Managing someone else’s calendar

Practically Perfect PA

Managing someone else’s calendar. You are managing your boss or client’s Inbox and/or Calendar. They want you to set up meetings on their behalf and they don’t want the bother of accepting them – they would prefer you to receive the meeting responses.

Calendar Management for Executive Assistants

Office Dynamics

You must keep these things in mind when you are managing your executive’s calendar. Calendar management is an important skill. You would consider jet lag; personal appointments; time to prepare; time to wrap up a meeting; logistics; travel time.

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Too Many Meetings!! – Managing My Executives Calendar – Ask an Admin

Office Dynamics

asks: My executive’s calendar is jam-packed on a daily basis & she’s asking me to come up with a better solution to managing her calendar. I block out time on her calendar, but inevitably a meeting gets put in its place.

How to set up an ideal week calendar and why it’s a must have

Practically Perfect PA

Why am I here? How am I going to get through this? Shouldn’t I be doing something else with my time? Will I ever eat again? These are the questions executives ask themselves while sitting in meetings they don’t need to be in.

2018 222

How To Set Up A Google Calendar For Planning

Simple Productivity Blog

Keeping track of goals and plans doesn''t belong in my regular calendar. After all, the regular calendar is filled with items that have nothing to do with my goals. So I set up a Google calendar just for planning.

Streamlining Calendars

Simple Productivity Blog

Most of us have demands on our time that requires the use of a calendar so that we know where we are supposed to be at any given time. Add in multiple activities with their own calendars, and multiple family members with their calendars and activities, and you can easily end up with information in dozens of places. How Many Calendars Do You Have? I want to take a moment to make point about the difference between appointments and calendars.

How to Color Code Your Calendar

Jen Lawrence

Color coding your calendar is one of those organizational tricks that most people shrug off. I’m here to tell you – if you aren’t color coding your calendar, you’re missing out. Color coding your calendar allows you to see how your time will be used at a glance.

How to Color Code Your Calendar

Jen Lawrence

Color coding your calendar is one of those organizational tricks that most people shrug off. I’m here to tell you – if you aren’t color coding your calendar, you’re missing out. Color coding your calendar allows you to see how your time will be used at a glance.

Why Google Calendar Eats All Other To Do List Apps For Breakfast

Productivityist

No matter what you do, you can’t keep up with your never-ending growing to do list. I’d like to show you why Google Calendar is the best to do list app around. Before we dive into Google Calendar, let’s look at the problem at hand. Calendar. Calendar.

The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh.

Productive & Organized

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!  Keeps all your appointments, contacts and email in one spot so it's all synched up.

Creating A Marketing Calendar: Your Essential Business Planning Tool

Office Organization Success

One thing that kept cropping up for me when I was teaching at a recent event was the fact that so many of you are getting overwhelmed with your marketing; not so much with the list building or connecting with potential clients, but your actual marketing planning. The Simple Marketing Calendar.

Automating Family Calendars With Cozi

Simple Productivity Blog

One of the hardest things I have had to keep track of is the family calendar. I asked for him to write his activities on the family calendar. I even wrote an Outlook macro that would send his calendar to me with the push of two keys.

How to Set Up a Home Communication Centre

Ian's Messy Desk

You’re going wake up on the Tuesday after Labour Day and realize you have three more people to get out the door in the morning. It’s a two-part system, a message board and a calendar (see images below). The dry-erase calendar is magnetic on the back and is stuck to our refrigerator.

2012 151

Favorite Planning/Calendar Tool - Readers Speak Out

Productive & Organized

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? newleafco   @ StephCalahan I'm a long-time fan of Now Up to Date for Mac.

3 Things You Should Put On Your Calendar

Productivityist

The calendar can be a tricky beast. With that in mind, here are 3 things that you actually should put on your calendar in order to make things happen on a regular basis: 1. Then I moved it to my calendar to be done on specific days, but not at specific times.

Calendar "ah ha"

Laughing all the Way to Work

© Copyright Patricia Robb 2010 16 January, 2010 Calendar "ah ha" I was participating in a Harvard sponsored webinar with my boss the other day. The topic was on personal branding and they were making recommendations to executives on how to polish up their image. One of the things they recommended to executives was to use their electronic calendar to leave themselves reminders. Otherwise too many colors make the calendar overwhelming, not helpful. 411 Look Up 411.ca

Where is everybody? Setting up an office vacation calendar

Laughing all the Way to Work

Keeping an up-to-date vacation calendar is important so these overlaps are anticipated and in some cases vacations have to be re-scheduled. Setting up a calendar in Word is probably the easiest way to do it and everyone can see at a glance who is going to be away. To open a calendar in Word 2003 do the following: On the File menu, click New. Double-click Calendar Wizard.

2008 100

Decluttering iStuff: Calendars

Productivityist

I’m at the time of year where I begin to map out the coming year – not with mind mapping apps 1 , but on my various calendars. My family routinely receives/orders a wall calendar that has photos of our closest relatives on my wife’s side, mainly (and appropriately) featuring the kids. As for me, I’m pretty much digital when it comes to calendars. For the purposes of this purge, I am not including web-based calendar apps that reside on my iOS devices. Calendar.

Simplify Your Calendar With the Four Laws Of Simplicity

Simple Productivity Blog

The Four Laws Of Simplicity: Calendars. In this series, we have already talked about applying it to “stuff “ Now we’ll take a look at how to apply them to simplify your calendars. Applying The Four Laws To Calendars. Next we’re going to look at how to apply this to your calendar. The first step is to collect everything that has a date and/or time attached to it and pile it up. A printout of your current electronic calendar.

Multiple Calendar Management

Office Dynamics

One question I recently received was about tracking multiple calendars. Being in a small office, I only need to track a few calendars and use Outlook exclusively. I have been asked to come up with a way to electronically track the Outlook calendars of twenty-five staff members. I’m investigating whether Outlook will handle this many shared calendars, but I imagine it to be quite cumbersome. Hello, Blog Readers!

Multiple Calendar Management

Office Dynamics

One question I recently received was about tracking multiple calendars. Being in a small office, I only need to track a few calendars and use Outlook exclusively. I have been asked to come up with a way to electronically track the Outlook calendars of twenty-five staff members. I’m investigating whether Outlook will handle this many shared calendars, but I imagine it to be quite cumbersome. Hello, Blog Readers!

Why Your Mornings Are Setting You Up For Failure (And How To Fix It)

Dumb Little Man

If you answered “yes” to any or all of these questions, then it’s time for a change—and that change involves adding a morning routine that sets your day up for success. You wake up and realize that you’re already running late. Write it down, then add it to your planner or calendar.

2019 246

The ultimate tech guide for Personal and Executive Assistants

Practically Perfect PA

It might have cropped up on your job specs and been discussed during your most recent job interview. Most of us that have been working in the PA industry for a while now will have heard of the phrase ‘the tech-savvy assistant’.

2020 151

The Benefits of Workplace Routines and How to Set Them Up

Eat Your Career

You have a specific time by which you need to get up, wake the kids, get in the shower, make the kids’ lunches, send them out the door, and jump in your car to head to work. Finally, allow me to add a few tips as you begin setting up and using your new workplace routines.

2019 189

Wrapping Up And Ramping Up

Productivityist

Secondly, many people are working hard to close out the calendar year that recently came to an end and are also in the process of kicking the new calendar year into action. Wrapping up and ramping up shouldn''t intersect nearly as much as they do in the early months of the year.

UPS 77

Ask the Admin: Notifications in Public Calendars

Administrative Arts

This question came from Stan: I have a shared public calendar in Outlook 2007. One was to create a public distribution list and add it as an attendee to each meeting on the public calendar. The other workaround is to create the calendar in SharePoint first (assuming your company is using SharePoint), and then moving the appointment to Outlook. Just one more reason to keep up with your continuing education. Where Are My Outlook Calendar Items?

Wrapping Up And Ramping Up

Productivityist

Secondly, many people are working hard to close out the calendar year that recently came to an end and are also in the process of kicking the new calendar year into action. Wrapping up and ramping up shouldn’t intersect nearly as much as they do in the early months of the year.

UPS 67

Follow-Up Is Simple – So Why Isn’t It Easy?

Office Organization Success

Doing a good job at follow-up is a piece of cake. If you don’t make a sale right away, you calendar them for the next follow-up and do the same thing again. So why is follow-up such a problem? Business owners much more established than you are do follow-up every day.

2015 205

Free Ecourse Sign Up Page

Clutter Coach

When you sign up for the ecourse, you’ll also be getting a free subscription to my monthly ezine. Schedule your time on the calendar so you won’t give it away. Don’t get caught up in the process; remember why you’re doing this. Below is the link to sign up.

2013 141

Picking up skills along the EA career path

Practically Perfect PA

The skills you pick up along the assistant career path are invaluable and I for one would not be able to do the job I do today if I hadn’t started as a Team Administrator back in 2003. Getting to grips with calendar and email management.

Skills 248

Microsoft Outlook 2007 Calendars & Tasks Webinar 12/7/11

Office Dynamics

The subject, Microsoft Outlook 2007 Calendars & Tasks is one I am sure you will draw great tips and tricks from. Microsoft Outlook 2007 Calendars & Tasks. Some use it for both e-mail and calendaring. But few of us know how to get calendaring and tasks to really help us manage our time and workload. Calendars Only. Calendars for Appointments/Tasks for To-Do Items. Understanding Calendars. Follow-up Flags. Hello!

Using Microsoft Outlook Calendar Properly

Professional Assistant Blog

Home About Me Advertise Using Microsoft Outlook Calendar Properly By The Professional Assistant on Tuesday, January 22, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity A re you trying to book a meeting with someone or a group of people? People are using their Microsoft Outlook calendars incorrectly. Then you end up going back and forth to try to figure out what works for everyone.

How To Set Up an Efficient Content Marketing System

Office Organization Success

Weekly Marketing Appointment – add a weekly appointment to your calendar (30 minutes / 1 hour) where you will spend time distributing and updating your content marketing system. Content marketing is the *hot* new online marketing strategy!

2016 161

The ups and downs of working from home

Practically Perfect PA

This meant starting up my home computer from 1997, connecting it to my dial-up internet and attempting to log onto the torturously slow remote email system. I guess I saw working from home as either skiving off or something the grown-up managers did with their superior equipment!

2013 229

AwayFind Introduces Alert Times and Calendar Exceptions

Productivityist

Today AwayFind just became more feature-rich, by introducing Alert Times and Calendar Exceptions into the mix. This feature allows for even more customization of your alerts and calendars, making your attention that much easier to manage. This applies both your “My Important People” and “Topics I’m Following” segments – Custom Alerts and Calendar Alerts have restrictions of their own that fall outside of this area. I use AwayFind… a lot.

5 Tasks You Can Delegate to Free Up Your Time

Office Organization Success

By letting go of these five tasks that you SHOULD be delegating ensures that you can free up your time and focus on your clients and income generating activities: #1 Designing promotions. A VA can help you here by designing custom cards, calendars, flyers, postcards, brochures, or any other promotional item. #2 Your VA can help you here by setting up and maintaining a mailing list for you.

2008 182

Time to Jazz Up Your Website Social Buttons? | Internet Marketing.

Andrea Kalli

By AndreaKalli Every once in awhile we all get the urge to freshen things up on our sites. Time to Jazz Up Your Website Social Buttons? Thats why I am recommending them to you with a big THUMBS UP!

2010 208

Boost Your Energy By Changing Things Up

Simple Productivity Blog

--> Home Get Updates Ebooks Free Stuff Donate About Contact Me Get Free Updates: Via RSS | Via Email | Productivity Simplification Balance Life Design Organization Clutter Boost Your Energy By Changing Things Up Posted on March 19, 2010 by LJ Earnest Welcome to Simple Productivity Blog!

UPS 153

How To Do What’s Right With The Rest Of The Year

Productivityist

This calendar year sure goes by fast, doesn’t it? I don’t write much of anything new (including newsletters) and really look at what is left of my plans for the calendar year. The NOW Year™ Calendar is a wall calendar that allows you to plan your year using themes for each day and month, and its minimal design is both elegant and practical. We released the first ever calendar in 2015 and people raved about it.

2016 80

7 Warning Signs That You’ve Given Up on Your Dreams

Dumb Little Man

In fact, you may have simply stopped thinking about your dreams because you've given up. Here are seven warning signs that you’ve given up on your dreams: Excuses Everyone makes excuses. I could’ve given up, but I kept going, because I knew that that was the path to realizing my dreams.

2011 286

Round up #3, Prescott Style

Loosely Speaking

Home VA Training VA FAQ Podcast Featured Events for Bloggers & VAs Round up #3, Prescott Style Tuesday, November 4, 2008 at 7:48 am // By: ktcosmos // Category: Life of the Virtual Assistant Election Day 2008!

2008 130

Memory Makeover: Tips to Spruce Up an Absent Mind

Ian's Messy Desk

Home About Contact Me Links Sitemap Memory Makeover: Tips to Spruce Up an Absent Mind Posted by Ian McKenzie Written on October 20, 2010 If youre new here, you may want to subscribe to my RSS feed. So hang up the phone, find a quiet place and focus.

2010 188

Networking Is Important For Your Business — And The Follow Up Is Critical

Step It Up VA Coaching

So, what are you doing to follow up with the contacts once you’ve had that initial meeting? There are so many ways you can keep your name and face in front of your prospects, and the follow up process should absolutely be part of your overall marketing plan. Mark your calendar to follow up with a brief email no more than one week following your meeting. Your next follow-up email should be maybe 7-10 days later. by Donna Toothaker.

2015 126