Workplace Insight

OCTOBER 2, 2023

Of those who believe they have been monitored, monitoring timekeeping and access was the most common practice at 40 percent, followed by monitoring emails, files, calls or messages at 25 percent. This includes 23 percent of 18-24s, 25 percent of 25-34s, and 11 percent of 55+.

Legal 64

Legal Filing Social Media Policies 64

All Things Admin

OCTOBER 26, 2023

The world was chaotic and our working environments mirrored that. Follow In-Person Meeting Norms You wouldn’t wander into the boardroom at work 15 minutes late while munching on a cheeseburger and talking loudly on your cell phone. As weeks became months and months became years, a new normal began to develop.

Etiquette 52

Etiquette Mentoring Administrative Professionals 2023 52

BMT Office Administration

OCTOBER 4, 2022

Before 2020, employee monitoring in a traditional office environment was pretty straightforward. An example would be call centers, where employee phone calls and voicemails were recorded and closely monitored to ensure their quality and efficiency. Time tracking and file tracking. File tracking uses and benefits.

Filing 52

Filing 2020 Suppliers Social Media 52

Success

JUNE 23, 2021

From there, develop a priority list of what you’d like taken off of your plate—travel planning, follow-up phone calls, research, filing, inbox management—and take baby steps until those are comfortably transitioned over. The key is making sure that you empower as you entrust to prevent sabotaging both of your efforts.

2021 207

2021 2020 Calendars Cubicle 207

Office Dynamics

APRIL 21, 2017

Optimize Your Environment. The physical environment can have a dramatic impact on your mental perspective. Switch up the location of your computer, your phone, and your work-in-progress files. I’m able to power through the more unpleasant work with the knowledge that my afternoon will be filled with more enjoyable items.

2017 188

2017 Environment Goals Filing 188

Office Dynamics

AUGUST 10, 2016

You may have been able to muddle along back in the day, but in today’s competitive environment, you need to work any advantage to your favor. Establish a filing system. Most of your files are probably going to be digital, but you still need to know where everything you need is stored. Be proactive. Learn to delegate.

Skills 100

Skills Filing Travel AT&T 100

All Things Admin

JANUARY 11, 2023

A stray file, an errant stapler, or even a visible office supply organizer can put them off their game. Purging unnecessary items gives them a sense of control over their environment. A Nothing Out person loves nothing more than a calm, clean, and uncluttered workspace. For them, it’s a matter of control. How You Assign Value.

Mentoring 52

Mentoring Filing Administrative Professionals 2006 52

Office Dynamics

JANUARY 21, 2020

The writer immediately points out that technology and automation have chipped away at duties like papers to be filed and landlines to be answered. And yet assistants help file digital documents and manage calls through their cell phones, so the skills required for these tasks haven’t completely gone away.

Administrative Professionals 325

Administrative Professionals Calendars PowerPoint Training 325

All Things Admin

MARCH 9, 2022

When I combined the information on adult ADHD with what I’ve learned in treating my generalized anxiety disorder, and my Time and Space Style Inventory (TSSI) results, it helped me create some better systems for managing my work environment for improved focus and productivity. Creating detailed checklists on paper and in OneNote.

Management 134

Management Administrative Professionals Mentoring Keyboards 134

BMT Office Administration

OCTOBER 10, 2022

Procrastination can manifest itself in several different ways in a work environment, and it’s important to familiarize yourself with each type, which includes: Online procrastination. Technology-related procrastination is relatively easy to stop by implementing a no-phone policy during the workday. Offline procrastination.

Management 125

Management Self Esteem Social Media AT&T 125

On The Job

FEBRUARY 19, 2015

We have files we don’t know about, others that appeared mysteriously by accident when we read an email, and multiple versions of the same document,” making it difficult to determine what is the most recent, he explains. Reports or letters might be filed by committees and by projects, and is marked as it comes in with appropriate tags.

Filing 100

Filing 2011 Stress Email 100

Page Personnel

AUGUST 26, 2022

For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Office managers may also draft documents, help with payroll, keep an organised office environment and communicate via phone, email and fax (yes, some companies are still using fax machines).

Management 52

Management Payroll Fax Suppliers 52

Eco-Office Gals

OCTOBER 23, 2012

Therefore, as we explore some cost-effective ways to greenify your business, just keep in mind that we’re providing suggestions on how to make your company more energy efficient, which is not only better for the environment, but your budget too: Travel differently.

Google Docs 100

Google Docs Fax Credit Card Purchasing 100

Stephanie LH Calahan

JUNE 8, 2011

create a healthier environment for you and your employees.   This not only impacts the environment, but will frequently get you looking at waste in other parts of your business (like wasted time).    Most of the time we look at the fax and file it electronically, or delete it.  create space.

Fax 100

Fax Purchasing Environment Filing 100

Tips From T. Marie

FEBRUARY 28, 2018

Online technology is my thing, so I utilize electronic files, cloud storage, social media and email on a regular basis. Overall, I really like what Paperless Post is doing for ecards and for the environment. For those of us who find ourselves on something other than a computer, there’s even an app. My thoughts on the test drive.

Holidays 100

Holidays Gifts Purchasing Social Media 100

Practically Perfect PA

APRIL 11, 2012

As an assistant I often felt that keeping the office green was mainly my responsibility, so much so that during my time in one company I did email my colleagues a list of things that would help them to do their bit for the environment. I found the list in my ‘things to keep’ file the other day and thought I would share it with you all.

Doodle 100

Doodle 2003 Equipment Travel 100

Practically Perfect PA

JULY 4, 2016

I have many responsibilities in my role, but I would say the main ones are: Working in a fast paced environment, giving full administrative support to the CEO. Taking phone calls, enquiries and general requests, handling all queries. Devising and maintaining office systems, including data management, CRM system and filing.

Travel 186

Travel Social Media Suppliers Email 186

Professional Assistant Blog

AUGUST 18, 2008

By The Professional Assistant on Monday, August 18, 2008 Filed Under: Meetings , Productivity O k, I am sure that the title of this post drew you in. I work in a back office environment, where 99% of our client interaction is via the phone, e-mail or outside of the office, so I can wear jeans and a t-shirt.

2008 100

2008 Cubicle 2007 Google Docs 100

Office Dynamics

NOVEMBER 16, 2009

Are you afraid to file something because you will forget where you put it? Each file drawer should have a minimum of two inches of room in it or it will be too difficult and stressful to put files into it. If you are on the phone a great deal, get a wireless headset. Do not cradle the phone between your shoulder and ear.

Stress 100

Stress Self Esteem Filing Phones 100

Office Dynamics

NOVEMBER 16, 2009

Are you afraid to file something because you will forget where you put it? Each file drawer should have a minimum of two inches of room in it or it will be too difficult and stressful to put files into it. If you are on the phone a great deal, get a wireless headset. Do not cradle the phone between your shoulder and ear.

Stress 100

Stress Self Esteem Filing Phones 100

Practically Perfect PA

AUGUST 1, 2013

Gaining awareness of a business environment. Speaking with confidence on the phone and forwarding calls. Establishing and maintaining filing systems. Speaking to clients and customers in a professional and helpful manner. Dressing professionally. Working to deadlines and for a number of people. Learning to multi-task.

Skills 100

Skills 2003 UPS Agenda 100

Office Dynamics

NOVEMBER 12, 2009

You are still trying to ‘sort out’ the dump, when you are interrupted and told that 3 motions need to be filed before 4 p.m. It’s now 2:30, and the phone has been ringing non-stop. 80% of filed papers are never referenced again. 50% of all filed materials are duplicates or expired information. Sound familiar? Is it them?

Stress 100

Stress Filing 2005 Management 100

Productivityist

JUNE 15, 2020

One of the biggest advantages that modern technology has offered the flexible worker is just how many different ways you have to backup all the files, notes, and other resources you need to get your work done. For clients, you might need to consider having a work phone number that they can reach when you might not be available online.

Travel 52

Travel Health Environment Networking 52

Office Dynamics

NOVEMBER 12, 2009

You are still trying to ‘sort out’ the dump, when you are interrupted and told that 3 motions need to be filed before 4 p.m. It’s now 2:30, and the phone has been ringing non-stop. 80% of filed papers are never referenced again. 50% of all filed materials are duplicates or expired information. Sound familiar? Is it them?

Stress 100

Stress Filing 2005 Management 100

Productivityist

JUNE 15, 2020

One of the biggest advantages that modern technology has offered the flexible worker is just how many different ways you have to backup all the files, notes, and other resources you need to get your work done. For clients, you might need to consider having a work phone number that they can reach when you might not be available online.

Travel 52

Travel Health Environment Networking 52

Eco-Office Gals

JANUARY 29, 2013

Since you probably don’t have old-school furnishings like hardwood desks and chairs or metal filing cabinets, your best bet if you want to outfit the space with new furnishings is to sell or donate these items so that they can enjoy a second life elsewhere.

Equipment 100

Equipment Budget Filing AT&T 100

Stephanie LH Calahan

OCTOBER 9, 2012

  Back when I had to keep track of phone conversations, email and face-to-face it was simply much easier to do! Here is an example of an interaction that my client had prior to putting a CRM in place: Prospective client calls on the phone about a speaking project and a meeting gets scheduled. " I can relate! 

Phones 100

Phones Networking Social Media Calendars 100

Professional Assistant Blog

DECEMBER 31, 2007

By The Professional Assistant on Monday, December 31, 2007 Filed Under: Meetings , Office Gossip , Productivity A re your co-workers annoying you at work by talking to loudly? I also work in an environment where it gets a little too loud at times. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Google Docs 100

Google Docs Cubicle 2008 2007 100

Stephanie LH Calahan

MAY 30, 2011

The software is a very powerful, yet simple indexing system for paper office files. It works like a search engine for paper files to help you stay organized. Rather, the software uses the power of the computer to index the hanging file folders in office file cabinets. Create a Filing Masterpiece.

Filing 100

Filing 2011 Goals Clothes 100

Stephanie LH Calahan

NOVEMBER 19, 2010

"  That was one of the first things she said to me on the phone.  Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete.    Some simple stretches will do.

Medical 100

Medical Phones Filing 2007 100

Small Business CEO

OCTOBER 8, 2013

Have you ever waded through stacks of files only to discover what you’re looking for is in another filing cabinet? With a filing cabinet, you’ve got a simple lock and key. With digital files, strong file encryption and password protection can ensure that your clients’ information is safe.

Google Docs 40

Google Docs Fax Filing Networking 40

Laughing all the Way to Work

JULY 15, 2008

My mind is already planning the next Board meeting and how I will organize my desk and the filing at the new place. I want all my filing to be up to date and my desk to be neat and tidy. Filing - We all have filing to do and when you are leaving it is even more important to get it done. Update your filing list.

Filing 100

Filing Calendars Staples Forms 100

Professional Assistant Blog

JANUARY 10, 2008

By The Professional Assistant on Thursday, January 10, 2008 Filed Under: Client Service , Networking , Productivity A re you stuck at home because youre sick? Basically, this allows you to connect to your work environment via your internet connection. You can connect to all network drives, network printers, even your own files.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

FEBRUARY 29, 2008

By The Professional Assistant on Friday, February 29, 2008 Filed Under: MS-Excel , Organize , Productivity A re you a Virtual/ Professional Assistant or want to become one? Virtual Assistant Manager is a website that I recently stumbled upon which helps you and/or your organization thrive in this type of environment.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

OCTOBER 31, 2008

Home About Me Advertise Tips for Office Costumes at Halloween By The Professional Assistant on Friday, October 31, 2008 Filed Under: Productivity H appy Halloween everyone! Remember that you are in a professional environment and have to upkeep this attitude. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

JANUARY 22, 2008

Home About Me Advertise Using Microsoft Outlook Calendar Properly By The Professional Assistant on Tuesday, January 22, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity A re you trying to book a meeting with someone or a group of people? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Microsoft Outlook 100

Microsoft Outlook Calendars 2008 Google Docs 100

Small Business CEO

JUNE 25, 2012

From finishing a restaurant meal when you’re already full, to calculating just the number of minutes you’ll need on your phone plan, we hate to hand over our money for nothing. Better still, have you ever stored a file in Dropbox? The smartest ones, however, utilize a shared file within the cloud. Liberate Yourself.

Dropbox 40

Dropbox Payroll Filing Restaurants 40