Effective Committee meeting management

Practically Perfect PA

It provided quite popular so I thought I’d write a little something on working with Committees in general. I’ve worked with quite a few Boards and Committees over the years and have organised some worthwhile meetings and also some useless time wasting meetings so I understand the balance needs to be right and steps have to be followed to ensure the meeting is a success. Every agenda should have the following details: The name of the Committee meeting.

2012 159

Effective Committee meeting management

Practically Perfect PA

It provided quite popular so I thought I’d write a little something on working with Committees in general. I’ve worked with quite a few Boards and Committees over the years and have organised some worthwhile meetings and also some useless time wasting meetings so I understand the balance needs to be right and steps have to be followed to ensure the meeting is a success. Every agenda should have the following details: The name of the Committee meeting.

2012 159

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Administrative Committees Can Help When You Need It Most

Professional Assistant Blog

Image by Irargerich. A n interesting thing happened to me today. One of the managers that is going to be moving into our offices from another location asked me if I could do her a small favour. Of course, I wanted to help out. She asked me if I could hunt down an iPad charger for her, as she left hers in her office and needed to give it a little boost for a meeting that she was having later today. Click here to continue reading. Productivity Microsoft Outlook Customer Service

2011 122

Press Release: Bill of Rights Defense Committee Director Speaks in Dallas

Denise Aday

Press Release: Bill of Rights Defense Committee Director Speaks in Dallas : Activist attorney Shahid Buttar will give the Dallas Peace Center’s summer lecture on Thursday, July 12, 2012 at the Bridge Bistro in downtown Dallas. He will connect the dots between the unprecedented recent removal of constitutional protections through surveillance, torture/rendition, racial profiling, detention, government secrecy, and the considerable corporate profits they generate.

2012 40

Do you have the confidence to open the boardroom door?

Practically Perfect PA

Committee meetings confidence Relationship with the boss admin administrators assistants EA Executive Assistant PA Personal Assistant Time management I’m not quite sure why I’ve been so lucky but in my last three roles I have sat near the company boardroom, in the last two offices in fact I’ve sat directly outside the boardroom. Like I said, I don’t know why I was so lucky!

Pros and Cons of virtual meetings

Practically Perfect PA

Committee meetings TechnologyPin It. Long gone are the days our executive managers fly all over the world attending an hour’s meeting here or there. Don’t get me wrong they still travel for Board meetings and client engagement but they don’t get on a flight simply because there are no alternatives to getting everyone together.

2012 177

Pros and Cons of virtual meetings

Practically Perfect PA

Committee meetings TechnologyPin It. Long gone are the days our executive managers fly all over the world attending an hour’s meeting here or there. Don’t get me wrong they still travel for Board meetings and client engagement but they don’t get on a flight simply because there are no alternatives to getting everyone together.

2012 169

Colour Coding Works.

Laughing all the Way to Work

I was in back-to-back Committee meetings and I decided to use two different colours of folders, a blue one for the Committee members, with an attendance sheet stapled to the inside cover for my purposes, along with their meeting packages, and a red one for the Chair with everything the Chair was going to need. Laughing All the Way to Work: A Survival Blog for Todays Administrative Assistant We all have to work, but who says we cant enjoy it too!

2009 100

Meeting preparation.

Laughing all the Way to Work

To-do lists I have to-do lists for the Board and Committee meetings and a to-do list for the Board Reception and Dinner. Laughing All the Way to Work: A Survival Blog for Todays Administrative Assistant We all have to work, but who says we cant enjoy it too! My goal for this blog is to give good tips and ideas and occasionally put a smile on your face as you start your day!Lets Lets enjoy our day together.© © Copyright Patricia Robb 2010 14 June, 2009 Meeting preparation.

2009 100

Using the Adjective “Lackadaisical”

Daily Writing Tips

Example: Don’t vote for her to head the committee. Posts By Email Grab The RSS Home Archives About Contact Tests Book Using the Adjective “Lackadaisical&# by Maeve Maddox One of my mother’s favorite words was lackadaisical. She’s too lackadaisical to get anything done. Some people use lackadaisical as a synonym for “lazy,&# but that’s not quite what the word means. This headline indicates the difference: FCC: Lazy Or Just Lackadaisical?

2010 77

More minute taking tips

Practically Perfect PA

It can be quite daunting taking minutes for a Committee that you have never met. Prior to the meeting introduce yourself to the chairperson (if you have not met them before) and ask them to either introduce you to the other Committee members or ask at the beginning of the meeting for each member to say their name. The Committee can help you. Although all of the actions will be captured in the minutes, a lot of Committees find a separate action table really helpful.

2014 186

10 Tips for Planning a Successful Event

Jen Lawrence

Create a Planning Committee. The planning committee should consist of co-planners and decision-makers. The first will be for the planning committee and include a meeting schedule and status update communications. Play the “What if” game with the planning committee and create a list of genuine concerns. Not only does this keep the materials up to date, it gives the planning committee immediate insight into how full the event is getting and avoid overpacking the time.

2019 57

Tips for Overseas Business Expansion

The Small Business Blog

Head of the Dubai Economic Sector Committee recently stated that growth in GDP for this emirate is expected to be… Expanding small businesses overseas can be a risky business, but with cities like Dubai performing well economically in terms of trade and tourism at the moment, the UAE could be the place to do it.

2012 150

Executive Assistant to Chief of Staff? Ask an Admin

Office Dynamics

I am involved in corporate strategy; plan, organize and participate in Board and committee meetings, handle performance appraisal, review and edit HR and Board policies, organize events and town halls, etc. Ask an Admin was created by Office Dynamics to help administrative professionals with their problems through the help of their peers. We don’t always have an answer to each individual’s problem but we know some of you might. Please read the question and comment below.

2020 143

Editing Life: Commitments

Simple Productivity Blog

The committees I sit on, meetings I attend and things like church services are now done online. We all have multiple demands on our time. Some of these we choose, and some are thrust upon us. Some of them we choose; some we are asked to do, and some creep up on us through insidious means. This time of pandemic has been a good time for examining our commitments.

2020 100

Annotated Agenda

Laughing all the Way to Work

Finance Committee signed off on budget. - Mr. Roberts will be the new Co-Chair of the Finance Committee (Mr. Brown is stepping down as Co-Chair of this Committee as of January 26, 2017). It is very useful to use an annotated agenda. For those who have never used one, it is simply an agenda with notes on it. For the agenda that I send to the meeting participants, I annotate it to let them know why an item is on the agenda or if there are any attachments.

Agenda 109

Tips on good minute taking

Practically Perfect PA

I had a job a few years back that provided support for twelve Committees who had four meetings a year, which meant I was writing a set of minutes practically every week. If your company does not have a branded template you should suggest this to your manager and design something for them, a simple word template with the following information will suffice: The name of the Committee meeting. Pin It.

2012 218

How to Plan Events Your Team Will Love (Without the Stress)

Eat Your Career

Put together a small planning committee where you can delegate tasks like researching venues and activities, and run ideas by various stakeholders. Keep your committee small, because while everyone has an opinion, you want to make sure you can make definitive decisions in a timely manner. This is a guest post contributed by Eleanor Whitney, editor of All Hands , a publication about life at work from Managed by Q. The benefits of team events are well known.

2018 135

Tips on good minute taking

Practically Perfect PA

I had a job a few years back that provided support for twelve Committees who had four meetings a year, which meant I was writing a set of minutes practically every week. If your company does not have a branded template you should suggest this to your manager and design something for them, a simple word template with the following information will suffice: The name of the Committee meeting.

2012 207

Minute taking tips

Practically Perfect PA

Introduce yourself to the chairperson before the meeting and ask them to introduce you to every committee member. Although all of the main actions should be recorded in the minutes, it’s always beneficial for you and the committee to record the actions in a separate table too. As any PA knows, taking minutes is a challenging and essential skill. This guide provides some handy tips on getting it right, every time. Do your research.

2015 185

New Team Member Taniesha Gibson

Office Dynamics

She has held assistant management roles and developed staff training programs, organized training conferences, managed community forums and committee meetings, served as lead staff member to support the Governor’s Workforce Investment Board Policy & Procedures Committee, and the Green & Renewable Energy Sector Committee. Office Dynamics has been growing by leaps and bounds this year and our team needed to grow as well!

2012 120

6 Steps for Recruiting Volunteers

Ian's Messy Desk

Ask current committee members to circulate the posting or suggest potential names. The post 6 Steps for Recruiting Volunteers appeared first on Ian's Messy Desk. Volunteers play a critical role in the operations of non-profit organizations and NGOs. For many organizations, volunteers can make the difference between successfully delivering services or program or falling short of their goals. However, it is becoming more difficult to recruit volunteers.

2019 130

Minute taking template

Practically Perfect PA

If your company does not have a branded template you should suggest this to your manager and design something for them, a simple word template with the following information will suffice: The name of the Committee meeting. Assistants have come a long way, we are all asked to do lots of different things as part of our role. However, nearly every assistant I know at some point will be asked to write a set of minutes. Love them or hate them – minute taking is never going to go away!

2017 164

How to Choose the Right Forex Broker so You Don’t Get Scammed

Small Business CEO

The International Exchange Committee of the Bank for International Settlements, in one of its latest reports, indicated that it is feasible that the overall amount of Forex-related transactions was around $3.0 Statistics indicate that the Forex market is trading more than $1 trillion per day. Add to this all currency options and futures contracts, and the amounts could be another couple of trillions traded on any given day.

2020 46

On to the next task.

Laughing all the Way to Work

For example, if the date has been chosen I would file it like this: 2018-10-25 OTC Board of Directors meeting If I don't know the date yet I would file it like this: DRAFT OTC Audit Committee meeting And if I am not the organizer I would file it like this: DRAFT OTC Audit Committee meeting LINDA BROWN ORG This system keeps me straight. The way I work is to get things off my plate as soon as possible and move on to the next task.

2018 155

More Hyphenation of Phrasal Adjectives

Daily Writing Tips

For New York Stock Exchange-listed organizations, the audit committee charter must include the committee’s duties and responsibilities. However, a better solution is to relax the sentence as shown here: “For organizations listed on the New York Stock Exchange, the audit committee charter must include the committee’s duties and responsibilities.”.

2017 47

The hidden world of London’s Livery Halls

Practically Perfect PA

There are three smaller private rooms on the 1 st floor, the Court Room, Luncheon Room and Committee room which are great rooms for presentation lunches and each boast their own style and theme. Split into three separate rooms the Livery Hall is a beautiful room with double height ceilings and large floor to ceiling windows, with a small court room beside for food service and committee room for private meetings this is a very conducive venue for conferences, banquets and receptions.

2015 185

Open Loops 7/31/2012: Articles I Think Worth Passing Along

Simple Productivity Blog

We all have them: the committee inside our heads that try to talk us out of things. From Bloom’s “How to Put Your Negative Thought Committee to Work for You” This is so true – often we tell ourselves that it is X or Y, but not both, and that is not true. Tuesdays are open loop days at SimpleProductivity blog. Here is how to put them to work for you.

2012 122

3 “Needs” of Time Management

Ian's Messy Desk

Do the meeting minutes need to be prepared, printed, collated, staples and distributed to committee members? The post 3 “Needs” of Time Management appeared first on Ian's Messy Desk. Before you can start managing your time, you have to analyse how it’s being used. Keep a log of your daily activities for 2–3 weeks. Once you have a fair representation of your regular time usage, ask yourself the following three questions for each of the items in your log.

2013 176

Open Loops 5/10/2011: Articles I Think Worth Passing Along

Simple Productivity Blog

“You can’t write compelling copy by committee.&# I’d argue it’s hard to do anything by committee, but this article is geared toward how writing by committee was a bomb. Tuesdays are open loop days at SimpleProductivity blog. I’ve mentioned this article before, but if you haven’t read it, Go. There. Unclutterer has a great way to pare down your bookshelves.

2011 122

Vocabulary Quiz #12: Commonly Confused Words

Daily Writing Tips

Is there anyone me, who wants to volunteer for the flower committee? If the committee meets _ , they will only meet six times a year. Is there anyone besides me, who wants to volunteer for the flower committee? If the committee meets bimonthly , they will only meet six times a year. In each sentence, choose the correct word from the pair of similar terms. (If If both words possibly can be correct, choose the more plausible one.).

2017 55

Grammar Quiz #22: Smothered Verbs

Daily Writing Tips

The committee will hold a meeting this Wednesday evening at seven o’clock. Original : The committee will hold a meeting this Wednesday evening at seven o’clock. Correct : The committee will meet this Wednesday evening at seven o’clock. Each of the following sentences includes a smothered verb (i.e., a word that has been formed from a verb). Revise the sentences as necessary for conciseness: 1. I will make a decision after studying the criteria you have given me.

2018 51

What is business acumen and how do you get it?

Practically Perfect PA

In a previous role I managed 12 Committees all of which had a special interest in different areas of accountancy. I attended all of the Committee meetings and took all of the minutes. I once attended a networking event for one of the Committees and talked to a new member for half an hour before he realised I wasn’t actually an accountant (thank God!). Over the last few weeks I have been developing a twitter strategy for one of my company’s clients.

2013 202

The World’s Your Oyster (if your virtual team is solid!)

Loosely Speaking

Whether your professional collaborations consist of committee work with peers, or you steer all your company operations via a team that’s spread throughout the globe, in this century many of us have occasion to work with people who aren’t in our same zipcode or timezone.

2012 109

3 Needs of Time Management

Ian's Messy Desk

Do the meeting minutes need to be prepared, printed, collated, staples and distributed to committee members? Before you can start managing your time, you have to analyse how it’s being used. Keep a log of your daily activities for 2–3 weeks. Once you have a fair representation of your regular time usage, ask yourself the following three questions for each of the items in your log. Does it need to be done ?

2013 166

Technology to help with minute taking

Practically Perfect PA

About 10 years ago I used to manage 12 Committees as part of my role at the time. These minutes were just from the main Committee meetings – I also had to attend and minute other meetings throughout the year. I absolutely loved the job but it did mean that I had to write 48 sets of minutes each year. It was a constant challenge to ensure that the minutes were accurate and delivered in a timely fashion. I also got very bored of writing minutes!

2014 191

Minute-Taking Coach

Laughing all the Way to Work

Under the CEO's tutelage and with what my friend had taught me, I organized the next Board of Directors' meeting and all its Committees. I am one of those rare birds who actually enjoys taking minutes. I avoided taking them for years. I wouldn't apply for a job if I saw that minute taking was a requirement and if an employer ever suggested it, I threatened I would quit. However, when I finally decided to try it, I found I really liked it.

2018 140

Five Things Technophobes Fail to Understand

Tips From T. Marie

The short story is that the parade committee published an announcement about the Parade with dates and how to participate in the local newspaper. That Parade committee missed out big time. It’s been awhile since I talked about technophobes. You know, those business people who hate the Internet and refuse to adopt anything for their businesses more advanced than the Yellow Pages? Ok, so maybe they’ll get really wild and crazy and start a Facebook Page.

2016 101

A day in the life: Saba Ali, Royal Academy of Dance

Practically Perfect PA

I provide extensive diary management including global travel arrangements, compile reports, agendas and for Committee and Board meetings. It’s difficult to say I have an average day as it depends what is happening in our calendar i.e. whether we have an event taking place, Board or Committee meetings taking place, if a complaint comes in or if there are press enquires due to a media story that’s broken. What are the main aspects of your role?

2015 138

3 Cases of Dangling Modifiers

Daily Writing Tips

While not intended to be all-inclusive, the committee recommends that its suggestions be carefully considered as potential opportunities. As written, the modifying phrase implies that the committee is not intended to be all-inclusive, but it is the committee’s suggestions that do not have this intention. Each of the following sentences begins with a modifying phrase that is erroneously constructed in such a way that it appears to refer to the subject but does not.

2016 53

Practically Perfect PA hits the road

Practically Perfect PA

Organising boards and Committee papers. After the success of the Assist Conference and Assist Travel, both of which are based in London. I have decided to hit the road and organise some events in other parts of the UK. Looking at where in the country the Practically Perfect PA readers are based I’ve decided to hitch my tent in Leeds and Edinburgh. So what do I have planned? Well, I’m going to run two free to attend events in Leeds and in Edinburgh.

2016 116

Let’s Save “Critique”

Daily Writing Tips

Following the event, the chairman critiqued the performance of each committee member. Regard the use of the word critique in the following examples: My boyfriend critiques the way I make the bed and fold the towels. Control freaks are compelled to critique every little thing you do.

2020 78

Podcast 129: Track others’ work

Clutter Coach

If you’re delegating to your kids or to a neighborhood committee member, the same issues apply. by Listen or subscribe here: iTunes ? Stitcher ?. Soundcloud ? YouTube ? Google Play ? iHeartRadio You can leave a review here! This is podcast 129 and it’s about keeping track of the work of other people. Recently I consulted with someone about making sure to do’s got done at work. But not his to do’s, his assistant’s. He’s a pretty organized guy.

2019 100