Office Dynamics

APRIL 21, 2017

Optimize Your Environment. The physical environment can have a dramatic impact on your mental perspective. Switch up the location of your computer, your phone, and your work-in-progress files. If you’d like to learn more about our Blog-A-Thon you can do so here. Or, I save the best stuff for Fridays.

2017 188

2017 Environment Filing Goals 188

BMT Office Administration

OCTOBER 10, 2022

Read on to learn more about the causes of procrastination and how you can stop it in its tracks. Procrastination can manifest itself in several different ways in a work environment, and it’s important to familiarize yourself with each type, which includes: Online procrastination. The Different Ways to Procrastinate at Work.

Management 125

Management Self Esteem Social Media AT&T 125

Office Dynamics

AUGUST 10, 2016

You may have been able to muddle along back in the day, but in today’s competitive environment, you need to work any advantage to your favor. Establish a filing system. Most of your files are probably going to be digital, but you still need to know where everything you need is stored. Learn to delegate.

Skills 100

Skills Filing Travel AT&T 100

On The Job

FEBRUARY 19, 2015

We have files we don’t know about, others that appeared mysteriously by accident when we read an email, and multiple versions of the same document,” making it difficult to determine what is the most recent, he explains. Reports or letters might be filed by committees and by projects, and is marked as it comes in with appropriate tags.

Filing 100

Filing 2011 Stress Email 100

Page Personnel

AUGUST 26, 2022

For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. Office managers may also draft documents, help with payroll, keep an organised office environment and communicate via phone, email and fax (yes, some companies are still using fax machines).

Management 52

Management Payroll Fax Suppliers 52

Recruit CRM

FEBRUARY 28, 2022

If you want to learn more about how you can adopt a blended recruiting approach, this post is for you. Phone Interviews Phone interviews are a quick and easy method of identifying the best candidates and discounting unsuitable ones. They also create a low-pressure environment that allows the more introverted candidates to shine.

Resume 75

Resume Interviewing Collaborate Phones 75

Office Dynamics

AUGUST 16, 2018

Each conference offered a unique learning opportunity, but none of them provided the ideal balance of professional and personal development that last year’s conference did. From the first phone call to register for the conference to picking up my name tag, the entire team carried out the professionalism of Joan.

Mentoring 189

Mentoring Skills Learning IAAP 189

Practically Perfect PA

AUGUST 1, 2013

Sometimes it is easy to forget what we learn over the years so lets have a little reminder of the skills we have picked up at various stages of our careers: Administrator: Improving computer skills from intermediary to advanced . Gaining awareness of a business environment. Learning how to use and fix a variety of office equipment.

Skills 100

Skills 2003 UPS Agenda 100

Eco-Office Gals

OCTOBER 23, 2012

Therefore, as we explore some cost-effective ways to greenify your business, just keep in mind that we’re providing suggestions on how to make your company more energy efficient, which is not only better for the environment, but your budget too: Travel differently. photo by: 401(K) 2012.

Google Docs 100

Google Docs Fax Credit Card Purchasing 100

Practically Perfect PA

JULY 4, 2016

I have many responsibilities in my role, but I would say the main ones are: Working in a fast paced environment, giving full administrative support to the CEO. Taking phone calls, enquiries and general requests, handling all queries. Devising and maintaining office systems, including data management, CRM system and filing.

Travel 186

Travel Social Media Suppliers Email 186

Stephanie LH Calahan

JUNE 8, 2011

create a healthier environment for you and your employees.   This not only impacts the environment, but will frequently get you looking at waste in other parts of your business (like wasted time).    I learned this first hand when I spent some time with Karen Hanrahan this past month.  create space.

Fax 100

Fax Environment Purchasing Filing 100

Office Dynamics

NOVEMBER 16, 2009

Are you afraid to file something because you will forget where you put it? Each file drawer should have a minimum of two inches of room in it or it will be too difficult and stressful to put files into it. If you are on the phone a great deal, get a wireless headset. Do not cradle the phone between your shoulder and ear.

Stress 100

Stress Self Esteem Filing Phones 100

Office Dynamics

NOVEMBER 16, 2009

Are you afraid to file something because you will forget where you put it? Each file drawer should have a minimum of two inches of room in it or it will be too difficult and stressful to put files into it. If you are on the phone a great deal, get a wireless headset. Do not cradle the phone between your shoulder and ear.

Stress 100

Stress Self Esteem Filing Phones 100

Stephanie LH Calahan

MAY 30, 2011

The software is a very powerful, yet simple indexing system for paper office files. It works like a search engine for paper files to help you stay organized. Rather, the software uses the power of the computer to index the hanging file folders in office file cabinets. Create a Filing Masterpiece.

Filing 100

Filing 2011 Goals Clothes 100

Stephanie LH Calahan

NOVEMBER 19, 2010

"  That was one of the first things she said to me on the phone.  Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete.    Some simple stretches will do.

Medical 100

Medical Phones Filing AT&T 100

Stephanie LH Calahan

JANUARY 29, 2010

Motivation: Create a Work Environment that Enhances Your Goals (@GinaParris Video) » Sometimes we just have to laugh @ our procrastination (video from @AgentXPQ) Sometimes you just have to laugh at yourself to really have an "a-ha" moment.  Related Posts Learn 5 Secrets to Put Procrastination Off Until Tomorrow!

Fax 100

Fax Networking Twitter 2007 100

Professional Assistant Blog

OCTOBER 31, 2007

Home About Me Advertise Tips on Handling Deadlines By The Professional Assistant on Wednesday, October 31, 2007 Filed Under: Organize , Prioritize , Productivity D o you hate deadlines? People have to learn that they are not the only ones that need things to get done quickly. Apparently, everyone comes to me all at the same time.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

FEBRUARY 25, 2008

Home About Me Advertise Top Reasons for Working in Large and Small Companies By The Professional Assistant on Monday, February 25, 2008 Filed Under: Job Seeking , Productivity , Travel D o you work in a large company ? It’s considered a more family friendly environment. A small company ?

2008 100

2008 Cubicle Google Docs 2007 100

Stephanie LH Calahan

DECEMBER 22, 2010

  This post is an interview of productivity pro Oliver Burkeman Step Away From Your Desk for a More Focused Environment   [link] (post) -- Arvin Dang shares the multiple location technique for enhancing focus and getting things done.  Learn whatis enhancing or impeding your productivity today!

Social Media 100

Social Media 2011 Fax Networking 100

Stephanie LH Calahan

FEBRUARY 3, 2010

  Read on to learn how to clean up your Facebook stream -- getting rid of the games, while still seeing the funny/engaging things your friends talk about.   Read on to learn how to clean up your Facebook stream -- getting rid of the games, while still seeing the funny/engaging things your friends talk about.

Facebook 100

Facebook UPS Networking Fax 100

Laughing all the Way to Work

JANUARY 16, 2008

Public pressure has made governments move to set new targets and goals for the environment, and they have made advances in going paperless with the acceptance of e-filing of documents and setting standards for waste management. We will need to learn the proper way to use our technology to avoid injuries.

Carbon Footprint 100

Carbon Footprint Ergonomics Filing Etiquette 100

Laughing all the Way to Work

DECEMBER 17, 2008

Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. Be professional on the phone and greet people who come calling, but not everyone needs to get in to see the boss. An assistant should pay attention and know what is going on in their boss’s world.

Time Zones 100

Time Zones Filing IAAP 2008 100

Stephanie LH Calahan

APRIL 12, 2010

  Have an Environment that is Focused on Work It may seem obvious, but your environment is important.  Motivation: Create a Work Environment that Enhances Your Goals (@GinaParris Video)   Filing So You Can Find it Again Disorganization Equals STRESS!   Eliminate as many distractions as possible. 

Networking 100

Networking Goals Twitter Environment 100

Stephanie LH Calahan

FEBRUARY 26, 2010

  When I used to work in a corporate environment, I almost always ate at my desk.  "  We left the office and went out for our lunch and I learned that she usually skips meals, believing that she could get ahead in her paperwork if she skipped. Learn whatis enhancing or impeding your productivity today!

Medical 100

Medical Twitter Environment AT&T 100

Laughing all the Way to Work

AUGUST 1, 2010

Even if you phone the bank they need your secret passcode or they wont speak to you about your account. I keep mine in an encrypted Word file on my computer. I also have an encrypted file with various other important numbers like my and my husbands social security numbers and the like. Thanks everyone for your input.

Time Zones 100

Time Zones 2010 IAAP Filing 100

Stephanie LH Calahan

JANUARY 11, 2010

The mission of Hemphill Productivity Institute is to help individuals and organizations create and sustain a productive environment so they can accomplish their work and enjoy their lives. Learn whatis enhancing or impeding your productivity today! We do this by organizing space, information, and time.

Travel 100

Travel Fax Networking Phones 100

Laughing all the Way to Work

DECEMBER 19, 2009

When I receive an initial request for a meeting, I use a meeting form and write down the information I need: who is requesting the meeting, what is the purpose of the meeting, where it will be held and a phone number or an e-mail address and dates that are available. When a meeting is finalized, I put the scheduling sheet in a completed file.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Stephanie LH Calahan

DECEMBER 2, 2009

  Some say the traditional paper planner is the best, while others swear by their smart-phone or on line tool.    Keep reading to learn what my colleagues and friends had to say about the "Great Calendar Debate."     Cons of Planning Tool: There is a learning curve.

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Laughing all the Way to Work

MAY 23, 2009

At one office I worked in we had a mail cart with slots for everyones mail, but it was filed First name, Last name. the phone book, standard filing practices etc.) This goes for filing and also how your contacts are ordered in Outlook. If you open the contact card you will see in the first section File As.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Musings of a High-Level Executive Assistant

AUGUST 12, 2013

Set your cell phone alarm so you give yourself enough time to wake up, get out of the sleepy daze, and be functional when you return to your desk. If you're lucky, there's not a phone in the restroom or you're not expected to answer your cell phone from there. Or go sit on the steps in the stairwell, or the supply room.

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Phones Gossip Policies Holidays 52

Stephanie LH Calahan

MARCH 3, 2010

are important tools in today's business environment.  Learn whatis enhancing or impeding your productivity today! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! .  One of the worst things you can do is do nothing. 3 - Show me the money!

Management 100

Management Networking Fax Twitter 100

Laughing all the Way to Work

MARCH 15, 2009

Tried and True Method: I set up 12 hanging file folders labelled January through to December. I then put the items in a two-fold file folder with his calendar printed out on the one side and the items he will need for the day on the other side. The system I use is quite simple and has been around for a long time. Thats great!

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

The Small Business Blog

MAY 20, 2010

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk When you begin employing staff you need to quickly learn how to not only manage them, but also how to help them achieve their best. Trust – Trust is fundamental in order to secure a productive work environment. « The Customer Is Always Right!

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2007 2008 2006 2009 100

Laughing all the Way to Work

JANUARY 13, 2009

In some organizations raises are tied to how well you do and it is also a record that is kept on your personnel file. Normally, I put something about needing to get my filing system up to date, but I think I may have missed the point when I have done that. I have had great experiences learning online in interactive courses.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

OCTOBER 10, 2008

Keep an organized filing system and file list. If your boss tends to misplace things when they get it, make an extra copy for your file before giving it to them. Join us at the luxurious Palazzo Versace on the Gold Coast for an amazing end of year get away and your chance to network, learn and advance your skills in style!

Time Zones 100

Time Zones IAAP 2008 International 100

Laughing all the Way to Work

AUGUST 13, 2010

This is useful if you want to file the email and change the Subject line to something that better describes what the email is about or to put notes in the email. You can also attach a file from Word, Excel or PowerPoint or a business card from your Contacts if it is someone you need to remember to call and want that information available.

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Laughing all the Way to Work

JULY 26, 2009

She wanted me to show her other tips and thought I really should do a lunch and learn on these shortcuts. Or if you want to attach a file, choose Attach File. 0188 = ¼ 0189 = ½ 0190 = ¾ I learned this trick some time ago but I do not think it is widely known. But how do you know what you dont know?

Time Zones 100

Time Zones IAAP 2009 International 100