Managing someone else’s calendar

Practically Perfect PA

Managing someone else’s calendar. You are managing your boss or client’s Inbox and/or Calendar. Core Skills Diary Management Email Management Featured admin administrators assistants Calendar EA Executive Assistant MS Office Office manager Outlook PA Personal Assistant technology Virtual AssistantYou know how it is.

Too Many Meetings!! – Managing My Executives Calendar – Ask an Admin

Office Dynamics

asks: My executive’s calendar is jam-packed on a daily basis & she’s asking me to come up with a better solution to managing her calendar. She needs time to do work, answer emails, etc, but the requests for meetings are constant and a lot of them are at her request. I block out time on her calendar, but inevitably a meeting gets put in its place. Ask An Admin Calendaring Executive And Assistant Partnership Meetings Mgr/Asst Team

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Managing Family Schedules Using Google Calendar

Simple Productivity Blog

In order to have a good handle on activities, you need to have a good calendar system. A paper calendar can work, but it has disadvantage of being in one place, and if you’re not standing in front of it, you don’t have access. I have found that using Google calendar is a great solution. Google Calendar, Vanilla Style. I use Google calendar as my primary calendar. Why set up separate calendars for work and Girl Scouts?

The ultimate tech guide for Personal and Executive Assistants

Practically Perfect PA

Most of us that have been working in the PA industry for a while now will have heard of the phrase ‘the tech-savvy assistant’. It might have cropped up on your job specs and been discussed during your most recent job interview. It is so important for Assistants to have a good grasp of [.].

2020 203

Tips for Email Management

Jen Lawrence

Unsurprisingly, email tends to be most workers’ biggest headache. Whether it’s a burning desire to document everything or senders just like the ease of email, we are inundated with messages at all hours of the day. How do we manage the chaos? There are a lot of functionalities built into email clients to make our lives easier – we just have to discover them or actually use them. However, some emails need a little more effort.

2019 43

Tips for Email Management

Jen Lawrence

Unsurprisingly, email tends to be most workers’ biggest headache. Whether it’s a burning desire to document everything or senders just like the ease of email, we are inundated with messages at all hours of the day. How do we manage the chaos? There are a lot of functionalities built into email clients to make our lives easier – we just have to discover them or actually use them. However, some emails need a little more effort.

2019 43

Overlapping Calendars In Microsoft Outlook? Really?

Professional Assistant Blog

Home About Me Advertise Overlapping Calendars In Microsoft Outlook? By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007? Open all of the calendars that you want to add together. Really?

How to Color Code Your Calendar

Jen Lawrence

Color coding your calendar is one of those organizational tricks that most people shrug off. I’m here to tell you – if you aren’t color coding your calendar, you’re missing out. Color coding your calendar allows you to see how your time will be used at a glance. Most email clients will allow you to assign colors and categories to your calendar simply by selecting from a dropdown.

Why Google Calendar Eats All Other To Do List Apps For Breakfast

Productivityist

I’d like to show you why Google Calendar is the best to do list app around. Before we dive into Google Calendar, let’s look at the problem at hand. If you want to be successful with time management, you need to track how your time is spent. Calendar. You want your tasks to appear on a calendar so you can easily see when a task should be started and completed. Why Google Calendar Is The Boss. Click on the “Calendar” logo. Calendar.

The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh.

Stephanie LH Calahan

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year.    Keep reading to learn what my colleagues and friends had to say about the "Great Calendar Debate."  

How to Color Code Your Calendar

Jen Lawrence

Color coding your calendar is one of those organizational tricks that most people shrug off. I’m here to tell you – if you aren’t color coding your calendar, you’re missing out. Color coding your calendar allows you to see how your time will be used at a glance. Most email clients will allow you to assign colors and categories to your calendar simply by selecting from a dropdown.

Managing expectations

Practically Perfect PA

Here are my tips on managing, meeting and exceeding your manager’s expectations! To manage your manager’s expectations you firstly have to know exactly what is expected of you. If not it is really worth asking your manager if you can flesh out a few more specific tasks. As I’ve always always said communicating with you manager is key to EVERYTHING! It is especially important when it comes to managing expectations.

Favorite Planning/Calendar Tool - Readers Speak Out

Stephanie LH Calahan

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best. It syncs automatically on my Droid, so I never have to bring a paper planner or calendar!  link] Natasha A Jones Google calendar, we use it as a family calendar.

Tips for Managing Incoming Emails from Customers

Andrea Kalli

While ten years ago, managing email could have been a secondary consideration, today it is absolutely vital to keep customers and clients in the loop through rapid, prompt email support. Service businesses will always need to devote more time to emails than product-based businesses. Despite these differences, there are some important email management tips that can apply to any online business. Limit your daily email quota.

Email 122

Best tips on working with multiple managers

Practically Perfect PA

Last month I asked everyone on the Practically Perfect PA social media platforms to give me their best tips on working with multiple managers. Here are my best tips on working with multiple managers. It is unlikely that I would be able to support everyone at once in my team, but it is also important that I am clear about how to negotiate that same support and manage our mutual expectations realistically and honestly. Just be polite when working with multiple managers.

2017 181

The ultimate guide to diary management

Practically Perfect PA

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. There are also a lot of tasks related to diary management, for example ensuring our managers get to their meetings on time, understand the reason for the meeting and are prepared for it. Diary Management fundamentals. Practical tips for diary Management.

2014 210

Ask the Admin: Notifications in Public Calendars

Administrative Arts

This question came from Stan: I have a shared public calendar in Outlook 2007. One was to create a public distribution list and add it as an attendee to each meeting on the public calendar. The other workaround is to create the calendar in SharePoint first (assuming your company is using SharePoint), and then moving the appointment to Outlook. When you create a Group Schedule in Outlook 2010, you can set email notifications in the options section.

10 Tips to Manage Your Time Effectively Under Pressure

Dumb Little Man

Time management is one of the most important skills that you need to develop in life. With effective time management, you enable yourself to become more productive at achieving the goals and objectives assigned to you at work. In this particular article, you will find 10 useful and effective time management strategies that will boost your productivity dramatically. Use Your Calendar.

2019 214

Calendar "ah ha"

Laughing all the Way to Work

© Copyright Patricia Robb 2010 16 January, 2010 Calendar "ah ha" I was participating in a Harvard sponsored webinar with my boss the other day. One of the things they recommended to executives was to use their electronic calendar to leave themselves reminders. I think if Microsoft asked me what I would like to see in an electronic calendar, I would suggest not to bother with the all-day event option. Our office manager updates it every morning.

Which tasks should assistants manage?

Practically Perfect PA

There are so many ways we can help them with this from managing their calendar effectively, minimising interruptions and generally keeping them on track. Another way we can ensure our managers stay focused is to take control of certain tasks that they should really have no involvement with (or should just been informed as and when they need to be). Assistants should conduct research on behalf of their manager. Email and diary management.

2014 175

19 Tips for Managing Your Email Even When You Don't Want To.

Stephanie LH Calahan

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.    Multiple studies on business productivity will tell you that huge amounts of time are wasted on email.   I don't care what tool you receive your e-mail in, you still have to manage it or it will run you.  a little more control over email.

2011 211

The Freelancer’s Guide to PDF Management

Dumb Little Man

One way to learn that trick is to know how to properly manage your time, systems, and files. As a way to help you, we’ve put together the ultimate guide for managing PDFs — every smart freelancer’s go-to tool — that will leave you more time to spend on your other tasks. Part of managing your PDF files is being able to mark them up. Then, you can email yourself the results or share them with other team members.

PDF 149

3 Biggest Mistakes Made While Writing Emails that are Simple to Solve

Jen Lawrence

Like it or not, email is still our default form of communication and it’s not going anywhere anytime soon. Sure, you can add in various collaboration and communication tools, but you’re not going to completely get rid of emails. Too many new emails. Happy emailing!

2020 52

Producteev: Task Management Application

Productivity Bits

Judi is the community manager of the task management application Producteev.com. She is an active member of several community management groups and passionate about inspiring others to become contributors – whether in the Producteev community or elsewhere. Users can send tasks via email, IM , iPhone, Android, and Blackberry applications. We also have multiple applications for google which are available in google apps marketplace , and have a google calendar sync.

2011 158

10 do’s and don’t for managing your boss’s task list

Practically Perfect PA

Ideally the list should be on the same email system that you use to manage their inbox and schedule (Microsoft Outlook for example). Here are my top ten do’s and don’ts for managing your boss’s task list: Do complete as many tasks, on their behalf, as you can. Don’t forget to add tasks with deadlines to your Executive’s calendar. Do help your Executive break large projects down into manageable tasks.

2015 206

Six Simple Steps to Better Time Management

Dumb Little Man

Being able to manage your own time is a crucial skill in the workplace. If you work for yourself, it’s even more important – poor time management could spell the end of your business, or at least make you less successful than you’d hoped. Poor time management can be at the root of many problems. If you find yourself taking work home in the evenings, for instance, it might not be because you’ve got too much work but because you’re not managing your time well during the day.

2012 219

Revolutionary Ways Assistants Can Get Information from Their Managers

Office Dynamics

We were really excited about this activity because the main goal was to get assistants to come up with revolutionary solutions on time-old problems such as managers not making time for their assistants; managers not providing sufficient information to their assistants; handling constantly changing priorities; getting support for training and development. The 4 main topics to be addressed were: Revolutionary ways to get the communication and information you need from your manager.

2016 169

Top 5 Time Management Hacks To Get You Ahead

Dumb Little Man

Are you needing effective time management hacks ? Peter Drucker quoted, “Time is the scarcest resource, and unless it is managed nothing else can be managed.” But, the reality is that there is always room for improvement when it comes to managing time. Here are 5 time management hacks that will make every second worthwhile: Prioritize : Where do your tasks lie? Manage time allocation to these tasks in such a way that they consume less of your time.

2016 159

Overcoming Time Management Obstacles

Eat Your Career

I wrote an entire workbook on Time Management and yet sometimes, I still have trouble with it myself. I’m facing a few time management obstacles and, as I’ve started to recognize them, I’ve realized that others may be dealing with the same issues. I spend all of my energy managing time rather than using it wisely. So, it becomes second nature to emphasize our heavy workload and overflowing calendar. Why do I want to manage my time effectively?

2010 125

Don’t…Unless

Productivityist

Don’t…check email first thing in the morning. Unless…you have a way of dealing with email that keep you mission-based rather than question-based. That means checking email with the mission “Here are the emails I know I have to deal with today/right now” instead of the question, “I wonder what emails I have?” If you need to start off your day with email, go in with a mission, not a question. Don’t…use your calendar as a task scheduler.

2015 83

How to Master The Art of Supporting Multiple Managers

Office Dynamics

The article, Juggling: The Art of Supporting Multiple Managers by Stacy Leitner was originally posted at AGreatDaysWork.com. If you are an assistant who works with multiple managers or executives, you know the work can be overwhelming at times. However, after a recent turn of events such as staffing vacancies and promotions, I have found myself providing administrative support to several other key managers while we recruit for vacant positions.

2016 143

How to Gather Email List Subscriptions Through Video Marketing

Andrea Kalli

Website and landing page design and strategies to increase the likelihood of sign-ups are beyond the scope of this guide, but suffice to say you will want to inform the visitor with all the great benefits of subscribing to your email list and the value your online business can provide. Furthermore, it should include a form that visitors can use to sign up to your email list. How to Gather Email List Subscriptions Through Video Marketing Rating 3.00

Email 139

How to Gather Email List Subscriptions Through Video Marketing.

Andrea Kalli

Website and landing page design and strategies to increase the likelihood of sign-ups are beyond the scope of this guide, but suffice to say you will want to inform the visitor with all the great benefits of subscribing to your email list and the value your online business can provide. Furthermore, it should include a form that visitors can use to sign up to your email list. How to Gather Email List Subscriptions Through Video Marketing Rating 3.00

Email 139

Top 3 Mistakes Made When Selecting a Task Management Tool

Jen Lawrence

We google “best task management tools” and pick the one with the best reviews. We load in all our tasks, get all the labels/tags figured out, maybe link it to our digital calendars. What integrations does the task management tool offer? Your digital calendar?

2020 52

J’adore rapport – working with a new manager

Practically Perfect PA

Hopefully you would have been interviewed by your new manager so you will have gained some understanding of what they are like and what they require from you. Here are some of my tips on how to make sure you build a good rapport with your new manager and get off on the right foot. Point number one, make sure you have a first meeting with your new manager! Asking these questions will enable you to quickly pick up on prioritising their emails, travel plans and meetings.

2013 164

4 Top Project Management Tools

Office Organization Success

Just because some of these project management tools have all these fancy bells and whistles don’t go assuming they’re the best. Google Calendars. Good ole’ Google calendars are a really quick and simple project management tool. Just some of the features I really like about them are: You can create as many calendars as you need – so you may decide to create a master calendar for all your marketing planning and then individual calendars for product and program launches.

FollowUp.cc > Very Cool Email Reminder Tool

Denise Aday

Here’s a handy email reminder tool I’ve been trying out since last week: Followup.cc (Thank you, WebWorkerDaily.). Whenever you have an email containing an action item for later – whether a reply or some other type follow-up – you can forward it to [VALUE]@followup.cc. You’ll receive a reminder email at the designated day and/or time. If you’ve left the subject line intact, the reminder will attach to the same email thread.

Email 52

Manage Your Time. Schedule Your Workflow. Save Your Sanity.

Step It Up VA Coaching

That got me to thinking about the importance of managing your time and workflow, especially as a small business owner or entrepreneur who typically works alone. Let’s look at a few key ideas for managing your time and workflow so you can get more done, in less time, and save your sanity along the way. The first critical key to good time management is to eliminate or avoid interruptions. Bulking is great way streamline your work and manage your time.

2012 131

Organising your Outlook folders

Practically Perfect PA

I literally wouldn’t know what I was doing without my inbox and calendar organised just so. I think the way people structure their email files can be quite a personal thing! I like to keep it fairly simple, but I also like to keep every single email. Here is a little diagram of my email file structure. . Organising your Outlook folders so that you can quickly action emails is so worth it, especially when you work with multiple Executives and project teams. .

2017 169

How to Manage Time

Ian's Messy Desk

Home About Contact Me Links Sitemap How to Manage Time Posted by Ian McKenzie Written on May 12, 2010 If youre new here, you may want to subscribe to my RSS feed. Three rules for effective time management : 1) Don’t Create Impossible Situations. All time management begins with planning. List #1 – The weekly calendar. Crises management – being overwhelmed by the current crisis. How you manage your time is part of your personal agenda.

2010 109

10 Tips to Beat the Overwhelm and Stay Focused

Office Organization Success

After all… there are the emails to check. Access your 26-point Online Business Management & Marketing SYSTEMS CHECKLIST . Only check email at certain times. You’re not going to do yourself any favors by checking your email every 30 seconds. So schedule that time into your calendar. If you’re not actively participating anyway, why add to your inbox by receiving group emails.

2015 201

Manage Your Time. Schedule Your Workflow. Save Your Sanity.

Step It Up VA Coaching

That got me to thinking about the importance of managing your time and workflow, especially as a small business owner or entrepreneur who typically works alone. Let’s look at a few key ideas for managing your time and workflow so you can get more done, in less time, and save your sanity along the way. The first critical key to good time management is to eliminate or avoid interruptions. Bulking is great way streamline your work and manage your time.

2014 100

Manage Your Time. Schedule Your Workflow. Save Your Sanity.

Step It Up VA Coaching

That got me to thinking about the importance of managing your time and workflow, especially as a small business owner or entrepreneur who typically works alone. Let’s look at a few key ideas for managing your time and workflow so you can get more done, in less time, and save your sanity along the way. The first critical key to good time management is to eliminate or avoid interruptions. Bulking is great way streamline your work and manage your time.

2013 109