Office Dynamics

JANUARY 21, 2020

And yet assistants help file digital documents and manage calls through their cell phones, so the skills required for these tasks haven’t completely gone away. They are not paid the big bucks to manage a calendar and book flights. A great executive assistant looks at the entire calendar for a month—what happened last week?

Calendars 325

Calendars Administrative Professionals PowerPoint Skills 325

Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Professional Assistant Blog

JANUARY 22, 2008

Home About Me Advertise Using Microsoft Outlook Calendar Properly By The Professional Assistant on Tuesday, January 22, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity A re you trying to book a meeting with someone or a group of people? People are using their Microsoft Outlook calendars incorrectly.

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Microsoft Outlook Calendars 2008 Google Docs 100

Success

JANUARY 7, 2023

You complete one task, only for five more to pop up. The big picture of success, the glamorous snapshot that everyone sees from the outside looking in, is actually made up of small daily actions. When you left your bus pass on the kitchen counter and hold up the line frantically looking for spare change. Start Sunday.

Skills 245

Skills Stress 2019 2017 245

Practically Perfect PA

AUGUST 1, 2013

The skills you pick up along the assistant career path are invaluable and I for one would not be able to do the job I do today if I hadn’t started as a Team Administrator back in 2003. Gaining awareness of a business environment. Speaking with confidence on the phone and forwarding calls. Dressing professionally.

Skills 100

Skills 2003 UPS Agenda 100

All Things Admin

OCTOBER 26, 2023

The world was chaotic and our working environments mirrored that. People set up home offices and found ways to avoid interruptions. Dress for Success We all want to feel comfortable in our own homes, but showing up for a video meeting undergroomed or underdressed is unacceptable. They rediscovered the value of professionalism.

Etiquette 52

Etiquette Mentoring Administrative Professionals 2023 52

Practically Perfect PA

AUGUST 9, 2013

I didn’t have a blackberry… actually I didn’t have a mobile phone that accepted emails or had the internet so it wasn’t easy to stay connected. This meant starting up my home computer from 1997, connecting it to my dial-up internet and attempting to log onto the torturously slow remote email system.

UPS 100

UPS 2003 AT&T Clothes 100

Office Dynamics

APRIL 6, 2017

What started out as a two-week assignment ended up lasting for seven years! Our role is no longer confined to typing letters, answering the phone, scheduling meetings and travel. At any given moment we are asked and expected to be: Calendar Managers. Instead, hold your head up high and say, I’m an Administrative Professional!

Negotiating 203

Negotiating Confidence Administrative Professionals Temping 203

C-Suite Assistants

FEBRUARY 7, 2022

They schedule both business and personal appointments, maintain the calendar, and are responsible for a full range of administrative and personal duties—from managing correspondence and making appointments to booking speaking engagements and event planning. An EA/PA manages the executive’s entire life. What Type of Assistant Should I Hire?

Payroll 74

Payroll Lifestyle Gifts Calendars 74

Page Personnel

AUGUST 26, 2022

Time management skills A person who doesn't manage their time properly will be overwhelmed by the amount of work that piles up. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. An office manager is responsible for overseeing every aspect of an office.

Management 52

Management Payroll Fax Suppliers 52

Productivity Bits

MARCH 17, 2016

Not to mention the fact that working from home is better for the environment — even one less car sitting on the freeway in bumper-to-bumper traffic makes a difference. Cut Down on Start Up Time When there are no programs to install or updates to download, you can significantly reduce the time it takes you to get started with your work.

Phones 100

Phones Collaborate Email Calendars 100

Productivity Bits

MAY 5, 2016

Phone calls. Break It Up When you face a large project, it can seem overwhelming. The recipe must be handled as a process, or you’ll end up with a sticky mess. The primary goal is to change your environment from workplace to anywhere else.

Stress 100

Stress Calendars Twitter Google 100

Stephanie LH Calahan

OCTOBER 9, 2012

  Back when I had to keep track of phone conversations, email and face-to-face it was simply much easier to do! Here is an example of an interaction that my client had prior to putting a CRM in place: Prospective client calls on the phone about a speaking project and a meeting gets scheduled. " I can relate! 

Phones 100

Phones Networking Social Media Calendars 100

Allwork

JUNE 5, 2023

Your mission is to help and transform companies into environments where employees can deploy their contributions for positive organizational outcomes and social impact. A lot of people, when they hear that name, they’re like, oh, their ears perk up. So people are fed up. I’m all in for that. They’re over it.

AT&T 246

AT&T Skills Agencies Goals 246

Stephanie LH Calahan

MARCH 23, 2012

Keeping up with To Dos means getting your prioritized list in front of you. List these three on a large colorful post it note where you will see it, perhaps on your planner, on your phone or in your car. I use a calendar for appointments/activities, not for my to-dos. Weeky Calendar (home Made). To Dos Are Done.

Calendars 100

Calendars Keyboards AT&T Management 100

Stephanie LH Calahan

NOVEMBER 2, 2011

" Just because people are pushing up on you does not mean you need to bend every time. Ultimately, my team came up with better ideas without me!   If you are a super nice and giving person, and my readers are, you likely find that you will say "yes" and ultimately give up your own time.  RIGHT NOW!

Calendars 100

Calendars AT&T Email Confidence 100

Laughing all the Way to Work

JULY 15, 2008

I want all my filing to be up to date and my desk to be neat and tidy. I want to tie up any loose ends. If you have an opportunity, clean up your old files and put them in storage if you no longer need them. Calendars - The new person will be starting with a fresh calendar. Update your filing list.

Filing 100

Filing Calendars Staples Forms 100

Laughing all the Way to Work

APRIL 5, 2010

He will have a quick conversation with a staff member and set up a meeting, but not tell me anything about it. That makes it difficult when I am supposed to be organizing his calendar, but since I am responsible to organize his time and in spite of my frustration, I have to make it work. April 09, 2010 Jakob said. Dealing in real time.

Time Zones 100

Time Zones IAAP 2010 International 100

LEADERASSISTANT.COM

OCTOBER 15, 2023

She has always shown up as herself and for that she can proudly say her success has been built through complete authenticity. So took it from there and worked my way up to working in C suite at just 20 years old, I actually wasn’t even old enough to drink yet. So worked my way up from there, I held five c suites at the age of 20.

AT&T 81

AT&T Mentoring Gossip Confidence 81

Productivityist

JANUARY 16, 2017

He is the author of Conquering the Calendar and Getting More Done and it’s available for a free download today. Whether it’s a business, a side hustle, a new book or a new skill, you get revved up. Ideas are brewing and it keeps you up at night. You want to get caught up on Twitter and watch the most trending SNL skit.

Calendars 45

Calendars Learning Training Skills 45

Laughing all the Way to Work

NOVEMBER 8, 2009

Secure the date and time in his or her calendar, taking into consideration travel time if outside the office. State the purpose of the meeting in the calendar appointment as well as who will be at the meeting (i.e. Follow up with the meeting organizer to request agenda and/or meeting materials, pre-reading, etc. " Warning!

Time Zones 100

Time Zones IAAP International Calendars 100

BMT Office Administration

JANUARY 31, 2023

After the COVID-19 pandemic, that number jumped up to 13% and only continued to rise. In particular, higher-ups need a reliable way to monitor the productivity & work hours of their remote workers. In traditional work environments, employees clock in and out using time clocks while on the job. Frees up office space.

Payroll 52

Payroll Project Management Email 2020 52

Laughing all the Way to Work

DECEMBER 19, 2009

When I receive an initial request for a meeting, I use a meeting form and write down the information I need: who is requesting the meeting, what is the purpose of the meeting, where it will be held and a phone number or an e-mail address and dates that are available. ► March (2) Admin Buddies Are you prepared?

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Small Business CEO

MARCH 5, 2010

That means, waking up early, allotting a reasonable amount of time for lunch, and making yourself available to coworkers and clients at the same hours each day. You should choose an environment that is most relaxing to you. Keeping them up-to-date with progress on projects will help both parties work at an optimal level.

Home Office 40

Home Office Telecommuting Stress Environment 40

Laughing all the Way to Work

AUGUST 15, 2009

Sometimes I wish I had something to warn me when I am with someone with a cell phone so I can know that we are going to be interrupted. I find it frustrating when people either text while in a conversation or are constantly taking phone calls. Apparently not, when its by phone. In an emergency, the cell phone is a useful tool.

Time Zones 100

Time Zones IAAP Etiquette Phones 100

Laughing all the Way to Work

JUNE 14, 2009

My favourite to-do list is a calendar timeline so I can see at a glance where I am at and what I need to do to get there. It is simply using an on-line calendar with space on each day to enter what needs to be done. To generate a calendar in Word 2007, click on the Office Button (in the top left-hand corner). No surprises!

Agenda 100

Agenda Time Zones IAAP Calendars 100

Laughing all the Way to Work

DECEMBER 12, 2009

I started this blog to share the knowledge I had picked up over the years either from other administrative assistants, my bosses or from trial and error. Bring Forward System or Using Tasks in Outlook Have a system to follow up on items your boss has asked you to do or things you know you need to do. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP International 2009 100

Service Untitled

OCTOBER 2, 2012

It’s no coincidence that National Customer Service Week is celebrated this late on the calendar; it’s the unofficial launch of the biggest shopping experience of the year as the holiday season closes in and shoppers start counting down the days to family and friend celebrations.

Customer Service 40

Customer Service Cubicle Salary Clothes 40

Laughing all the Way to Work

SEPTEMBER 19, 2008

Another bring-forward and organizing tip my friend shared with me (that she picked up from another assistant along the way) is using two-fold folders, with inside pockets. My boss likes me to print his weekly calendar on Monday so he can see at a glance what he has for the week so I clip that to the front of the folder.

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Laughing all the Way to Work

FEBRUARY 13, 2010

If it is a big project I use a calendar and write down all my required to-dos on the dates I need to get them done to make my deadline. If I am told that I should have it in the next few weeks, or can expect to receive it in a couple of months, that doesn’t really help me with my follow up as it is not a definite date.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

MARCH 20, 2010

It works well when it is a co-worker who sits closest to you, but depending on how your office is set up that might not be possible. She had to set up an away voicemail message and fortunately had kept a script of what her away message usually said, She worked for a doctor so it was important that the proper referral numbers were given.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

JULY 5, 2009

I was at the cottage with a friend and she was cranky and started to get wound up about something to do with her husband. By the end of the call her husband had caught her crankiness and it ended up with them both being angry. She ended up calling her husband back and apologizing for her bad mood. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

FEBRUARY 27, 2010

Some people in the office were trying to get the remote working as we had a PowerPoint presentation coming up and were calling it things like remote thingy , remote slide clicker, wireless mouse so I finally asked, "Does anyone know what the official name for that thing is?" 411 Look Up 411.ca 411 Look Up 411.ca " Warning!

PowerPoint 100

PowerPoint Time Zones IAAP 2010 100

Success

DECEMBER 21, 2022

Is there one thing that will make the difference between actually achieving your goals and chalking them up to yet another year’s unfulfilled resolutions? Call one of your children on the phone. Sign up for a birthday/anniversary reminder service. I want to set up a schedule that is devoted only to my family. Take a nap.

Mentoring 345

Mentoring Goals Clothes Expenses 345

Laughing all the Way to Work

OCTOBER 10, 2008

If that is not happening, schedule yourself in their calendar. You want to keep up to date on their working life and all they have to do. Keep up to date on their calendar and look ahead to see what is coming up and what your boss might need to prepare for that. 411 Look Up 411.ca Minute taking made easier.

Time Zones 100

Time Zones IAAP 2008 International 100

Laughing all the Way to Work

MAY 10, 2009

Of course before I recommend anything I try it out so I picked up the phone and it asked me what I was looking for and what city and province. I chose details and was given the street address and phone number and I still had the option of having my call put through to the store number. ► February (5) We did it Canada!

Google 100

Google Time Zones IAAP International 100

Laughing all the Way to Work

JULY 16, 2010

Check: Are phone calls planned? For each one, write down what you hope to accomplish with the phone call to help you stay focused. Check: Is your software high-functioning and up-to-date? ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" August 16, 2010 Patricia Robb said.

Time Zones 100

Time Zones IAAP 2010 International 100