Optimize Office Efficiency by Regularly Maintaining Equipment

Eco-Office Gals

You can help to reduce these costs by regularly maintaining your equipment. What effect does maintaining equipment have on your energy costs, and how can you set up a regular maintenance schedule to keep your equipment more efficient? It might seem like the most cost-effective plan to take advantage of existing supplies, infrastructure and equipment, but it could actually be costing you money, productivity and time. Repair all broken down equipment promptly.

How to Set Up Your Personal File System

Ian's Messy Desk

However, if that’s not workable for you right now, make sure you have a good filing system in place. You may find the these five to be adequate: Projects - files with information related to different projects you are working on. Colour code you files. Schedule a regular filing time. Keep your filing current so time won’t be wasted searching for an item. Clean your files periodically to keep the volume of material to an essential minimum.

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Eight Ways to Keep Your Office Clutter-Free

Ian's Messy Desk

Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. Keeping your desk and files clutter–free in a paper–filled environment isn’t easy, but a little planning and a little technology can help. Once you’ve completed these items, the paper should be filed, re-routed to someone else or discarded. File it in a Reminder file or in your file cabinet.

Filing 140

Spring cleaning the home office

Ian's Messy Desk

Before starting this year’s spring cleaning, it is important to consider the following tips: Keep, file, shred: Start by sorting through your papers and making three distinct piles: what you keep, what you file (and keep organized for later use) and what you shred. File and organize: Once you’ve decided on what papers you will keep, set up a filing system that will be easy for you to follow. “Go Through Your Files and Purge Them!

Document Management System

Ian's Messy Desk

Options for managing document filing and retrieval. By establishing a consistent system for filing and tracking documents, you will impose a sense of order on your records. This works for business or personal filing systems. There are lots of choices when it comes to filing documents. Here is an overview of the most popular options: Alphabetical filing is one of the oldest, most commonly used systems. Image via Wikipedia.

6 quick tips for managing paper

Ian's Messy Desk

Now, look at the paper sitting on your desk, dressers, tables, shelves, filing cabinets , etc. Other pending work should be stored in some form of filing system, which makes it easy to retrieve, but keeps it out of sight. There are regular systems that dump a daily amount of paper on our desks: mail, filing, circulating files, etc. Close your eyes and picture the Zen-like state of your desk in a paperless world.

2012 122

6 quick tips for managing paper

Ian's Messy Desk

Now, look at the paper sitting on your desk, dressers, tables, shelves, filing cabinets , etc. Other pending work should be stored in some form of filing system, which makes it easy to retrieve, but keeps it out of sight. There are regular systems that dump a daily amount of paper on our desks: mail, filing, circulating files, etc. Close your eyes and picture the Zen-like state of your desk in a paperless world.

2012 122

How to Set Up a Home Communication Centre

Ian's Messy Desk

For example: to do, to pay, pending, and to file. If not, look for a desktop file suited to the décor of the space with hanging files to label with each category. Productivity Productivity Tools a home academia bulletin board calendar centre chalkboard communication dry erase calendar erasable calendar home communication household magnet message centre office equipment organize household our home personal information managers time-management whiteboard

2012 116

Top 5 Tips for Training Employees on a Budget

The Small Business Blog

Many equipment manufacturers offer free training to companies that purchase their products. Don’t Underestimate The Importance Of Time Management » « Previous Entries This entry was posted on Monday, March 29th, 2010 at 7:00 am and is filed under SME-Blog. E-Mail me or follow me. Small Business Bootstrapping How to start your own small business with no or little money. You ask a question, I answer! Ask me your small business questions, I will answer them ASAP.

Budget 122

Streamlining Your Workstation For Productivity

Small Business CEO

Oftentimes, we don’t properly file things or put something away because it’s not convenient. Get creative and arrange your office in a way that allows easy access to all your filing systems. Entrepreneurs office environments office equipment organizationWhat’s all the fuss about keeping a clean desk? In college, my favorite professor had stacks of books and articles that rivaled the Empire State Building.

2012 68

Your Home Business: Is It Business As Usual in the Midst of COVID-19 Social Distancing?

Tips From T. Marie

We use online technology like Zoom to conduct business meetings regularly and accessing files from cloud storage like Dropbox is old hat. We need to understand that although we may be more equipped to have less disruption in the way we do business, we are still human and need to allow ourselves a bit of leeway to deal with all of the fears and uncertainties that this crisis is bringing. Those of us who already own a home-based business are lucky.

2020 134

How to Keep Business Data Secure When Transitioning to a New Office?

Dumb Little Man

It will allow you to monitor the office equipment and gear in real time. Physically secure the files and folders. Every company has hundreds of files which they use to store invoices, client contracts, and other information. When transitioning to a new office, you will, of course, be transporting these files and folders as well. You have to physically lock the cabinet and ensure that nobody can access these files and folders. Moving to a new office is not easy.

2019 171

Eight Ways to Eliminate Paper and Clutter in Your Office

Ian's Messy Desk

Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files. Despite improvements in document handling technology, despite the convenience of PDF files, we still produce a lot of paper. Keeping your desk and files clutter–free in a paper–filled environment isn’t easy, but a little planning and a little technology can help.

2014 164

7 Podcasts that You Need in Your Life

Dumb Little Man

Podcasts are digital audio files that come in various topics and can be downloaded from the internet. The podcast is a life-changing tool for families that have someone with OCD as it helps them understand the issue and makes them better equipped to help that family member.

2020 224

How to Make Your Workplace Greener

Eco-Office Gals

Though the initial expense may be off-putting, replacing old IT equipment with newer versions can reduce your carbon footprint, and may lower future costs through reducing the need for maintenance. Equipment you may consider replacing includes: CRT monitors: replace with LCD monitors (lower power consumption). What to do with the old equipment? Replacing old equipment is all well and good, but it does lumber you with a large amount of redundant equipment to dispose of.

2012 149

How Personal Injury Attorneys Fight for Rights of Injury Victims

Dumb Little Man

Often, they can point you in the direction of a medical care provider who may be better equipped to assist with your particular injuries. Steps in a court trial include: Filing the complaint, Discovery, Filing and responding to pretrial motions, Selecting the jury, Making opening statements, Presenting evidence, Examining witnesses, and. If you are involved in an accident that results in injury, you may want to consider hiring a personal injury attorney.

2020 130

The Use of Paperwork in Business and the Importance of Recycling

Eco-Office Gals

Companies, businesses and industries with lots of customers have to implement several filing systems. The patient would have to wait for an undefined amount of time until hospital personnel look through thousands of files. What if a major corporation is in the middle of a multi-billion pound deal and the CEO has tons of paperwork in his or her office and the most important file needed to make the transaction is lost?

2012 126

Spring Clean Your Business

Step It Up VA Coaching

You likely know by now what isn’t working – your files are a mess, the furniture arrangement is awkward, you can’t see your surfaces any more, and you either don’t quite know where to put things, or where to find things… Make the spring season the time for a fresh start and uncover the office you’ve been longing for. A good place to start is to streamline your files and documents. Clean out your file cabinet. by Donna Toothaker.

2011 148

Tools to Help Your Employees Work from Home

Dumb Little Man

It’s highly functional and equipped with a variety of features that help make communication convenient between teams and individuals. Sending photos, videos, and files are likewise easy. ?

2020 159

24 Time Management Tips

Ian's Messy Desk

Photocopy your message for your own files then send off the original. Have a simple filing system and keep it up to date. Get rid of things that don’t work: pens, gadgets, equipment, etc. Image via Wikipedia. Know what is important to you. Figure out your values. Make goals and review them regularly to keep focus. Learn to delegate: co-workers, professionals, family members, neighbour teenagers earning extra money can all help with your workload. Learn to say no.

Office Items That You Can Reuse or Recycle

Eco-Office Gals

Let’s start with the items that make it look like an office: desks, chairs, and computer equipment. Since you probably don’t have old-school furnishings like hardwood desks and chairs or metal filing cabinets, your best bet if you want to outfit the space with new furnishings is to sell or donate these items so that they can enjoy a second life elsewhere.

2013 199

12 Must-Know Things While Designing A Book Cover

Dumb Little Man

Printers have their own set of requirements for printing a file. Typically, a flat file is required by the printer as all the parts of a book cover or jacket such as the spine, front, back covers, and flaps. In case the book cover or brochure design requires foil printing or embossed print, another set of files is needed as a guide. Equipped with these book cover design tips, you are now ready to create a stunning book cover and see your vision come to life.

2018 148

Is Document Scanning Green?

Eco-Office Gals

So if we are able to scan documents at source how does this impact the factors above: There is the green and environmental cost of the scanning equipment. There is the carbon costs associated with running the equipment, building and the staff. Once scanned the document have to be stored electronically and this computer equipment has to be manufactured, staff are required to operate it. However, reality says that businesses are still dependent on physical files.

2011 162

Help Desk

Practically Perfect PA

Files – see my previous blog on my filing system. Office Equipment. I’m a big advocate of assistants having their own office equipment such as a photocopier, printer and shredder. We deal with confidential material all day and it can be awkward sharing equipment with other members of staff. In addition to that as part of our role we are always at one piece of equipment or the other and it is a massive time saver if for example the printer is near our desk.

2012 133

Little Green Footsteps

Eco-Office Gals

A purist may say that there is still a green cost to running the IT equipment and my argument would be – fine – I agree. However, we cannot operate a business today without IT and suspect in most cases the incremental service cost and carbon footprint required to make these changes are significantly less the storing and shipping around unnecessary paper based files. What is the business cost of going green?

10 Ways to Remove Clutter from Your Life

Dumb Little Man

The only things that should be on your desk now are the computer, phone and other similar equipment. Set up a simple alphabetical filing system, with one folder for each project or client. Have an inbox for all incoming papers, and then sort them each day and either toss, delegate, do them immediately, or file all documents, so nothing remains on top of your desk. It's good to take out all your files, and purge what you don't need.

2011 219

Personal Assistant Super Powers!

Practically Perfect PA

From advanced knowledge of Microsoft Office to always being able to fix the photocopier, being able to use all of the office equipment better than most of our colleagues is our secret weapon! Filed under: Skills. Every PA / EA has a set of skills that enable them to do their job well, senior staff might not notice these unique attributes but we should and more importantly we should know how to use them to the best of our abilities.

2011 184

Top 5 Green Accounting Solutions for Your Business

Eco-Office Gals

Get energy-efficient equipment. Thanks to the internet and online accounting software such as QuickBooks Pro and Bookkeeper, you can handle a lot of your expenses and filing on your computer; therefore, totally removing the need for a lot of paper usage. Speaking of files, thanks to cloud storage websites such as Just Cloud, Zip Cloud and My PC Backup, gone are the days of (and reasons for) needing filing cabinets.

2012 122

Three Easy Steps For Adding Productivity to Your Work Day

Step It Up VA Coaching

Or it could be that your files, equipment, tools and work area are so scattered and unorganized that it takes you twice as long to get anything done because you have to do a search and rescue mission first just to find what you need. Also, make sure your equipment is in good working order at all times. by Donna Toothaker. Do you ever look back at the end of a long work day and wonder what you accomplished?

2014 125

Picking up skills along the EA career path

Practically Perfect PA

Learning how to use and fix a variety of office equipment. Establishing and maintaining filing systems. I’ve been an EA for quite some time now, in fact I started working in 2003 so it has been a decade. Most of that time has been spent figuring out how to look as youthful as I did at 21, making terrible decisions with fashion, money and well men but also making my way along the career path that has led me to being an EA in Barcelona.

Skills 189

Practical Productivity: Moving Cubes Efficiently

Simple Productivity Blog

I can complete this task in about an hour, including packing all personal items, hooking up the equipment, and setting all my stuff in its places again. This requires a bit of planning: I cannot accumulate either desk stuff or files beyond a certain level. My plastic frog collection (given to me by my daughter) fits into the photo stand drawers, which fits into the file drawer along with my technical books. Another table trip, and the computer equipment is in place.

2010 139

The Benefits of Renting Office Space

Productivity Bits

At the beginning, a business is not necessarily cash-rich; they have enough money to purchase the equipment they need and to begin operations, but they have not shown a profit yet. Without ownership of the building, business owners have a much easier time filing their taxes. O wning a building gives people the freedom to do anything they would like with their property, but this doesn’t always benefit every business owner.

2011 219

10 Tips to Get Your Office Organized

Productivity Bits

An accordion file is also a great way to organize documents. You will also need a file or folder in which you can put completed papers that you might need at a later date. A filing cabinet is the best place for these files so that they are out of the way but are still easily accessible. At least once a week, transfer all completed papers to a filing cabinet instead of letting them build up on your desk. Copyright © 2011 Marlon Ribunal.

2010 190

Podcast 107: Get ready to move

Clutter Coach

This includes books, off season clothes, holiday gear, archive files, memorabilia, photos, off season sports equipment, some craft supplies, and serving ware for entertaining. by Listen or subscribe here: iTunes ? Stitcher ?. Soundcloud ? YouTube ? Google Play You can leave a review here! This is podcast 107 and it’s about getting ready to move. I occasionally help people pare down their possessions for a move.

2018 100

Are we still going green?

Practically Perfect PA

I found the list in my ‘things to keep’ file the other day and thought I would share it with you all. Turn off all your electronic equipment before you go home. Don’t keep your electronic equipment on if you are not using it – if your mobile phone is fully charged remove it from the charger. Pin It.

2012 100

Extended Warranty Works Only Under These Conditions

Dumb Little Man

If a manufacturer fails to deliver that, a consumer can file a case under the consumer protection law. Water can damage your electronic equipment. Being in the digital era of smartphones, laptops, desktops, iPads, smart home appliances, and even smart home systems, consumers always ask for the maximum life of a product. Because of that, the extended warranties for electronics industry have become quite a popular concept these days.

2018 149

5 Things You Must Know in C Programming Language

Dumb Little Man

Despite being a low-level programming language, C is equipped with standard libraries that can be used for developing programs. The most basic example of the standard library in C language is the “stdio.h”, which is the standard input/output header file. Programming rests at the center of different technological advancements we witness in this decade. Operating systems, mobile applications, and many other technologies are based on programming.

2019 141

Should City Governments and other Businesses look to Virtual Services to Save Money?

Tips From T. Marie

And don’t use filing as an excuse to ‘need’ an in-office worker, if you haven’t moved to an electronic files system it’s high time you did. Even the medical field , infamous for paperwork, is transitioning to electronic files. Most employees are going to have the equipment needed at home already, a computer, an internet connection and a phone.

2012 122

How Big Corporations Are Cutting Their Energy Usage

Eco-Office Gals

Its focus is to train 100 graduate students each year about the fundamentals regarding energy efficiency so that they will be well-equipped to go into Corporate America and share the knowledge that they have with the places where they intern. Oh, and that interns can be more than people who get coffee and do filing. Businesses need all kinds of resources in order to thrive and one of their best ones are the interns that they recruit.

2013 131

Podcast 088: Not seeing what’s in front of you

Clutter Coach

They’ve got equipment and machinery and supplies for a huge range of activities including forging knives. All her files were also in the “real” office. by Subscribe: iTunes ? Stitcher ? Soundcloud ? YouTube ? Google Play. You can leave a review here! ?. This is Podcast 88 and it’s about not being able to see what’s in front of you because of how it’s defined or named. Naming and defining are important.

2018 100

New job, new culture, new language

Laughing all the Way to Work

I also included instructions on how to use some of the equipment that I needed to use such as the telephone, photocopier and fax. Gone fishing Next, I started searching through hardcopy files at my desk and electronic ones on the server. I file everything by date (YYYY/MM/DD) and everything files chronologically so very easy to find and everything relates to the date of the meeting. Starting a new job is more than just changing where you work.

2015 122

Three Easy Steps For Adding Productivity to Your Work Day

Step It Up VA Coaching

Or it could be that your files, equipment, tools and work area are so scattered and unorganized that it takes you twice as long to get anything done because you have to do a search and rescue mission first just to find what you need. Also, make sure your equipment is in good working order at all times. by Donna Toothaker. Do you ever look back at the end of a long work day and wonder what you accomplished?

2013 100

What Are The Advantages Of Business Consolidation Loans?

Dumb Little Man

With timely filed consolidation loans, you can reduce your annual payment rates and interest rates. If you happen to have a great credit history, you can file for lower interest rates with a longer payment term. It is not uncommon for a lending party to take possession of deposit accounts, business assets, and business equipment in case of missed payments. There are quite a few myths that revolve around debt consolidation loans.

2017 122