Calendar Management for Executive Assistants

Office Dynamics

You must keep these things in mind when you are managing your executive’s calendar. Calendar management is an important skill. You must think about your manager’s workload, other commitments, travel, upcoming meetings, past meetings, previous week’s schedule. You must also think consider whether travel was involved—whether local travel or getting on an airplane. Did he/she travel? Travel? Next two weeks’ schedule Travel?

Your business travel tips

Practically Perfect PA

A few weeks ago I asked you to send in your best travel tips – and well loads of you did! Here are your business travel tips… Travel Apps . Sign yourself and your boss up for “Tripit Pro” travel App. Automated trip sharing ability – great for group/team travel. A single dashboard view of all travel – PA’s can see at a glance all travel plans made for their executive(s). Outlook Calendar . Assist Travel.

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Calendar Clarity

Laughing all the Way to Work

My current boss travels a lot so I put his travel schedule in the calendar as well. For example if he is travelling to Vienna I will start a meeting request for each part of the journey and categorize it as Red. Undoubtedly if the meeting is put as an all-day meeting and someone is looking in your calendar to see if you are busy, they will probably not notice the all-day meeting that is at the top of the calendar.

Tips for Planning Someone Else’s Travel

Office Dynamics

Planning travel for others is no simple matter and administrative professionals know this better than anyone else! Each traveler has personal preferences and unique quirks that make travel planning a true art form. However, travel is full of unpredictable changes. We’ve spent the last couple months talking to some of the top admins in the game to find out what they are doing to stay ahead of the curve and keep travelers moving on time and in style.

Travel 168

How to Color Code Your Calendar

Jen Lawrence

Color coding your calendar is one of those organizational tricks that most people shrug off. I’m here to tell you – if you aren’t color coding your calendar, you’re missing out. Color coding your calendar allows you to see how your time will be used at a glance. Most email clients will allow you to assign colors and categories to your calendar simply by selecting from a dropdown. What categories should be included while color coding a calendar?

Travel Planning for Others – Putting Yourself in Your Traveler’s Shoes

Practically Perfect PA

Every admin wears many hats: office manager, personal assistant, life coach, travel planner. Every time your manager is heading out of town, it’s time for you to don your travel planner hat, slip into your traveler’s shoes, and equip yourself with your suite of travel planning tools. TRAVO ’s goal is to boil down your arsenal of travel tools, ranging from sticky notes to Excel spreadsheets, to one single booking and planning platform.

Travel 150

The ultimate tech guide for Personal and Executive Assistants

Practically Perfect PA

Most of us that have been working in the PA industry for a while now will have heard of the phrase ‘the tech-savvy assistant’. It might have cropped up on your job specs and been discussed during your most recent job interview. It is so important for Assistants to have a good grasp of [.].

2020 173

Common Sense Productivity: The Calendar

Simple Productivity Blog

Enter the calendar. The calendar, with its days and hours , is a visual representation of time. By filling in a calendar, you have a picture of your time commitments. Since the calendar is a visual reminder of things, it should be used to track things out of the ordinary.

The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh.

Productive & Organized

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!  The reminder and follow-up system can be used for calendar entries, emails and tasks.

Solution for Major Travel Planning Pain Points

Office Dynamics

Travel planning is infamous for being a huge time, patience, and sanity suck for administrative professionals. What seems like a simple there-and-back trip to a traveler is a whirlwind of coordination and research for the admin. Administrative professionals are the second largest employment group in the United States and nearly every single admin doubles as a travel agent. We surveyed over 600 admins on their travel planning practices.

Travel 153

How to Color Code Your Calendar

Jen Lawrence

Color coding your calendar is one of those organizational tricks that most people shrug off. I’m here to tell you – if you aren’t color coding your calendar, you’re missing out. Color coding your calendar allows you to see how your time will be used at a glance. Most email clients will allow you to assign colors and categories to your calendar simply by selecting from a dropdown. What categories should be included while color coding a calendar?

Make Your Professional Travel Plans Now!

Loosely Speaking

Just wrapped up our first AZVAs “REAL TALK&# conference call , and it made me realize two things: I needed to dust off and update the Calendar of Events for Solopreneurs elsewhere on Loosely Speaking to reflect all that’s in store for 2011.

Travel 141

Favorite Planning/Calendar Tool - Readers Speak Out

Productive & Organized

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

The Practically Perfect Business Traveller’s guide to Boston

Practically Perfect PA

Boston Town Car is another option for luxury travel for the airport and within the city. The “T’s” Day/Week LinkPass gives visitors unlimited travel on Subway, Local Bus, Inner Harbor Ferry and Commuter Rail Zone 1A for one day ($12) or seven days ($19). Boston has an astonishing cultural calendar. Download our Ultimate US City Guide for Business Travellers below. Founded in 1630, Boston is one of the oldest and most illustrious cities in the U.S.

2016 117

The Practically Perfect Business Traveller’s Guide to Berlin

Practically Perfect PA

Since opening its doors to the world since the fall of the wall, Berlin has become a bustling, cosmopolitan and hugely popular destination for business and leisure travellers alike. Apps World (April 20th-21st) is next up on the events calendar. It’s gained a bit of a reputation in recent years with travelers, but the core essence remains the same: beer, and a whole lot of group pong action. Download our Ultimate European City Guide for Business Travellers below.

Travel 108

The Practically Perfect Business Traveller’s Guide to Cannes

Practically Perfect PA

Pretty much the only event on the calendar that rivals the Cannes Lions is the Cannes Film Festival. The airport is 40 minutes from Cannes by road, and you can jump in a taxi, organise a transfer prior to travelling, or hire a car. Trains are your other option – and during the peak season months of July and August, can often be much faster and convenient than travelling by road. Download our Ultimate European City Guide for Business Travellers below.

Travel 104

Calendar "ah ha"

Laughing all the Way to Work

© Copyright Patricia Robb 2010 16 January, 2010 Calendar "ah ha" I was participating in a Harvard sponsored webinar with my boss the other day. One of the things they recommended to executives was to use their electronic calendar to leave themselves reminders. I think if Microsoft asked me what I would like to see in an electronic calendar, I would suggest not to bother with the all-day event option. There is a colour for travel, business, personal, etc.,

Using Microsoft Outlook Calendar Properly

Professional Assistant Blog

Home About Me Advertise Using Microsoft Outlook Calendar Properly By The Professional Assistant on Tuesday, January 22, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity A re you trying to book a meeting with someone or a group of people? People are using their Microsoft Outlook calendars incorrectly. Make sure to block off your calendar, whether it be tentatively busy, busy or out of the office.

Communicating With Your Manager

Office Dynamics

Now this came from an executive who traveled around the world, would work until 2:00 a.m., Daily Calendars. It is easy to place a wrong time or wrong date on a calendar. Or because so many executives are independent, they place events on their own calendars and forget to inform their administrative partner. Upcoming Travel. Find out about upcoming trips so you can anticipate schedules and prepare necessary travel materials.

2015 171

The Easy Way To Plan Out Your Year

Productivityist

Instead of having study times and important due dates on the calendar, we fill our calendar with appointments and meetings. The first step I take in planning out my year is to get a full-year wall calendar. For me, these are vacations, weekend trips, business travel and conferences. Using a full year calendar makes things clear. I can easily see how my goals and deadlines fit around vacations, marketing campaigns and business travel.

2017 61

The Three Day Productivity Retreat Everyone Needs

Productivityist

A wall calendar. Plan one week, one month, one year out around these areas: travel, financial, family, friendships, career, fitness. Whatever it is, get it down on a calendar. Mindfulness Productivity Work Life calendar checklist procrastination productivity retreatToday’s guest post is by Ryan McRae. Ryan is the creator of the blog, The ADHD NERD , a blog dedicated to helping people be more productive, successful and happy especially if they have ADHD.

2017 65

Celebrating Administrative Professionals

Office Dynamics

Be sure to mark your calendar for April 1 – 30 and check out our daily informative and fun blogs. Administrative Assistants Rock! Join our April Blog-A-Thon. April is just around the corner and we love celebrating administrative professionals! This is the month we can (and will) celebrate in a big way.

Day in the life: Brenda Rogers, EA to the CEO, Del Frisco’s Restaurant Group

Practically Perfect PA

The main aspects of my role are to manage the CEO and CFO’s active calendar of meetings and travel. Enjoy today’s day in the life: Brenda Rogers, EA to the CEO, Del Frisco’s Restaurant Group What are the main aspects of your role?

2018 219

A Great Outlook: Adding Holidays to Microsoft Outlook

Professional Assistant Blog

Home About Me Advertise A Great Outlook: Adding Holidays to Microsoft Outlook By The Professional Assistant on Wednesday, August 13, 2008 Filed Under: MS-Outlook , Organize D o you often wonder how you can add your countrys holidays into your calendar in Microsoft Outlook ? Do you follow particular religious holidays, but arent showing up in your calendar? In the Calendar Options section, click Add Holidays. Check your calendar to see that everything as populated.

Great Apps for Assistants

Practically Perfect PA

Here are a few of my favourites: Travel. This app is slightly more expensive but worth paying for if your manager travels a lot. You can set it for your current location or receive alerts from places you are planning to travel too. A useful app when travelling and is handy for local information that can be added to your manager’s itinerary. And it is also handy for when your manager is travelling. This app looks similar to an outlook calendar which is helpful.

2012 189

Great Apps for Assistants

Practically Perfect PA

Here are a few of my favourites: Travel. This app is slightly more expensive but worth paying for if your manager travels a lot. You can set it for your current location or receive alerts from places you are planning to travel too. A useful app when travelling and is handy for local information that can be added to your manager’s itinerary. And it is also handy for when your manager is travelling. This app looks similar to an outlook calendar which is helpful.

2012 181

The Top 5 Boat Shows In The US

Dumb Little Man

In this post, we will show you 5 of the best boat shows in the US that you should be marking on your calendar. Fun Most Popular TravelAre you a boat enthusiast? Do you know the best US boat shows? Boat shows are held all over the country and give boat owners and enthusiasts the opportunity to experience the latest boat designs and models. These events also allow companies to showcase the newest technology and software in marine electronics, accessories, gifts and apparel.

2017 147

A Day in the Life of an Admin

The Office Professionals Place

The Office Professionals Place by Elite Office Concepts The purpose of this blog is to educate, enlighten, motivate, inspire, and strengthen office professionals to grow in their professional development. Lets grow together!

2009 130

Multi Trip Flights Checklist

Productivity Bits

T he best things in life have been planned and prepared; travelling around the world is definitely no exception. It always helps if you are in group but this guide is helpful even if you are travelling alone, and choose to engage with new characters along your journey. If travelling up through the country, or halfway around the world, and stopping off at various points, it’s always best to consider some low cost, backup, added security, multi trip cover.

2011 131

Planner Or Tickler (1-31) File? - How to Use Both For Optimal.

Productive & Organized

How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files.

2009 120

Why Being An Executive Assistant Is A Rewarding Career

Office Dynamics

A stellar Executive Assistant must think of every detail for every function such as calendar management, travel planning, meeting preparation and execution, and e-mail management. In honor of Administrative Professionals Day, I want to share my thoughts on why I believe being an executive assistant is a rewarding career. When people tell me, “Anyone can do that job,” it bothers me. It tells me that person doesn’t really know what it takes to be a great assistant.

2016 160

Boston City Guide

Practically Perfect PA

Boston Town Car is another option for luxury travel for the airport and within the city. The “T’s” Day/Week LinkPass gives visitors unlimited travel on Subway, Local Bus, Inner Harbor Ferry and Commuter Rail Zone 1A for one day ($12) or seven days ($19). Boston has an astonishing cultural calendar. Download our Ultimate US City Guide for Business Travellers below. Featured Sponsored post Travel

2016 109

Qualities Of A Great Assistant

Office Dynamics

Excellent calendaring skills. What qualities do assistants think you need to be a great assistant? Many times in my live workshops and seminars for executive and administrative assistants, I ask the participant to create a list of qualities, attributes, and attitudes of star-performing assistants. Over the years, I have collected more than 300 ideas. I recently came across this list from one of my classes and wanted to share it.

2015 167

Day in the life: Jeremy Burrows, EA at Ai Software and Founder of GoBurrows LLC.

Practically Perfect PA

I manage the CEO’s calendar and email, book his travel, help with sales notes and drafting proposals, and anything else he needs. Today’s Day in the Life: Jeremy Burrows, EA at Ai Software and Founder of GoBurrows LLC. What are the main aspects of your role? In the first year of the company (2017), I wore […].

2018 128

Virtual Assistant Business - What the heck is this?

Professional Assistant Blog

I would do e-mails, phone calls, updating clients' calendars, word processing, etc. Microsoft Word Meetings Productivity Job Seeking Microsoft Access Microsoft Outlook Research Prioritize Microsoft PowerPoint Microsoft Excel Travel Customer ServiceImage by cogdogblog. U nfortunately, I got let go from my job due to restructuring and am looking for work now. This was the bad news.

2011 116

Assistants Must Excel at the Fundamentals

Office Dynamics

They feel they have been managing calendars or planning meetings forever so why pay attention. From Joan Burge’s new book, Joan’s Greatest Administrative Secrets Revealed (2018).

2018 236

12 Clever Ways You Can Earn Money From Your Computer Today

Dumb Little Man

Virtual Travel Agent. If you love to travel and see new places, working as a virtual travel agent or consultant is the way to go. You can work part or full time dreaming up the perfect flight plans, itineraries, and activities for your clients who want to travel.

2020 229

Administrative Assistant vs. Executive Assistant: What’s the Difference?

Eat Your Career

They are typically responsible for providing more personal support, including running errands, organizing the household, managing family events and travel, and more. As many of my regular readers already know, I am a proud former administrative professional.

2020 191

4 Ways to Streamline Your Workweek

Eat Your Career

Consider what is already on the calendar—your planned events, meetings and appointments—and how much time you realistically have available. Once you’ve gone to the trouble to define your “must do” and “nice to do” items for the week, block time on the calendar for completing them. Don’t block off every inch of your calendar, though. By blocking time on the calendar to focus on them, you improve the likelihood that you’ll actually follow through.

2019 133

Diary management for PAs and EAs

Practically Perfect PA

Own the calendar. Problems often arise when both you and your boss adjust and maintain your boss’ calendar. Always factor in travel and allow time for delays. Research suggests that we’re all far more likely to complete something if it’s in our calendar. So, make sure that your boss’ calendar includes deadlines for key projects and duties, as well as meetings.

2015 212

Better Time Management With Goals

Simple Productivity Blog

Many time management systems say that you should block out time on your calendar for everything you need to do. This means that if you need to take out the garbage, you should schedule time on your calendar to do so. I’m talking about setting your sights on a few things to accomplish during the day, without sewing yourself into a calendar so tight you can’t sit down. Your calendar is so full you can’t see the meeting for the tasks. Nor do I put tasks on the calendar.

Goals 164

The ultimate guide to diary management

Practically Perfect PA

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. Assistants should manage every part of their Executive’s calendar, it should be completely controlled by you and your Executive shouldn’t edit the calendar at all (in an ideal world!) Always factor in travel times and a little extra.

2014 210

Coaching for Executive Assistants and Administrative Assistants

Office Dynamics

I am happy to say that more executives are investing in their assistants by providing one-on-one coaching for them. Over the past two years, Office Dynamics has done more on-site coaching for executive assistants than we have done in the past seven years! And we continue to get more calls for this type of work. I love it when an executive is willing to make this kind of investment.

2019 156