Fax over IP Technology for Retail Sector

Small Business CEO

Most of the businesses require a fax system to transfer important documents. Human resource documents, tenders, purchase forms, quality reports, quotations are important documents for an organization that needs to be safe hands. Transmitting critical documents is a regular part of an everyday operation in a retail organization. Enter Fax over IP of FoIP technology. … Information Technology Fax over IP FoIP online fax

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Trying to Phone/Fax Internationally?

Professional Assistant Blog

Home About Me Advertise Trying to Phone/Fax Internationally? Do you want to fax some documents to a client, but not sure if the fax number you are dialing will be correct? I had the same trouble in the past, since I have to fax quite a few documents to clients on a regular basis. Then you just enter the phone or fax number in the third section. 4comments for this post Regina Thanks for posting the "trying to phone/fax internationally" issue.

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How to Choose an Online Fax Service

Small Business CEO

It’s 2013, and you know that faxing is an antiquated technology. At the same time, you realize that some people still use it, and it’s unprofessional not to have a fax number if someone requests it. An online fax service is a technology that bridges old world faxing with new(er) world email. Here are the key criteria to consider when choosing among the myriad of online fax services: Monthly cost: This is obvious but important. Modern Fax Photo via Shutterstock.

Fax 69

"Going Green" With Your Documents

Professional Assistant Blog

Home About Me Advertise "Going Green" With Your Documents By The Professional Assistant on Monday, July 13, 2009 Filed Under: Productivity D o you recycle your unwanted papers at work? Do you try to "go green" by not printing e-mails or other documents that you could be e-mailing to others that you want to share this information with? You keep printing document after document, not realizing how many trees you are using and how much waste you are creating.

2009 100

SignMyPad: Save Time and Money By Ditching Your Fax and Scanner

Productivity Bits

Usually this involves a fax machine, scanner, printer, or all 3. Don’t go digging in the attic for the fax machine you haven’t used in years. Let’s start with the getting the document onto your mobile device. But what happens if you have the physical document instead of a PDF file? Page Scanner let me crop the picture nicely, but the automatic contrast controls were too harsh so I left the document unfiltered. Copyright © 2011 Marlon Ribunal.

Fax 138

Want Confidential Documents to Stay Confidential?

Professional Assistant Blog

Home About Me Advertise Want Confidential Documents to Stay Confidential? If you would like more information on keeping your documents safe, take a look at the "How Safe Are Your Documents?" By The Professional Assistant on Friday, November 30, 2007 Filed Under: A re you looking for a way to make sure that others don’t open your letters or packages?

2007 100

5 Reasons To Migrate To A Paperless Office

Small Business CEO

Yes, it does cost money to store documents digitally, but these costs are often far lower than the ongoing cost of buying paper, ink or toner, garbage disposal, and the extra space you need to store reams. Document Security Is Enhanced. With digital documents, you can implement document-level security with strong passwords. With a digital document management service, or a hard drive connected to your business network, you can take your documents anywhere you go.

2013 65

What's the story on your file?

Laughing all the Way to Work

It is very important if you get phone calls and make decisions on a file to document that by writing a note and putting it on the file by date. You want to file letters, faxes and e-mails received and sent chronologically. Fax transmission sheets and courier slips are also part of the story and provide proof that a document has been sent so should be kept stapled to the correspondence.

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Announcing.The Paper Tiger Online!

Stephanie LH Calahan

Mac Users Will Have Easier Access for their Document Management While the desktop version of Paper Tiger could be used on a Mac, sometimes people had challenges making the Windows version work well.  Mac family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You? Work With Stephanie « No Space for a Home Office? Try These Creative Solutions.

2010 133

Eco-Friendly Mobile Web Tools

Eco-Office Gals

With this solution, you can share documents with other members of your team. Employees in your business can collaborate with one another, without having to print out a document to share it. They simply create the document, and then the other person can login to the Google account to see it. This is an easy way to share and collaborate on documents, spreadsheets, and presentations without creating any waste. Online Fax .

2012 158

7 Steps to Improve Your Filing System

Professional Assistant Blog

Here are 7 simple things you can do to improve your filing system: Try filing your documents into file folders, then put them into hanging file folders. Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Dont know how to organize yourself and things are starting to pile up?

2007 109

Tax Tip for the Office Professional

The Office Professionals Place

This is the time of year that most people stress over because we are waiting for documents like W2’s, mortgage statements, 1099’s, and other information in order to file taxes. Look into purchasing an all-in-one fax, printer, and copier. The Office Professionals Place by Elite Office Concepts The purpose of this blog is to educate, enlighten, motivate, inspire, and strengthen office professionals to grow in their professional development. Lets grow together!

2010 100

Are you Ga Ga For Google?

The Office Professionals Place

Now Google can help you do things like…… Google Docs – Create and share your online documents, presentations and spreadsheets Google Voice - Don’t have time to listen to voicemails? Look into purchasing an all-in-one fax, printer, and copier. The Office Professionals Place by Elite Office Concepts The purpose of this blog is to educate, enlighten, motivate, inspire, and strengthen office professionals to grow in their professional development.

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5 Things Every Office Should be Replacing with Online Technology

Tips From T. Marie

Fax Machine- At this point, everyone should be capable of sending attachments via email. for those few technophobes that refuse to be dragged into the 21 st century and insist on faxing you, all you need is Nextiva , up to 500 pages a month for just $4.95. Filing Cabinets- Electronic documents are much easier to deal with than traditional paper documents, take up less room and are easier to secure.

2016 101

7 Reasons to Free Your Business from File Cabinets & 5 Tips to Help You Do It

Tips From T. Marie

No more boxes of paper, smaller office space needs, shorter turnaround times when exchanging documents, no more lost paperwork. Yes, you may need to scan in currently existing paper documents, but once it’s done, it’s done. Some tips for transitioning to an electronic filing system: Start with your current files/documents. Encourage those who send you documents and information to send electronic versions rather than paper.

2016 119

4 Simple Steps to Securely Send Credit Card Information

Office Organization Success

Ask your VA/service provider if she has a Credit Card Authorization form that she can send to you, and you fax back to her. Put your CC info in a Word document, and send to her via a secure file transfer service like Send This File or Dropbox. Many business owners find themselves in a situation where they are asked to send their credit card information in order to finalize a business transaction.

3 Steps Toward a Paperless Office

Productivity Bits

To save on paper, some people develop a filing system through the computer, similar to the old ways, by using an office suite or another program to store documents in folders. Organize your folders by project, client, document or by any other means necessary. It is entirely possible for you to scan all documents that you receive into your computer and to take any other in-house documents and store them within your system. Copyright © 2011 Marlon Ribunal.

2010 154

How to Create the “VIP Experience” for Your Clients with a Welcome Packet

Office Organization Success

A Welcome Packet is a document – it can either be printed and mailed or digital and emailed – that you send out to your new clients when they sign up to work with you, and cements the relationship you are about to have with them. On this form have space for your client to fill in all their details and a place for them to sign so that they can fax this back to you – and include all the details about your program/service that you’ve already discussed.

2014 183

13 Ways You Should be Using Your Smartphone for Business

Tips From T. Marie

Documents on the Go. If you’ve ever had someone request a document when you’ve been out of the office you are bound to appreciate a cloud storage app. Easily access and share documents on the go. Scan and Fax Email. Still dealing with paper documents in your office? You don’t need a huge scanner to convert them to an electronic document anymore. Admit it, you don’t go anywhere without your smartphone. It’s ok, the rest of us don’t either.

2018 120

Why Your Business Should Embrace the Cloud

Eco-Office Gals

Beyond that expense you’ll also save money on not buying printers, copiers, fax machines (and fax lines) and a boatload of toner. This means you don’t have to worry about forgetting important files or documents or showing up with the wrong slides for a presentation. We’ve long hailed the benefits of going paperless as a way to decrease your company’s carbon footprint. In addition to using less paper (requiring less deforestation), it saves your company money.

2013 149

3 Easy Tips for Keeping Your Client Information Organized

Office Organization Success

Creating a Client Contact Sheet which contains your client’s name, address, email, phone, fax and any other contact information that you want to keep a record of is a useful template to have. As the majority of your communication is probably done via email with documents going back and forth, you’ll also want to create an individual client folder on your PC. I then use this folder for storing all the documents that I send and receive from my clients.

2014 208

Cost Effective Ways to Greenify Your Business

Eco-Office Gals

You can communicate via email; you can use things like Google Docs, Adobe and e-Signature to send documents and contracts; even faxes can be sent and received online thanks to companies like FaxZero and MyFax. Whether it’s appliances, electronics, fax or mailing machines, Energy Star is a label that you should look for when purchasing things for your office. Greenify.

2012 142

Simple Things You Can Do to Go Green in Your Business

Stephanie LH Calahan

  Did you know that most small businesses have at least 9 paper copies of every document because they either cannot find the original, or because the paper copy is the way that the information is distributed?    Start with something like electronic faxes.    We use a service that allows a person to fax to a phone number, but rather than a physical fax coming out on our end, it lands in our email in-boxes.  Reduce -- Reuse -- Recycle. 

2011 168

Spring cleaning the home office

Ian's Messy Desk

Documents piled up? Avoid misfiling by using a colour–coding system that assigns a different colour to different file categories like green for financial documents and red for personal folders. Another way to stay organized is to create digital versions of your hard copy documents by using a multi–function centre such as the MFC–J6510DW from Brother. These all–in–one machines can scan, fax, print and copy and are a smart investment for organizing a home office.

Spring Clean Your Business

Step It Up VA Coaching

A good place to start is to streamline your files and documents. In the future, try to deal with mail or faxes as they come in – either respond, toss or file – and make it a goal to touch each piece of paper only ONCE. Clean up electronic files and documents. Marketing), so it’s easy to find that physical or electronic document when you need it. by Donna Toothaker. Spring is coming, and with it, an opportunity for a little sprucing up!

2011 148

Miscommunication, Misfiled, and Misplaced = Misrepresentation

The Office Professionals Place

How many times do you search through those piles in an attempt to look for a document that isn’t there? Schedule time in the day to file documents or keep a pile of “frequently referred to&# files on your desk for easy access. Misplaced – Develop a system Whether you are looking for a paper document or searching for an electronic file, developing an effective system will increase productivity and efficiency.

2010 135

Administrative Procedures Manual - Does Your Department Need One?

Professional Assistant Blog

This way, everyone will be using the exact same documents , spreadsheet , etc. Just make sure to protect the documents, spreadsheets, etc. When you try to save a document as a template, make sure that you click on the drop down arrow in the Microsoft Office software that you are using and select template, when using the "Save-As" command. Home About Me Advertise Administrative Procedures Manual - Does Your Department Need One?

2009 125

Five Things Small Businesses Need to Know About Free

Tips From T. Marie

Even so, I cut back on the things that I could in order to get a business phone line, a multi-function fax/printer/copier and a couple of business books. What happens when the document you created in free software can’t be opened by the client, or worse, the formatting is skewed completely when the client opens it. When I first started my virtual assistant business I was on a tiny budget.

2015 129

Macros: Shortcuts To Productivity With Microsoft Word

Professional Assistant Blog

O ne of my readers asks: With Word 2007, is it possible to create a “cliff notes&# version of a document using the Styles function or Macros? Here are the 7 steps to creating a “cliff notes&# version of your document: Cut the piece of text that you would like to remove from your document. You now can paste the particular parts of text back into your document. Make sure that you are in the document that you’ve changed.

Batching Work: Your Productivity Super Tool

Jen Lawrence

Paperwork – If you need to fill out forms and fax them somewhere or process documents and scan them into a digital management system, make a pile and handle all at once on a regular cadence. Being productive isn’t something you just “are” Productivity stems from having numerous tools in your toolbox to tackle the hundreds of tasks that get thrown at us every week.

2019 52

How to Create the “VIP Experience” for Your Clients with a Welcome Packet

Office Organization Success

A Welcome Packet is a document – it can either be printed and mailed or digital and emailed – that you send out to your new clients when they sign up to work with you, and cements the relationship you are about to have with them. On this form have space for your client to fill in all their details and a place for them to sign so that they can fax this back to you – and include all the details about your program/service that you’ve already discussed.

2009 143

Top Ten Ways Your Privacy is Threatened

Ian's Messy Desk

These days, you need to shred documents, protect your computer, watch out for fraudulent e-mails, be on guard against pretexting and much more. Faxing Personal Information. Each year, January 28 is designated as Data Privacy Day. Don’t bother looking for Hallmark cards, it’s not that kind of day. Canada, the United States and 27 European countries, mark this occasion as a means of raising awareness and generating discussion about data privacy practices and rights.

2012 126

8 Ways The Internet Has Simplified Your Life

Simple Productivity Blog

Whether it is email, documents, faxing (on its way out), instant message or computer conferencing, you can now communicate in a fraction of the time it used to take. Wednesdays are simplicity days at SimpleProductivity blog. Last week I wrote an article about how the internet actually complicates your life. In order to counteract any perception that I am anti-internet, I want to remind everyone of ways that the internet has simplified your life. Access To Information.

2013 178

Job descriptions for Personal Assistants – Merited or inherited?

Practically Perfect PA

The lady to the left of me had inherited a 12 page job spec which had not been updated in 10 years whereas the lady to the right had a 6 page document. When the printer/scanner/fax breaks down I am ultimately the person who troubleshoots and fixes the machine in question. Once upon a time you spotted or were presented with a Job Spec which caught your attention. You applied for the role and after an interviewing process were offered the coveted position.

2015 147

Productivity With Shared Files

Professional Assistant Blog

Imagine that your boss comes to you and asks you to merge several files into one main file ( Microsoft Word document). Then at the end, you just accept all changes to get the final document. You can share documents, spreadsheets, and photos across computers and networks: since your document is stored on Googles server, its accessible from anywhere !

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Batching Work: Your Productivity Super Tool

Jen Lawrence

Paperwork – If you need to fill out forms and fax them somewhere or process documents and scan them into a digital management system, make a pile and handle all at once on a regular cadence. Being productive isn’t something you just “are” Productivity stems from having numerous tools in your toolbox to tackle the hundreds of tasks that get thrown at us every week.

2019 40

The Freedom to Work from Anywhere: Your Virtual Business Tips (Part 4)

Stephanie LH Calahan

Having VAs I can simply fax order forms to. I have Dropbox on my phone as well so I can easily send documents to my consultants while on the road. I hope you are enjoying this series Freedom to Work from Anywhere: Living the Mobile Life. Many of my friends and colleagues run their businesses from all over the world and I have had a mobile business since 2003.

2013 162

3 Easy Tips for Keeping Your Client Information Organized

Office Organization Success

Creating a Client Contact Sheet which contains your client’s name, address, email, phone, fax and any other contact information that you want to keep a record of is a useful template to have. As the majority of your communication is probably done via email with documents going back and forth, you’ll also want to create an individual client folder on your PC. I then use this folder for storing all the documents that I send and receive from my clients.

2010 155

Resizing Pictures in Microsoft Word

Professional Assistant Blog

7%), but the document size is the same. You can not e-mail a document with 30 such pictures because size is over 10 MB. Richard Posted on 9 October, 2008 10:52 AM Anonymous How can I resize all the 30 picture of a word document, Please advice. Thanks, Richard Posted on 21 October, 2009 12:05 PM Anonymous Yeah Richard, I am having all the 30 pictures in a word document, I am looking for any faster way than manually resizing all the pictures.

What do we do all day?

Laughing all the Way to Work

Someone I know often calls me at the office and can't understand why I can't chat. This person is a dental hygienist and I tried to make a comparison to her job so she would understand why I couldn't take lengthy personal calls at work. I said, "If I called you at work in the middle of the day, would you be able to come to the phone and chat?" She replied, "Absolutely not, I am working with patients, of course I can't talk, but you sit at a desk all day".

2008 100

How to Organize Your Desk

Office Dynamics

There is more stuff on office desks: computers, printers, faxes and other new technologies. We waste precious time looking for an important e-mail or document. Organizational Skills - Clean Up Your Stuff! Messy desks are no longer just an office eyesore. Unkempt work spaces are becoming a productivity issue as offices become more cramped and cubicles replace private offices. Employers are grappling with how to stop slovenly desk habits from denting morale or hurting professionalism.

2013 138

Need To Create a PDF? Don't Have the Software? Don't Panic!

Professional Assistant Blog

Now select Microsoft Office Document Image Writer. Home About Me Advertise Need To Create a PDF? Dont Have the Software? Dont Panic! By The Professional Assistant on Wednesday, October 15, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity Y ou receive an e-mail from your manager. Your manager asks you to create a report of some sort and wants you to send it to a client, but making sure that they cannot manipulate the information.

2008 118

Want to Decorate Your Cubicle/Office?

Professional Assistant Blog

You need to be able to find certain documents on your cubicle walls for easy reference. Try to keep your documents, pictures, etc. Home About Me Advertise Want to Decorate Your Cubicle/Office? By The Professional Assistant on Friday, January 11, 2008 Filed Under: Organize , Productivity D o you want to decorate your cubicle/office? Are you worried that you might put things up that are not appropriate for the office?