Archiving Email Off The Server With Outlook

Simple Productivity Blog

You might need to get email off of your server. If your company has quotas on how big your email boxes can be (and they all do), you might find yourself in a situation where you have no more room, but you need to hang onto emails for legal or documentation reasons. So you can either go through each email, either printing it to paper or file, or you can do the easy method if your company uses Outlook. Email

2018 100

Retrieve Your Files With Ease

Professional Assistant Blog

Home About Me Advertise Retrieve Your Files With Ease By The Professional Assistant on Wednesday, November 05, 2008 Filed Under: MS-Access , MS-Excel , Organize , Productivity D o you have quite a bit of filing to do? Do you feel that you should have some sort of control over these files on how you find them, for future reference? One of my readers asks: I am trying to organize a file room based not on traditional alphabetical filing, but on a retrieval system.

Filing 100
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What legal entity is right for your business? | THE SMALL BUSINESS.

The Small Business Blog

What legal entity is right for your business? by Jason Holden on Jun 29, 2006 The first thing I want to make clear here is, the legal entity cannot be decided by just reading this bite sized post, you need to seek professional advice, at which point it will be discussed with you in more detail. The legal status your business takes maybe decided by what industry you are working in. An LLP is a separate legal entity from its members. E-Mail me or follow me.

2006 166

E-mail Etiquette

Laughing all the Way to Work

Email is no longer just for personal use, with all our accepted short forms: LOL, U, GB and a co-worker's favourite, OMG! With the increasing use of email as the first choice for business correspondence it opens a whole new world of dos and don'ts for the assistant.Here are Some Good-Sense Email Etiquette Tips: Email Salutations: Although email is less formal than writing a letter it is still polite to open with a greeting.

2007 100

How To Choose The Right Lawyer: 7 Things To Look For

Dumb Little Man

There are many factors to consider when choosing a legal professional, and that makes your decision all the more complicated to make. If you know someone who’s been going through the same or similar legal issues you are going through, ask them for advice.

2021 176

Small Business Startup Checklist – Company Structure | THE SMALL.

The Small Business Blog

Small Business Startup Checklist – Company Structure by Stefan Töpfer on Mar 19, 2008 An important early decision that will have long-term consequences for your business is to determine the legal form it will trade under. Things to remember: The legal form that your business takes will affect numerous aspects of your business trading. This makes the business a separate legal entity from you. E-Mail me or follow me.

2008 153

Simplify Reference Material With the Four Laws of Simplicity

Simple Productivity Blog

It can be found in piles in various locations on horizontal surfaces, as well as in email, bookmarks, online sources and physical filing devices. You should deal with each type — paper, electronic file and bookmark — individually, rather than pulling everything into one place and starting. If it is an email, is the information contained in a reply chain somewhere else? If it is an email, is the information contained in a reply chain somewhere else?

2013 148

The E-tiquette of E-mail

Laughing all the Way to Work

Watson Associates gives the following e-mail tips for Email Salutations in her e-bulletin Business Writing Updates: “There are several options for starting an e-mail in North America as our business culture is not as formal as other areas. To set an e-mail signature file: 1) From the Tools Menu, choose Options 2) Select Mail Format 3) Select Signatures 4) Select New and follow the instructions to add your e-mail signature. File e-mails chronologically by date and time.

2008 100

Snail Mail 101

Clutter Coach

This category includes bills, medical forms to file, an insurance or telephone plan to compare with what you have now, information about a product you intend to buy and a list of activities put on by a group you belong to. Be careful about filing too much. Most people’s file cabinets are neglected paper graveyards. Keep files you refer to near your desk. Get a tray to store file-ables until you’re ready to file them.

2014 109

3 Steps Toward a Paperless Office

Productivity Bits

To put it into perspective, try imagining all of your emails from the last month coming to you on paper – now that’s a scary thought! Always back up your files electronically. Normally, folks in an office would back up their essential files by photocopying it and filing it away in an aptly named folder, then placing it into a filing cabinet for archival purposes. However, you cannot just create these files – you need to back them up.

2010 154

10 Moments When Being a Freelance Writer Sucks

Dumb Little Man

As a writer, your PC is one of your biggest assets containing all your files and documents including client jobs at various stages of completion. They spot it, red flag it and send you a please-take-it-down email threatening legal action in 7 days. You hurriedly check your inbox and there’s the email you somehow missed sitting and smiling in your Spam folder! Rose is a Freelance Writer but frankly, it wasn’t all rosy from page one.

2016 213

Productivity Multiplier: Google Cloud Connect Now a Reality

Productivity Bits

You can keep working while it saves the file, too. Whether it’s a copywriter, editor, or legal, I regularly have multiple eyes and hands on my docs. Google Cloud Sync lets me send someone a document with an email link. When they open the file, it opens right in Microsoft Office. Summing it up… I love being able to work on my documents from multiple locations but hate having to email my files to myself, download, edit, and repeat.

Google 185

Client Refusing To Pay Invoice? 5 Ways To Deal With Non-Paying Clients

Dumb Little Man

Email your clients and remind them that you haven’t received payment. Emails, phone calls, and reminders have gone unanswered. But, in most states, legal representation is an option. If your claim exceeds state limits, then you need to file your case in another court. One downside of being an entrepreneur is clients who pay late or not at all. Small business owners are most likely to face this problem.

2017 172

Internet Monitoring Software: A Productivity Booster

Productivity Bits

A good number of SMEs now have policies in place that allow their staff to use the internet and email in order to chat, bank online and even play games during their working day yet provide guidance on what they can and cannot do. One such instance is the negation of legal risks. I mentioned the employee who uses Facebook and Twitter earlier but some workers view offensive or illicit websites while at work, or attempt to download copyrighted files.

2011 169

The Do’s And Don’ts Of Digital Document Management Systems (DMS)

Small Business CEO

If important files, such as client proposals, technical notes or legal NDAs for example, generated on laptops or Tablets belonging to outreach personnel are not backed up, then you could end up losing precious data if they are lost, stolen or tampered with. If you follow some basic guidelines your chosen system will make your staff more productive, your file management and tracking processes more streamlined resulting in improved efficiency overall.

2013 73

An Introduction to Trademarks for the Uninitiated Solopreneur

The Solopreneur Life

Visit www.fabianlegal.com or email jeff@fabianlegal.com for more information. This article provides a brief overview of the basic legal concerns and implications associated with adopting and seeking to register a new trademark. Filing for Registration. Trademark registration applications are filed with the USPTO. In addition, all applications must be filed on either an “intent to use” or “actual use” basis, depending on the current stage of the mark’s development.

2010 178

For Some Reason

Daily Writing Tips

For example: For some reason, they hid behind a lot of legal issues. I first noticed the non-idiomatic phrase “in some reason” used in place of “for some reason” in an email: In some reason I have not received my order. I have a file that has clone layers. I have a file that has clone layers. The idiom “for some reason” means, “for a reason unknown to me.” The] game keeps scrolling up for some reason. . For some reason, the drivers were very discourteous that night.

2014 72

Start 2011 off Organized! - Productive & Organized

Stephanie LH Calahan

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. Ask yourself whether or not those documents will be relevant to your work in the coming year – completed projects and last year’s receipts should not be living in your active files!

2011 143

7 Tips for Hiring a Virtual Assistant

Jen Lawrence

Email, text, phone, chat? Collect them and send a single email to be answered once a day? If yes, do you want them to conduct business under their own email address or under one you set up for them? Where will you share files? A professional virtual assistant will not hesitate to provide the necessary legal documentation to do business with you. You’re working your little heart out, losing track of time, and starting to consider hiring a little extra help.

2019 43

7 Tips for Hiring a Virtual Assistant

Jen Lawrence

Email, text, phone, chat? Collect them and send a single email to be answered once a day? If yes, do you want them to conduct business under their own email address or under one you set up for them? Where will you share files? A professional virtual assistant will not hesitate to provide the necessary legal documentation to do business with you. You’re working your little heart out, losing track of time, and starting to consider hiring a little extra help.

2019 40

Best Business Technology for Small Businesses & Their Owners (28 ideas from them to you!)

Stephanie LH Calahan

OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. It allows us to easily email branded invoices to our clients, which they can then pay by mail or online. By recording payments as we receive them, we can just as easily monitor overdue payments and send email reminders. I sit in my car and check my email. Paper Tiger Filing System Keeps Me Organized!

2011 203

In Case Of Emergency…Trust Your Procedure

Stephanie LH Calahan

  When in doubt, always seek advice from a legal professional. ]. This means putting away old files too. Create a spreadsheet and copy the files into this spreadsheet. You will feel like you are your own Personal Assistant when you reference file locations from your desk without having to go through any hardware. Steph says: If you are like me, you wrap up the year and archive your files using www.FindInFiveSeconds.com. 

2011 133

Inside the Guernsey PA Network

Practically Perfect PA

During my time there I took the first PA qualification in Guernsey, my HR qualification and also qualified as a Legal PA. I can keep up to date with the Guernsey PA Connect website and emails, my personal and work emails, along with always being able to call anyone if I need to. Cath is always on the end of the phone/email when I need her and I appreciate that. Firstly, can I have a little background about you…. What is your career background?

Top 5 Tips for Avoiding Employment Lawsuits

The Small Business Blog

Stay within legal guidelines regarding employment. Consider Employment Practices Liability Insurance (EPLI) to cover you against claims or lawsuits filed against you by employees. » « Previous Entries This entry was posted on Monday, August 2nd, 2010 at 7:00 am and is filed under Business Checklists. Companies can come on the site and ask confidential legal questions to lawyers registered on the site. E-Mail me or follow me. You ask a question, I answer!

2010 138

The E-tiquette of E-mail

Professional Assistant Blog

Home About Me Advertise The E-tiquette of E-mail By The Professional Assistant on Wednesday, February 20, 2008 Filed Under: Client Service , MS-Outlook E ditor’s note: This is a guest post by Patricia Robb of Laughing all the Way to Work: The Ultimate Secretarial Survival Blog. To set an e-mail signature file: From the Tools Menu, choose Options Select Mail Format Select Signatures Select New and follow the instructions to add your e-mail signature.

2008 100

Thinking Outside the Job Description Box

Professional Assistant Blog

Home About Me Advertise Thinking Outside the Job Description Box By The Professional Assistant on Thursday, March 20, 2008 Filed Under: Productivity E ditor’s note: This is a guest post by Patricia Robb of Laughing All The Way to Work: The Ultimate Secretarial Survival Blog. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

Oh where or where is my password?

Laughing all the Way to Work

There are just too many passwords to remember, and that doesnt include my bosss passwords that I also need to know because I have to check his emails as well as my own. And then there are the sites that assign you a password that I would never remember in a million years, but thankfully they normally give you a chance to change it once your email address has been verified. Some sites use your email address as the log in, while others require you to create your own.

2010 100

Pass it on.

Laughing all the Way to Work

I had no idea this could be done, but I was thrilled when I got her email, but it just proved to me once again that we are all holding on to things we take for granted that others know about. The tip she sent me was how to edit an email that you have received. This is useful if you want to file the email and change the Subject line to something that better describes what the email is about or to put notes in the email.

2010 100

Major Meltdown in Time Management - Tips to Avoid it Happening To You

Stephanie LH Calahan

afreshspace   @ StephCalahan I just use a legal pad for daily to-do's but keep bigger or future projects in my outlook task list declutterlady   @ StephCalahan Hey, Stephanie, it's iPEP for me; 1 workspace/project w/ability to keep all in 1 place! Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You? Work With Stephanie « It Everywhere! The Major Meltdown in Time Management - Have You Been Hit?

2010 217

Pitch of the Week – Waste Notes

The Small Business Blog

Pitch of the Week – Waste Notes by susan.bryant on Aug 07, 2010 The winner of WinWeb ’s Pitch of the Week competition this week is Gordon Shaw, founder of Waste Notes , a company that recognises the problem that excess waste causes many businesses, and looks to solve this problem through their Waste Notes- which ensure that waste is safely and correctly disposed of in line with all relevant legalities. E-Mail me or follow me. What is Small Business Infrastructure?

2010 138

Anyone can be an Administrative Assistant, right?

Laughing all the Way to Work

Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. Having a good filing system and keeping the file list up to date is something every assistant needs to be able to do. Quotations Marks Rules for numbers Saying thank you in an email Seasons greetings or Seasons greetings?

2008 100

On the job tips for new Admins.

Laughing all the Way to Work

This can be as simple as having hanging file folders marked from January to December and then you just put items in the appropriate month that you need to bring forward for your boss. i.e. My boss will send an email with a cc to me and on the last line or buried in the message he will write something like “I have copied Patricia to set up a teleconference at a mutually convenient time.&# This is especially helpful in the case that there are attachments in the email.

2009 132

Laughing All the Way to Work: A Survival Blog for Today's.

Laughing all the Way to Work

I use hanging file folders labelled from January through to December. They are legal-sized folders, because I like a lot of space, but letter size would work just as well. Every afternoon before I leave for the day, I go through the hanging file for that month to see if there is anything I need to bring forward for the next day. I do use Outlook tasks, and one of my recurring tasks is to check the bring forward file for the next day *laughs*.

2008 125

An Open Letter To Our Prime Minister, David Cameron

The Small Business Blog

Legal Security and Fairness : The United Kingdom is a place where any person – whether in business or not- should be able to live in a situation of legal security and fairness. This penalises small businesses, which can ill-afford to pay out for expensive legal advice. » « Previous Entries This entry was posted on Wednesday, May 12th, 2010 at 1:33 pm and is filed under SME-Blog. It is a basic human right to live in legal certainty.

2010 163

Grrr! moments

Laughing all the Way to Work

At one office I worked in we had a mail cart with slots for everyones mail, but it was filed First name, Last name. the phone book, standard filing practices etc.) This goes for filing and also how your contacts are ordered in Outlook. If you open the contact card you will see in the first section File As. Posted by Patricia Robb at 8:26 AM Labels: Administrative Assistant , filing that works , first name , last name , professional assistant , what order do you like?

2009 100

Let your fingers do the walking: Quick keyboard shortcut keys

Laughing all the Way to Work

Ctrl + Home moves the cursor to the beginning of the open file or document and Ctrl + End moves the cursor to the end of the open file or document, but if you are in the middle of a document and want to select everything from there down, press Ctrl + Shift + End or if you want to select everything from there up, press Ctrl + Shift + Home. Quotations Marks Rules for numbers Saying thank you in an email Seasons greetings or Seasons greetings?

Do you like what you do?

Laughing all the Way to Work

If you know what works best for you and if your job is 80/20 on what you like then you can put up with the small stuff like filing and filling out expense forms. Dates (Writing out dates) Diagnosis or Diagnoses Dictionaries Due to Electronic dictionaries Email Salutations Exclamation marks versus question marks Expressing Currencies Expressing Time Fewer vs. Less Further vs Farther Grammar or Style Hope: the Word?? I am not a legal expert and do not claim to give any legal advice.

2009 132

Colour Coding Works.

Laughing all the Way to Work

Posted by Patricia Robb at 6:39 AM Labels: Administrative Assistant , colour coding , coloured file folders , professional assistant Reactions: 0comments: Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Join me for a Webinar, Sept. Quotations Marks Rules for numbers Saying thank you in an email Seasons greetings or Seasons greetings? I am not a legal expert and do not claim to give any legal advice.

2009 100

Meetings Plus: Taking them offline

Laughing all the Way to Work

When a meeting is finalized, I put the scheduling sheet in a completed file. My bosss meetings tend to get resurrected often and what I think is a final date will come back because someone had to go out of town on urgent business, or one of the key participants is ill and cant make it or they just decided to change the date, so it is handy to have this file where I can go and revive the meeting. I am not a legal expert and do not claim to give any legal advice.

2009 109

When you need it later: The Bring-Forward System

Laughing all the Way to Work

Tried and True Method: I set up 12 hanging file folders labelled January through to December. I then put the items in a two-fold file folder with his calendar printed out on the one side and the items he will need for the day on the other side. The first day of each month, I go through the monthly folder and sort the items into the appropriate numbered file to be processed through the course of the new month. I am not a legal expert and do not claim to give any legal advice.

2009 100

Managing your Boss's Inbox

Laughing all the Way to Work

Get any files they may need as a result of the e-mail correspondence. Some emails are obviously junk. For instance I just received an email from a lawyer who said he has an inheritance of $4 million, but he needs me to send him some money and once he receives it, he will send me the money. Going through some major organizing and filing here at our office and this is another 'a propos' topic that hits home.

2009 100

The Inception of a Business Idea

The Small Business Blog

New inventions can be a legal minefield involving copyrights and patents, but some of the best business ideas are often things that are so simple it is hard to believe no-one else thought of it first. » « Previous Entries This entry was posted on Wednesday, July 28th, 2010 at 7:00 am and is filed under Business Ideas , How to. , E-Mail me or follow me. What is Small Business Infrastructure? How to be successful by focusing on your core business.

2010 152

Ten Small Business Startup Ideas – 2009/09/20 | THE SMALL BUSINESS.

The Small Business Blog

A premium hotline providing legal advice. » « Previous Entries This entry was posted on Sunday, September 20th, 2009 at 7:05 am and is filed under Business Ideas. We may send you a confirmation email to check you are a real person We are sorry but any violation of the above rules will mean an automatic removal of your comment. E-Mail me or follow me. Build your own network! Community for small business outsourcing and cost control.

2009 126