Professional Assistant Blog

OCTOBER 7, 2008

In order to get your tasks completed on time and in a proficient manner, there is a little trick that I use to make sure that I only focus on one project at a time and give it my undivided attention (when I possibly can). For example, you want to spend one hour on a particular project. Having a timer at your desk can be a great tool.

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Professional Assistant Blog

JANUARY 28, 2008

Do you have a big project coming up and want to show your boss that you can handle this type of task ? Home About Me Advertise Copying Pictures To and From Microsoft Word By The Professional Assistant on Monday, January 28, 2008 Filed Under: MS-Word , Productivity H ave you ever wondered how to copy pictures from and to Microsoft Word ?

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Office Dynamics

JUNE 25, 2013

Unkempt work spaces are becoming a productivity issue as offices become more cramped and cubicles replace private offices. Activities: Cluster phone calls to make; cluster items to copy; cluster computer work; cluster large projects, etc. Organizational Skills - Clean Up Your Stuff! Love the “round file!”

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On The Job

SEPTEMBER 7, 2010

So, say someone refuses to return your phone calls. What about the guy in the cubicle next to yours refusing to take off his headphones so you can ask him a question? The boss who refuses to have a one-on-one meeting with you to discuss a projects progress, and instead bombards you with e-mails night and day? The reason?

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Professional Assistant Blog

AUGUST 28, 2007

Here are the basic rules to do this: Start off with something positive, such as you have been working hard on whatever project you want to mention and show some results of this. Mention to your boss (in a professional manner of course) that you have X number of tasks, projects, etc. This will show that you are being pro-active.

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Eat Your Career

APRIL 17, 2012

People didn’t hesitate to plop themselves down at her desk—even when she was on the phone or heads down working. Aside from in-person interruptions, we’re constantly bombarded with IMs, phone calls, emails and so much more. Set your phone to go straight to voicemail. They stopped by casually on their way to the restroom.

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Professional Assistant Blog

JANUARY 31, 2008

I have shared access to 4 different mailboxes for various products and projects. Home About Me Advertise Microsoft Outlook Shared Mailboxes Etiquette By The Professional Assistant on Thursday, January 31, 2008 Filed Under: MS-Outlook , Productivity D o you have more than one mailbox in your Microsoft Outlook , other than your inbox?

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Professional Assistant Blog

JANUARY 30, 2008

If you need to do this for other functions, make sure to change the "Use function:" section to whatever type of calculation you need to do for your particular project. Now you have the total for each firm as well as the grand total listed. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you.

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Microsoft Excel 2008 Google Docs Cubicle 100

Professional Assistant Blog

AUGUST 29, 2008

This will keep your project/goal in a manageable time frame, where you know how much time will be left once youve accomplished these tasks. Next, add a time frame to each task. For example, I will try to work on task A for 1 hour. Then I will work on Task B for 30 minutes and so on and so forth.

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Microsoft Outlook 2008 Cubicle Google Docs 100

Laughing all the Way to Work

AUGUST 4, 2012

I was at a course recently for new supervisors and they recommended smiling on the phone. It is hard to smile without it changing your outlook and reaching others, even over the phone. Just the whole thought of smiling for the sake of smiling, would put a smile on my face. I am smiling just picturing it.

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Executive Assistant Breakthrough

NOVEMBER 22, 2019

The project start date came and nothing had happened. But it was about to get worse, as he continued: “Now if it had been Rianna here, she would have already been on the phone busting heads and figuring out how to solve the problem. Things had gone awry on a project I’d owned. Job done, right? Basic Instinct.

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Professional Assistant Blog

APRIL 1, 2008

IM or iChat)with collaborators while working on the project. You can share documents, spreadsheets, and photos across computers and networks: since your document is stored on Googles server, its accessible from anywhere ! Also, a fun feature is you can chat (i.e. Posted on 2 April, 2008 6:28 PM The Professional Assistant This is a great idea.

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Professional Assistant Blog

MARCH 10, 2008

Projects wouldn’t be moving forward and my goals and plans would be lagging behind… or so it seemed. At the height of my furore for being an efficient to-do list completing machine, I was regularly finding work to do. If I didn’t have a full day’s worth of tasks to complete I wasn’t being efficient enough.

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On The Job

JANUARY 14, 2011

The thousands of people who were left shaking in their cubicles -- wondering if they'd receive the next pink slip -- reminded me of the old saying that there are no atheists in foxholes. Playing Angry Birds on your smartphone instead of returning phone calls promptly won't help you get ahead. But times are improving, if slowly.

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Professional Assistant Blog

AUGUST 23, 2007

Take the most important task and (this is the important part), only focus on that task (with the exception of someone coming to you, phone calls, etc.) And remember, always break down your entire project or tasks into manageable chunks. Once you have completed all of your tasks, lavish in the fact that you are done!

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On The Job

JUNE 5, 2008

And let's talk about those cute little toys on your desk and the funny posters that cover your cubicle or office walls. Turn off your cell phone and only check it once an hour. When you’re waiting on phone calls, or between projects, do you wander over to someone else’s desk to talk? Consider your own behavior.

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On The Job

OCTOBER 21, 2010

Here's the column: While a micromanaging boss is definitely a pain in the cubicle, having a manager who pays little or no attention to you may be worse. That's because the boss who barely acknowledges your presence is less likely to give you promotions, new projects — or even a pay raise. Be thorough.

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Success

JULY 27, 2022

Virtual tools and resources can help you hire, manage projects, collaborate with far-flung team members and even make it look like you really do have an office. For project management, Devesh Dwivedi of BreakingThe9to5Jail.com says “I love BaseCamp. For that matter, who needs to travel to a meeting?

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Productivity Bits

MARCH 9, 2011

Most smart phones have built-in voice recorder. Make your car a mini-extension of your office or cubicle. Negotiate deadlines if possible to give yourself more time to finish your tasks or project. Jot down notes on stop lights. Review your ToDo list while stuck in the traffic. Remember to stay focus on the road, though.

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On The Job

APRIL 13, 2010

With many workers assuming the jobs of those who have been laid off in the last year because of the recession, finding time for themselves has been tough as they’ve worked longer hours, often staying connected via technology even when they leave their cubicle. Taking time off gets tricky when everyone is doing 2-5 people's job right now.

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Success

SEPTEMBER 21, 2021

Breathe and know that there’s no need to retreat back to cubicle-land. If your cash flow projections show you making $1 million in the first year, or tripling sales this quarter, or hiring 100 new employees, your expectations may need to be rightsized. The act of starting a business demands this initiation from every entrepreneur.

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The Shrink for Entrepreneurs

MARCH 5, 2012

We’ve been so busy telling people to Escape Cubicle Nation , retire to 4 Hour Work Weeks and become Non-Conformists … that we’ve overlooked a few advantages of old-school big business entrepreneurs. And, in the world of big business, teams exist to force mutual accountability on the individuals working on a project.

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On The Job

JANUARY 12, 2010

Don’t plan on keeping up with your career completely while on maternity leave – just checking in via phone or e-mail once a day may be all you can handle. “I The last gal that went on maternity leave in our office delivered three weeks early and left everyone in the office unaware of her project statuses and processes. Greenfield says.

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2010 AT&T Cubicle Negotiating 100

Men With Pens

JANUARY 7, 2010

Answer the phone now and then. You’ll work on a wide variety of projects for lots of different clients. You have to find a way to generate leads and close deals to get the paying projects. You will find yourself juggling multiple projects and clients. You sit at a desk. It’s pretty laid back. Variety, yes.

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On The Job

MAY 11, 2009

The guy in the cubicle next to yours; 2. If youre someone else, you may be so busy laughing your ass off at the thought of trusting anyone at work to answer your phone -- let alone tell them your deepest thoughts and feelings -- that you cant think of a single person. Now let me guess who you named: 1. One of your employees.

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Office Dynamics

DECEMBER 10, 2011

Ways your office or cubicle can project a professional image. Cell phone and smart phone etiquette. You may include as many people as you wish while listening on a single phone line. Join us December 21 to discover: 7 guides to modern office manners. Appearance counts: the proper way to look, sound, and even smell.

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Office Dynamics

MAY 23, 2012

Ways your office or cubicle can project a professional image. Cell phone and smartphone etiquette. You may include as many people as you wish while listening on a single phone line. Join us May 29th to discover: 7 guides to modern office manners. Appearance counts: the proper way to look, sound and even smell.

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On The Job

DECEMBER 28, 2009

Are you targeting projects so they anticipate market conditions? Don’t expect to show up late for work several times a week and then expect the boss to hand over a big project. Pick up the phone. Use your personal cell phone out of earshot of others. Could a Union Be Coming to a Cubicle Near You? Stay current.

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