Calendar Management for Executive Assistants

Office Dynamics

As an assistant of 20 years, I had one perspective of meeting management. You must keep these things in mind when you are managing your executive’s calendar. Calendar management is an important skill. Every manager and executive has their personal preferences.

Managing Family Schedules Using Google Calendar

Simple Productivity Blog

In order to have a good handle on activities, you need to have a good calendar system. A paper calendar can work, but it has disadvantage of being in one place, and if you’re not standing in front of it, you don’t have access. Google Calendar, Vanilla Style.

How to Color Code Your Calendar

Jen Lawrence

Color coding your calendar is one of those organizational tricks that most people shrug off. I’m here to tell you – if you aren’t color coding your calendar, you’re missing out. Color coding your calendar allows you to see how your time will be used at a glance.

2019 73

How to Manage Your Phone Call Mayhem

Productivity Bits

Here at Finmouse we use approximately 5 packs of post-its a week, we have an average of 500 plus contacts in our Phone Books, we talk to at least 50 phone contacts a day and probably have to remember 30 to 40 tasks related to those contacts. To get rid of this phone call mayhem, we came up with Call Reminder Notes an app that allows you to assign Reminder Notes to Phone Contacts, showing Reminder Notes during call with that Contact. Effective time management.

Phones 152

Overlapping Calendars In Microsoft Outlook? Really?

Professional Assistant Blog

Home About Me Advertise Overlapping Calendars In Microsoft Outlook? Do you wish that you could somehow overlap the calendars so that you could see the availabilities for everyone at the same time, instead of straining your eyes going back and forth like a yo-yo between calendars?

Smart Phones: Master or Servant?

Simple Productivity Blog

They were all glued to their smart phones, only looking up from the tiny screens when their waitress would come by and ask a question. Why Get A Smart Phone? Most of the people I know have gotten smart phones for one of two reasons: either they wanted the latest toy for the sake of having the latest gadget; or they believed that having a smart phone was a sure-fire answer to productivity issues. Smart Phones: Master or Servant? Smart phones are good devices.

Phones 175

The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh.

Productive & Organized

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!  The reminder and follow-up system can be used for calendar entries, emails and tasks.

5 Options for Setting Appointments that Don’t Require a Phone

Tips From T. Marie

If you’re someone who has done business the traditional way for years you may not be able to fathom the idea of an office that doesn’t rely on the phone to do business. Did you know there are amazing online tools that can eliminate not only phone tag, but the phone itself for scheduling.

2016 159

Favorite Planning/Calendar Tool - Readers Speak Out

Productive & Organized

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

The ultimate guide to diary management

Practically Perfect PA

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. Diary Management fundamentals. Practical tips for diary Management.

2014 273

Why Google Calendar Eats All Other To Do List Apps For Breakfast

Productivityist

I’d like to show you why Google Calendar is the best to do list app around. Before we dive into Google Calendar, let’s look at the problem at hand. If you want to be successful with time management, you need to track how your time is spent. Calendar. Calendar.

Some of the Best GTD Apps for Android Phones

Productivity Bits

There are many different GTD apps that are available for Android phones. All cell phone plans and phones make downloading apps easy to do for your android phone. Android phones are typically able to access an Android Market in order to download the apps.

Phones 200

Calendar "ah ha"

Laughing all the Way to Work

© Copyright Patricia Robb 2010 16 January, 2010 Calendar "ah ha" I was participating in a Harvard sponsored webinar with my boss the other day. One of the things they recommended to executives was to use their electronic calendar to leave themselves reminders. I think if Microsoft asked me what I would like to see in an electronic calendar, I would suggest not to bother with the all-day event option. Our office manager updates it every morning.

Being an Administrative Assistant for Two Different Types of Managers – Ask an Admin

Office Dynamics

an administrative assistant for two different types of managers. He does not use Google Calendar but has an iPhone. . The other Chief, older, but very organized and uses online calendars and his phone as well. I set reminders on my cell and Google Calendar.

2019 148

A self-management checklist

Ian's Messy Desk

Everybody faces challenges in managing certain aspects of their lives. This self-management checklist can be applied to any area of your life where you need to gain some control. You can use a journal, a calendar, a graph or any other form that works for you. Break down large tasks in to small, logical and manageable pieces. If need be, turn off the phone, shut down the computer and throw the television in the garbage.

Top Tips and Tools For Managing Emails

Office Organization Success

” This was a great question because I know many of you struggle with managing your emails on a day-to-day basis. And I also have complete access to my Gmail and Calendar on my Android phone too! Outlook Users: Create Rules and Folders for Simple Email Management.

Email 197

Microsoft Outlook 2007 Calendars & Tasks Webinar 12/7/11

Office Dynamics

The webinar below is offered by Business Management Daily. The subject, Microsoft Outlook 2007 Calendars & Tasks is one I am sure you will draw great tips and tricks from. If you are interested simply click on the links below to register through Business Management Daily for this webinar. Microsoft Outlook 2007 Calendars & Tasks. Some use it for both e-mail and calendaring. Calendars Only. Calendars for Appointments/Tasks for To-Do Items.

How to Master The Art of Supporting Multiple Managers

Office Dynamics

The article, Juggling: The Art of Supporting Multiple Managers by Stacy Leitner was originally posted at AGreatDaysWork.com. If you are an assistant who works with multiple managers or executives, you know the work can be overwhelming at times.

2016 174

Manage Your Time. Schedule Your Workflow. Save Your Sanity.

Step It Up VA Coaching

That got me to thinking about the importance of managing your time and workflow, especially as a small business owner or entrepreneur who typically works alone. The first critical key to good time management is to eliminate or avoid interruptions. Calendar everything and stick to it.

2014 130

How To Get Wireless Internet Access With a Cell Phone | Internet.

Andrea Kalli

Many cell phone owners are not aware that both cell phones and portable computers have the capability to access the Internet from anywhere using wireless Bluetooth technology. Furthermore, they may already be paying for Bluetooth wireless access in their monthly cell phone plan.

2010 163

5 Tips for Solopreneurs for Successful Project Management

The Solopreneur Life

W hen you enter the self-employed, solopreneur life, one of the hardest obstacles you’ll need to overcome is project management. In the corporate world, there is often a chain of command and a list of policies and procedures to manage tasks. As a solopreneur, you need to incorporate every aspect in order to successfully manage projects. Here are five quick tips on project management as a part of your self-employed business plan. Use a Calendar.

Manage Your Time. Schedule Your Workflow. Save Your Sanity.

Step It Up VA Coaching

That got me to thinking about the importance of managing your time and workflow, especially as a small business owner or entrepreneur who typically works alone. The first critical key to good time management is to eliminate or avoid interruptions. Calendar everything and stick to it.

2013 141

Top 5 Time Management Hacks To Get You Ahead

Dumb Little Man

Are you needing effective time management hacks ? Peter Drucker quoted, “Time is the scarcest resource, and unless it is managed nothing else can be managed.” But, the reality is that there is always room for improvement when it comes to managing time.

2016 207

Six Simple Steps to Better Time Management

Dumb Little Man

Being able to manage your own time is a crucial skill in the workplace. If you work for yourself, it’s even more important – poor time management could spell the end of your business, or at least make you less successful than you’d hoped.

2012 285

Reach Your Goals With a Self-Management Checklist

Ian's Messy Desk

Everybody faces challenges in managing certain aspects of their lives. This self-management checklist can be applied to any area of your life where you need to gain some control. You can use a journal, a calendar, a graph or any other form that works for you. Break down large tasks in to small, logical and manageable pieces. If need be, turn off the phone, shut down the computer and throw the television in the garbage.

Goals 134

Manage Your Time. Schedule Your Workflow. Save Your Sanity.

Step It Up VA Coaching

That got me to thinking about the importance of managing your time and workflow, especially as a small business owner or entrepreneur who typically works alone. Let’s look at a few key ideas for managing your time and workflow so you can get more done, in less time, and save your sanity along the way. The first critical key to good time management is to eliminate or avoid interruptions. Bulk tasks, client work and phone calls. Calendar everything and stick to it.

2012 131

My Time Management Reboot: The Pros and Cons of Electronic Systems and Why I Created a Hybrid

Eat Your Career

It pains me to announce that my grand experiment with using electronic time management systems has officially come to an end (sort of). In fact, I’m going to give you a complete overview of my brand new time management system. Talk about wasting time to manage time!!

2013 189

The Importance Of Scheduling

Productivityist

Paul’s new product, The Personal Productivity Toolkit helps you manage your time and get more done. You have two main tools that help you do this: your to-do list and your calendar. When you place all tasks you want to do on your calendar, it is harder to forget to do things.

2015 113

Confessions of a Micro-Manager

Laughing all the Way to Work

© Copyright Patricia Robb 2010 4 October, 2009 Confessions of a Micro-Manager Who would want to work for a micro-manager? Here are some reasons I think managers can get possessive: Im not sure I can trust you. I never wanted to be a manager.

2009 130

19 Tips for Managing Your Email Even When You Don't Want To.

Productive & Organized

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.  Our organization uses Google Apps for our e-mail, calendar and cloud solution.

2011 274

Major Meltdown in Time Management - Tips to Avoid it Happening To You

Productive & Organized

The Major Meltdown in Time Management - Have You Been Hit? » Major Meltdown in Time Management - Tips to Avoid it Happening To You Productivity Fact: You can be busy all day and still have gotten nothing done.   Don't be a time manager, be a priority manager.

2010 283

Be Smart About Using the Telephone

Productive & Organized

Work With Stephanie « The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In | Main | Want a Paper Planner for 2010? Check out these Great Reviews by @JanetBarclay » Be Smart About Using the Telephone How much time do you lose playing "phone tag?"  I

2009 269

10 Tips to Beat the Overwhelm and Stay Focused

Office Organization Success

Access your 26-point Online Business Management & Marketing SYSTEMS CHECKLIST . So schedule that time into your calendar. Don’t take unscheduled phone calls – let it go to voicemail. Access your 26-point Online Business Management & Marketing SYSTEMS CHECKLIST .

2015 259

Managing your Boss's Inbox

Laughing all the Way to Work

© Copyright Patricia Robb 2010 29 August, 2009 Managing your Bosss Inbox Nowadays our bosses are busy almost 24/7 and in order to cope they need our help managing their e-mail account. Below are some things I try to do to carry out the management of my bosss e-mail account: Meet with your executive and get on the same page on what they are expecting you to accomplish when going through their e-mail account.

2009 100

8 Tips to Help You Clean Off Your Desk

Ian's Messy Desk

Make an appointment - Don’t just hope you find the time to clean up, set a calendar entry and stick to it. Organizer ( paper or electronic) to enter to-dos, addresses or calendar data. Remove everything else - pens, stapler, toys, gadgets, phone, monitor, etc.

2010 141

The Big Secret to Time Management and a More Fulfilling Life

Productive & Organized

Work With Stephanie « Manage Your Time More Effectively by Using the Right Calendar for You (guest post @TimeMgmtWriter) | Main | Increase Productivity: Focus on What You CAN Control - Free Yourself from Feeling Overwhelmed/Stressed » The Big Secret to Time Management and a More Fulfilling Life The first time I walked into Ralph's office I saw papers everywhere.  YOU CANNOT MANAGE TIME! WANT MORE ON TIME MANAGEMENT?

2010 176

Review – BusyContacts for OS X

Productivityist

Well, just as they gave us an alternative to the Calendar application with BusyCal , those talented individuals at BusyMac have gone and cracked it again with the release of BusyContacts. BusyMac has conquered the Calendar and Contacts market for OS X.

2015 88

A Great Outlook: Adding Holidays to Microsoft Outlook

Professional Assistant Blog

Home About Me Advertise A Great Outlook: Adding Holidays to Microsoft Outlook By The Professional Assistant on Wednesday, August 13, 2008 Filed Under: MS-Outlook , Organize D o you often wonder how you can add your countrys holidays into your calendar in Microsoft Outlook ? Do you follow particular religious holidays, but arent showing up in your calendar? In the Calendar Options section, click Add Holidays. Check your calendar to see that everything as populated.

Project Managment Planning Time | Men With Pens

Men With Pens

And it’s sweet because now I get to discuss my ultimate, favorite topic: T, for Time-based, which has a great deal to do with project management. And project management is what I do best. I could throw the text book definition of project management at you… Project management is the discipline of planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives. …

Planner Or Tickler (1-31) File? - How to Use Both For Optimal.

Productive & Organized

How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files.

2009 120

Your business travel tips

Practically Perfect PA

Essentially you can send your boss off with a paperless itinerary as everything can be viewed on their phone via the App – no more lugging around extra papers when travelling. Outlook Calendar . Enter all travel details at appropriate times in his/her Outlook calendar, if used.

Travel 205

Top 5 Ways of Being More Efficient in Business

The Small Business Blog

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk WinWeb – Your Office Online Simply the best way to manage your small business! Use a specific business calendar to keep a reminder of your schedule. E-Mail me or follow me.

2010 130

How to succeed as an assistant

Practically Perfect PA

Do you find more and more is demanded of executives and senior managers’ time? However, with more being expected of your manager’s time, this in turn increases the expectation of what is anticipated of your job role and assigned tasks.

2014 262