails ?

2008 130

Co-Workers Not Cleaning Up After Themselves?

Professional Assistant Blog

Home About Me Advertise Co-Workers Not Cleaning Up After Themselves? By The Professional Assistant on Monday, February 11, 2008 Filed Under: Organize , Productivity D o you find that staff members leave their garbage around the kitchen area? Do you get annoyed that you are always the one that has to clean up after them? Do you start wondering if they treat their own house the same way? You’re not alone.

2008 131

Need To Create a PDF? Don't Have the Software? Don't Panic!

Professional Assistant Blog

Home About Me Advertise Need To Create a PDF? Dont Have the Software? Dont Panic! By The Professional Assistant on Wednesday, October 15, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity Y ou receive an e-mail from your manager. Your manager asks you to create a report of some sort and wants you to send it to a client, but making sure that they cannot manipulate the information.

2008 118

Using Subtotals Function in Microsoft Excel

Professional Assistant Blog

Home About Me Advertise Using Subtotals Function in Microsoft Excel By The Professional Assistant on Wednesday, January 30, 2008 Filed Under: MS-Excel , Productivity D o you have a Microsoft Excel spreadsheet where you have firm names and figures?