Calendar Management for Executive Assistants

Office Dynamics

You must keep these things in mind when you are managing your executive’s calendar. Calendar management is an important skill. You must think about your manager’s workload, other commitments, travel, upcoming meetings, past meetings, previous week’s schedule. You must also think consider whether travel was involved—whether local travel or getting on an airplane. Did he/she travel? Travel? Next two weeks’ schedule Travel?

Your business travel tips

Practically Perfect PA

A few weeks ago I asked you to send in your best travel tips – and well loads of you did! Here are your business travel tips… Travel Apps . Sign yourself and your boss up for “Tripit Pro” travel App. Automated trip sharing ability – great for group/team travel. A single dashboard view of all travel – PA’s can see at a glance all travel plans made for their executive(s). Outlook Calendar . Assist Travel.

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Calendar Clarity

Laughing all the Way to Work

My current boss travels a lot so I put his travel schedule in the calendar as well. For example if he is travelling to Vienna I will start a meeting request for each part of the journey and categorize it as Red. Undoubtedly if the meeting is put as an all-day meeting and someone is looking in your calendar to see if you are busy, they will probably not notice the all-day meeting that is at the top of the calendar.

Tips for Planning Someone Else’s Travel

Office Dynamics

Planning travel for others is no simple matter and administrative professionals know this better than anyone else! Each traveler has personal preferences and unique quirks that make travel planning a true art form. However, travel is full of unpredictable changes. We’ve spent the last couple months talking to some of the top admins in the game to find out what they are doing to stay ahead of the curve and keep travelers moving on time and in style.

Travel 167

Travel Planning for Others – Putting Yourself in Your Traveler’s Shoes

Practically Perfect PA

Every admin wears many hats: office manager, personal assistant, life coach, travel planner. Every time your manager is heading out of town, it’s time for you to don your travel planner hat, slip into your traveler’s shoes, and equip yourself with your suite of travel planning tools. TRAVO ’s goal is to boil down your arsenal of travel tools, ranging from sticky notes to Excel spreadsheets, to one single booking and planning platform.

2016 160

Overlapping Calendars In Microsoft Outlook? Really?

Professional Assistant Blog

Home About Me Advertise Overlapping Calendars In Microsoft Outlook? By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007? Open all of the calendars that you want to add together. Really?

Common Sense Productivity: The Calendar

Simple Productivity Blog

Enter the calendar. The calendar, with its days and hours , is a visual representation of time. By filling in a calendar, you have a picture of your time commitments. Since the calendar is a visual reminder of things, it should be used to track things out of the ordinary. If you know you go to the factory every day from 9 to 5 to crank widgets, you shouldn’t put that on the calendar. Calendar Formats. One Calendar For Everything?

The ultimate tech guide for Personal and Executive Assistants

Practically Perfect PA

Most of us that have been working in the PA industry for a while now will have heard of the phrase ‘the tech-savvy assistant’. It might have cropped up on your job specs and been discussed during your most recent job interview. It is so important for Assistants to have a good grasp of [.].

2020 204

Solution for Major Travel Planning Pain Points

Office Dynamics

Travel planning is infamous for being a huge time, patience, and sanity suck for administrative professionals. What seems like a simple there-and-back trip to a traveler is a whirlwind of coordination and research for the admin. Administrative professionals are the second largest employment group in the United States and nearly every single admin doubles as a travel agent. We surveyed over 600 admins on their travel planning practices.

Travel 153

The Practically Perfect Business Traveller’s Guide to Berlin

Practically Perfect PA

Since opening its doors to the world since the fall of the wall, Berlin has become a bustling, cosmopolitan and hugely popular destination for business and leisure travellers alike. Apps World (April 20th-21st) is next up on the events calendar. It’s gained a bit of a reputation in recent years with travelers, but the core essence remains the same: beer, and a whole lot of group pong action. Download our Ultimate European City Guide for Business Travellers below.

Travel 116

The Practically Perfect Business Traveller’s guide to Boston

Practically Perfect PA

Boston Town Car is another option for luxury travel for the airport and within the city. The “T’s” Day/Week LinkPass gives visitors unlimited travel on Subway, Local Bus, Inner Harbor Ferry and Commuter Rail Zone 1A for one day ($12) or seven days ($19). Boston has an astonishing cultural calendar. Download our Ultimate US City Guide for Business Travellers below. Founded in 1630, Boston is one of the oldest and most illustrious cities in the U.S.

2016 125

The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh.

Stephanie LH Calahan

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year.    Keep reading to learn what my colleagues and friends had to say about the "Great Calendar Debate."  

How to Color Code Your Calendar

Jen Lawrence

Color coding your calendar is one of those organizational tricks that most people shrug off. I’m here to tell you – if you aren’t color coding your calendar, you’re missing out. Color coding your calendar allows you to see how your time will be used at a glance. Most email clients will allow you to assign colors and categories to your calendar simply by selecting from a dropdown. What categories should be included while color coding a calendar?

The Practically Perfect Business Traveller’s Guide to Cannes

Practically Perfect PA

Pretty much the only event on the calendar that rivals the Cannes Lions is the Cannes Film Festival. The airport is 40 minutes from Cannes by road, and you can jump in a taxi, organise a transfer prior to travelling, or hire a car. Trains are your other option – and during the peak season months of July and August, can often be much faster and convenient than travelling by road. Download our Ultimate European City Guide for Business Travellers below.

Travel 109

Favorite Planning/Calendar Tool - Readers Speak Out

Stephanie LH Calahan

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best. It syncs automatically on my Droid, so I never have to bring a paper planner or calendar!  link] Natasha A Jones Google calendar, we use it as a family calendar.

Make Your Professional Travel Plans Now!

Loosely Speaking

Just wrapped up our first AZVAs “REAL TALK&# conference call , and it made me realize two things: I needed to dust off and update the Calendar of Events for Solopreneurs elsewhere on Loosely Speaking to reflect all that’s in store for 2011. Like you probably do as well, I review my personal travel plans and try to get to at least one professional conference yearly.

Travel 109

Calendar "ah ha"

Laughing all the Way to Work

© Copyright Patricia Robb 2010 16 January, 2010 Calendar "ah ha" I was participating in a Harvard sponsored webinar with my boss the other day. One of the things they recommended to executives was to use their electronic calendar to leave themselves reminders. I think if Microsoft asked me what I would like to see in an electronic calendar, I would suggest not to bother with the all-day event option. There is a colour for travel, business, personal, etc.,

Using Microsoft Outlook Calendar Properly

Professional Assistant Blog

Home About Me Advertise Using Microsoft Outlook Calendar Properly By The Professional Assistant on Tuesday, January 22, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity A re you trying to book a meeting with someone or a group of people? People are using their Microsoft Outlook calendars incorrectly. Make sure to block off your calendar, whether it be tentatively busy, busy or out of the office.

Ep 110: Scot Wisniewski – Senior Executive Assistant to Global Head of Studios at Spotify

Go Burrows

In this episode of The Leader Assistant Podcast, Scot and I chat about what makes an assistant a leader, the world of podcasting, email and calendar management, working remotely, and tips for new assistants. Podcast Calendar email management leader assistant podcast

2021 78

Communicating With Your Manager

Office Dynamics

Now this came from an executive who traveled around the world, would work until 2:00 a.m., Daily Calendars. It is easy to place a wrong time or wrong date on a calendar. Or because so many executives are independent, they place events on their own calendars and forget to inform their administrative partner. Upcoming Travel. Find out about upcoming trips so you can anticipate schedules and prepare necessary travel materials.

2015 171

The Easy Way To Plan Out Your Year

Productivityist

Instead of having study times and important due dates on the calendar, we fill our calendar with appointments and meetings. The first step I take in planning out my year is to get a full-year wall calendar. For me, these are vacations, weekend trips, business travel and conferences. Using a full year calendar makes things clear. I can easily see how my goals and deadlines fit around vacations, marketing campaigns and business travel.

2017 61

A Great Outlook: Adding Holidays to Microsoft Outlook

Professional Assistant Blog

Home About Me Advertise A Great Outlook: Adding Holidays to Microsoft Outlook By The Professional Assistant on Wednesday, August 13, 2008 Filed Under: MS-Outlook , Organize D o you often wonder how you can add your countrys holidays into your calendar in Microsoft Outlook ? Do you follow particular religious holidays, but arent showing up in your calendar? In the Calendar Options section, click Add Holidays. Check your calendar to see that everything as populated.

The Three Day Productivity Retreat Everyone Needs

Productivityist

A wall calendar. Plan one week, one month, one year out around these areas: travel, financial, family, friendships, career, fitness. Whatever it is, get it down on a calendar. Mindfulness Productivity Work Life calendar checklist procrastination productivity retreatToday’s guest post is by Ryan McRae. Ryan is the creator of the blog, The ADHD NERD , a blog dedicated to helping people be more productive, successful and happy especially if they have ADHD.

2017 65

Celebrating Administrative Professionals

Office Dynamics

Be sure to mark your calendar for April 1 – 30 and check out our daily informative and fun blogs. Administrative Assistants Rock! Join our April Blog-A-Thon. April is just around the corner and we love celebrating administrative professionals! This is the month we can (and will) celebrate in a big way.

Multi Trip Flights Checklist

Productivity Bits

T he best things in life have been planned and prepared; travelling around the world is definitely no exception. It always helps if you are in group but this guide is helpful even if you are travelling alone, and choose to engage with new characters along your journey. If travelling up through the country, or halfway around the world, and stopping off at various points, it’s always best to consider some low cost, backup, added security, multi trip cover.

2011 131

Great Apps for Assistants

Practically Perfect PA

Here are a few of my favourites: Travel. This app is slightly more expensive but worth paying for if your manager travels a lot. You can set it for your current location or receive alerts from places you are planning to travel too. A useful app when travelling and is handy for local information that can be added to your manager’s itinerary. And it is also handy for when your manager is travelling. This app looks similar to an outlook calendar which is helpful.

2012 195

Great Apps for Assistants

Practically Perfect PA

Here are a few of my favourites: Travel. This app is slightly more expensive but worth paying for if your manager travels a lot. You can set it for your current location or receive alerts from places you are planning to travel too. A useful app when travelling and is handy for local information that can be added to your manager’s itinerary. And it is also handy for when your manager is travelling. This app looks similar to an outlook calendar which is helpful.

2012 190

The Top 5 Boat Shows In The US

Dumb Little Man

In this post, we will show you 5 of the best boat shows in the US that you should be marking on your calendar. Fun Most Popular TravelAre you a boat enthusiast? Do you know the best US boat shows? Boat shows are held all over the country and give boat owners and enthusiasts the opportunity to experience the latest boat designs and models. These events also allow companies to showcase the newest technology and software in marine electronics, accessories, gifts and apparel.

2017 151

Planner Or Tickler (1-31) File? - How to Use Both For Optimal.

Stephanie LH Calahan

How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files.

2009 136

Day in the life: Brenda Rogers, EA to the CEO, Del Frisco’s Restaurant Group

Practically Perfect PA

The main aspects of my role are to manage the CEO and CFO’s active calendar of meetings and travel. Enjoy today’s day in the life: Brenda Rogers, EA to the CEO, Del Frisco’s Restaurant Group What are the main aspects of your role? I work closely with both gentlemen to keep them well informed of […].

2018 169

Virtual Assistant Business - What the heck is this?

Professional Assistant Blog

I would do e-mails, phone calls, updating clients' calendars, word processing, etc. Microsoft Word Meetings Productivity Job Seeking Microsoft Access Microsoft Outlook Research Prioritize Microsoft PowerPoint Microsoft Excel Travel Customer ServiceImage by cogdogblog. U nfortunately, I got let go from my job due to restructuring and am looking for work now. This was the bad news.

2011 116

Why Being An Executive Assistant Is A Rewarding Career

Office Dynamics

A stellar Executive Assistant must think of every detail for every function such as calendar management, travel planning, meeting preparation and execution, and e-mail management. In honor of Administrative Professionals Day, I want to share my thoughts on why I believe being an executive assistant is a rewarding career. When people tell me, “Anyone can do that job,” it bothers me. It tells me that person doesn’t really know what it takes to be a great assistant.

2016 160

Boston City Guide

Practically Perfect PA

Boston Town Car is another option for luxury travel for the airport and within the city. The “T’s” Day/Week LinkPass gives visitors unlimited travel on Subway, Local Bus, Inner Harbor Ferry and Commuter Rail Zone 1A for one day ($12) or seven days ($19). Boston has an astonishing cultural calendar. Download our Ultimate US City Guide for Business Travellers below. Featured Sponsored post Travel

2016 109

Qualities Of A Great Assistant

Office Dynamics

Excellent calendaring skills. What qualities do assistants think you need to be a great assistant? Many times in my live workshops and seminars for executive and administrative assistants, I ask the participant to create a list of qualities, attributes, and attitudes of star-performing assistants. Over the years, I have collected more than 300 ideas. I recently came across this list from one of my classes and wanted to share it.

2015 167

12 Tips To Organize Your Small Business For Success

Dumb Little Man

Imagine you traveled one year into the future and write your goals out in present tense as if they had happened already. Use A Content Calendar Or Promotional Calendar. To do that I use a content calendar. Work In Blocks And Use Calendar Blocking.

2021 238

Day in the life: Jeremy Burrows, EA at Ai Software and Founder of GoBurrows LLC.

Practically Perfect PA

I manage the CEO’s calendar and email, book his travel, help with sales notes and drafting proposals, and anything else he needs. Today’s Day in the Life: Jeremy Burrows, EA at Ai Software and Founder of GoBurrows LLC. What are the main aspects of your role? In the first year of the company (2017), I wore […].

2018 138

A Day in the Life of an Admin

The Office Professionals Place

Their duties include (but are not limited to) answering and screening calls, meeting and greeting clients and customers, maintaining executives calendars, writing correspondence, generating reports, meeting planning, filing, travel arrangements, maintain client/customer data records, supervising others, and the list goes on.

2009 100

Hiring an EA: Individual or Team Support?

Worxbee

Calendar management, email taming, and process design and management are our top three tasks, but executive assistants can do more. An EA might be kept very busy with calendars and emails for two executives, leaving little time for other tasks.

2021 65

Better Time Management With Goals

Simple Productivity Blog

Many time management systems say that you should block out time on your calendar for everything you need to do. This means that if you need to take out the garbage, you should schedule time on your calendar to do so. I’m talking about setting your sights on a few things to accomplish during the day, without sewing yourself into a calendar so tight you can’t sit down. Your calendar is so full you can’t see the meeting for the tasks. Nor do I put tasks on the calendar.

2015 164

Assistants Must Excel at the Fundamentals

Office Dynamics

They feel they have been managing calendars or planning meetings forever so why pay attention. For 28 years, I have been teaching assistants to pay attention to the fundamentals such as meeting planning, travel planning, calendar maintenance, organizational skills, follow-up systems, time management, and communications. From Joan Burge’s new book, Joan’s Greatest Administrative Secrets Revealed (2018).

2018 181

Ep 111: Kaleen Skersies – EA to CEO at Parcion Private Wealth

Go Burrows

Her areas of focus include project management, creating efficiencies, event planning, calendar management, and marketing strategy. In her free time, she enjoys yoga, hiking, horseback riding, wine tasting, and traveling.

2021 61

The First 3 Things to Delegate to Your Virtual Executive Assistant

Worxbee

These are our top three suggestions for tasks to give your virtual executive assistant: Calendar management. Calendar management falls under “must be done, but you’re not adding any value by doing it.” Booking all travel and accommodation.

2021 52

4 Ways to Streamline Your Workweek

Eat Your Career

Consider what is already on the calendar—your planned events, meetings and appointments—and how much time you realistically have available. Once you’ve gone to the trouble to define your “must do” and “nice to do” items for the week, block time on the calendar for completing them. Don’t block off every inch of your calendar, though. By blocking time on the calendar to focus on them, you improve the likelihood that you’ll actually follow through.

2019 164